Civic Works Committee

Report

The 15th Meeting of the Civic Works Committee

Tuesday, November 12, 2024 at 9:30 A.m. - 10:30 A.m.

Council Chambers - Please check the City website for additional meeting detail information. Meetings can be viewed via live-streaming on YouTube and the City Website.

The City of London is situated on the traditional lands of the Anishinaabek (AUh-nish-in-ah-bek), Haudenosaunee (Ho-den-no-show-nee), Lūnaapéewak (Len-ah-pay-wuk) and Attawandaron (Add-a-won-da-run).

We honour and respect the history, languages and culture of the diverse Indigenous people who call this territory home. The City of London is currently home to many First Nations, Métis and Inuit today.

As representatives of the people of the City of London, we are grateful to have the opportunity to work and live in this territory.

PRESENT:

• Councillors A. Hopkins (Chair), 
• J. Pribil, 
• S. Trosow, 
• S. Franke, 
• and D. Ferreira 

ALSO PRESENT:

• K. Chambers, J. Dann, G. Dales, A. Rammeloo, K. Scherr, J. Stanford, J. Straub and K. Mason (Committee Clerk) 

   

  Remote Attendance: Councillor C. Rahman; E. Hunt, E. Skalski 

   

  The meeting was called to order at 9:31 AM. 

   

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed. 

2.

Consent

• Moved by: S. Franke
  Seconded by: D. Ferreira

  That Items 2.1 to 2.6 BE APPROVED. 

  
  

  Yeas: (5)

  A. Hopkins, J. Pribil, S. Trosow, S. Franke, and D. Ferreira

  
  
  
  Motion Passed (5 to 0)

2.1

11th Report of the Integrated Transportation Community Advisory Committee

• Moved by: S. Franke
  Seconded by: D. Ferreira

  That the 11th Report of the Integrated Transportation Community Advisory Committee, from its meeting held on October 16, 2023, BE RECEIVED. 

  
  
  
  
  Motion Passed

2.2

Appointment of Consulting Engineer - Oxford Street West Improvements 

• Moved by: S. Franke
  Seconded by: D. Ferreira

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated November 12, 2024, related to the Appointment of Consulting Engineer Oxford Street West Improvements project:

  a)   CIMA Canada Inc. BE APPOINTED as the consulting engineer to complete the detailed design and tendering services at an upset amount of $708,824.60 excluding HST, as per Section 15.2 (g) of the City’s Procurement of Goods & Services Policy;

  b)   the financing for this assignment BE APPROVED as set out in the Source of Financing Report as appended to the above-noted staff report;

  c)   the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this assignment;

  d)   the approvals given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and,

  e)   the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents including agreements, if required, to give effect to these recommendations. (2024-T05)

  
  
  
  
  Motion Passed

2.3

Appointment of Consulting Engineer RFP 2024-273 Hamilton Road / Old Victoria Road / Commissioners Road East Intersection Improvements

• Moved by: S. Franke
  Seconded by: D. Ferreira

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated November 12, 2024, related to the Appointment of a Consulting Engineer for the Hamilton Road / Old Victoria Road / Commissioners Road East intersection improvements:

  a)   R.V. Anderson Associates Limited BE APPOINTED as the consulting engineer to complete the detailed design and tendering services at an upset amount of $621,165.00 (excluding HST), in accordance with RFP 2024-273 and Section 15.2 (e) of the Procurement of Goods and Services Policy;

  b)   the financing for this assignment BE APPROVED as set out in the Sources of Financing Report as appended to the above-noted staff report;

  c)   the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this assignment;

  d)   the approvals given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and,

  e)   the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents including agreements, if required, to give effect to these recommendations. (2024-T05)

  
  
  
  
  Motion Passed

2.4

Appointment of Consulting Engineers for the Infrastructure Renewal Program: Round 4

• Moved by: S. Franke
  Seconded by: D. Ferreira

  That on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions BE TAKEN with respect to the staff report dated November 12, 2024, related to the Appointment of Consulting Engineers for the Infrastructure Renewal Program – Round 4:

  a)   the following consulting engineers BE APPOINTED to carry out consulting services for the identified projects, at the upset amounts identified below, in accordance with the estimate on file, and in accordance with Section 15.2(e) of the City of London’s Procurement of Goods and Services Policy:

  i)   Spriet Associates London Limited BE APPOINTED consulting engineers to complete the pre-design, and detailed design for the reconstruction of Childers Street, from Brydges Street to Wilton Avenue, and Wilton Avenue, from Childers Street to Ashland Avenue in the total amount of $242,145.20 including contingency (excluding HST);

  ii)   Development Engineering (London) Limited BE APPOINTED consulting engineers to complete the pre-design, and detailed design for the reconstruction of Bridle Path, from Kipps Lane to north limit, and Country Lane, from Kipps Lane to Bridle Path in the total amount of $272,107.00 including contingency (excluding HST);

  b)   the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the above-noted staff report;

  c)   the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)   the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract; and,

  e)   the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2024-E01)

  
  
  
  
  Motion Passed

2.5

City's Response to Ministry of Transportation Ontario Kick-Scooter Pilot Extension

• Moved by: S. Franke
  Seconded by: D. Ferreira

  That on the recommendation of the Deputy City Manager, Environment and Infrastructure, with respect to the staff report dated November 12, 2014, related to the City’s Response to MTO Electric Kick-Scooter Pilot Extension: 

  a)   the comments as appended to the above-noted staff report from the Ministry of Transportation provided on September 26, 2024, BE RECEIVED;

  b)   the proposed by-law amendment as appended to the above-noted staff report, BE INTRODUCED at the Municipal Council meeting held on November 26, 2024, to amend Bylaw A.-8344-62, Electric Kick-Scooter and Cargo Power-Assisted Bicycle By-law, to come into force and effect on November 26, 2024 for one year, and to extend the pilot project for Electric Kick-Scooters to November 27, 2025 as the Province has filed a Regulation allowing a pilot extension of up to five years; and,

  c)   the Civic Administration BE DIRECTED to report back to Committee and Council in March 2025, on the electric kick-scooter (personal and shared services) data gathering, engagement, and enforcement work completed between May 2023 and December 2024. (2024-T10)

  
  
  
  
  Motion Passed

a.

(ADDED) Schedule 1 - City's Response to MTO Kick-Scooter Pilot Extention

2.6

Federation of Canadian Municipalities Green Municipal Fund Agreement for Secure Bike Parking Administration Options Feasibility Study

• Moved by: S. Franke
  Seconded by: D. Ferreira

  That on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following action be taken with respect to the staff report dated November 12, 2024, related to the Federation of Canadian Municipalities Green Municipal Fund Agreement for Secure Bike Parking Administration Options Feasibility study: 

  a)    the proposed by-law as appended to the above-noted staff report BE INTRODUCED at the Municipal Council meeting held on November 26th;

  a)    the Green Municipal Fund Grant Agreement, DFC-23-0393, (“Agreement”) between the Federation of Canadian Municipalities (“FCM”) and The Corporation of the City of London BE APPROVED for the provision of funding to evaluate options for secure bike parking facility design and administration on public and private property as appended to the above-noted staff report; 

  b)   the Mayor and the Clerk BE AUTHORIZED to execute the Agreement; and, 

  c)   the Deputy City Manager, Environment and Infrastructure BE APPOINTED as the Duly Authorized Officer to approve and execute any forms or documents on the City’s behalf that are necessary to fulfill the City’s reporting obligations under the Agreement.

  
  
  
  
  Motion Passed

3.

Scheduled Items

None. 

4.

Items for Direction

None. 

5.

Deferred Matters/Additional Business

None. 

6.

Adjournment

• That the meeting BE ADJOURNED. 

  
  
  
  
  Motion Passed

  The meeting adjourned at 9:51 AM.