Civic Works Committee

Report

12th Meeting of the Civic Works Committee

Tuesday, September 10, 2024 at 9:30 A.m. - 10:30 A.m.

Council Chambers - Please check the City website for additional meeting detail information. Meetings can be viewed via live-streaming on YouTube and the City Website.

The City of London is situated on the traditional lands of the Anishinaabek (AUh-nish-in-ah-bek), Haudenosaunee (Ho-den-no-show-nee), Lūnaapéewak (Len-ah-pay-wuk) and Attawandaron (Add-a-won-da-run).

We honour and respect the history, languages and culture of the diverse Indigenous people who call this territory home. The City of London is currently home to many First Nations, Métis and Inuit today.

As representatives of the people of the City of London, we are grateful to have the opportunity to work and live in this territory.

PRESENT:

• Councillors A. Hopkins (Chair), 
• J. Pribil, 
• S. Trosow, 
• S. Franke, 
• and D. Ferreira 

ALSO PRESENT:

• J. Dann, D. Escobar, D. MacRae, C. McCreery, K. Oudekerk, A. Rammeloo, K. Scherr, J. Stanford and J. Bunn (Committee Clerk)       

  Remote Attendance: D. Freeman and E. Skalski  

  The meeting was called to order at 9:30 AM.

   

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Consent

• Moved by: S. Franke
  Seconded by: D. Ferreira

  That Items 2.1 to 2.6 BE APPROVED.

  
  

  Yeas: (5)

  A. Hopkins, J. Pribil, S. Trosow, S. Franke, and D. Ferreira

  
  
  
  Motion Passed (5 to 0)

2.1

9th Report of the Integrated Transportation Community Advisory Committee

• Moved by: S. Franke
  Seconded by: D. Ferreira

  That the 9th Report of the Integrated Transportation Community Advisory Committee, from the meeting held on August 21, 2024, BE RECEIVED.

  
  
  
  
  Motion Passed

2.2

Operations and Management of Three City of London EnviroDepots

• Moved by: S. Franke
  Seconded by: D. Ferreira

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report, dated September 10, 2024, related to the Operations and Management of Three City of London EnviroDepots:

  a)    the Civic Administration BE DIRECTED to negotiate a single source agreement for the procurement of Oxford Street and Clarke Road EnviroDepots Operations and Management services as per Section 14.4(d) and (e) of the Procurement of Goods and Services Policy with Try Recycling Inc. for a term of one (1) and a one (1) year extension option at the sole discretion of the City starting January 1, 2025; it being noted that the award and final contract will be subject to approval by Council;

  b)    the Civic Administration BE DIRECTED to negotiate a sole source agreement for the procurement of the continued use of the North end EnviroDepot located at Try Recycling, 21462 Clarke Rd. and for the Operations and Management services as per Section 14.3(c) of the Procurement of Goods and Services Policy with Try Recycling Inc. for a term of three years with two (2), one (1) year options at the sole discretion of the City starting January 1, 2025; it being noted that the award and the final contract will be subject to approval by Council; and,

  c)    the Civic Administration BE DIRECTED to prepare a Request for Proposal for the EnviroDepot Operations and Management Program (Oxford Street and Clarke Road) starting January 1, 2026 for four (4) years plus three (3), one (1) year option years at the sole discretion of the City. (2024-E07)

  
  
  
  
  Motion Passed

2.3

Emergency Repair of Centrifuges at Greenway Wastewater Treatment Plant

• Moved by: S. Franke
  Seconded by: D. Ferreira

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report, dated September 10, 2024, related to Emergency Repair of Centrifuges at Greenway Wastewater Treatment Plant:

  a)    the purchase orders issued for emergency repairs to the centrifuges at Greenway Wastewater Treatment Plant under Section 14.2 of the Procurement of Goods and Services Policy at a total cost of $325,017.49 (HST excluded), BE CONFIRMED;

  b)    the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report;

  c)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations; and,

  d)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project. (2024-E03)

  
  
  
  
  Motion Passed

2.4

Single Source SS-2024-276 - Pottersburg Wastewater Treatment Plant UV Disinfection Equipment

• Moved by: S. Franke
  Seconded by: D. Ferreira

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report, dated September 10, 2024, related to Single Source SS-2024-276 for the Pottersburg Wastewater Treatment Plant UV Disinfection Equipment:

  a)    the contract for purchase of a UV disinfection system BE AWARDED to Trojan Technologies as a single source procurement for a total value of $998,720.00 plus HST in accordance with Sections 14.4 (d) of the City of London’s Procurement of Goods and Services Policy;

  b)    the financing for the project BE APPROVED in accordance with the “Sources of Financing Report”, as appended to the above-noted staff report;

  c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)    the approvals given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract; and,

  e)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2024-E03)

  
  
  
  
  Motion Passed

2.5

Closing Phillip Street Road Allowance

• Moved by: S. Franke
  Seconded by: D. Ferreira

  That on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report, dated September 10, 2024, related to Closing Philip Street Road Allowance:

  a)    the closing of part of Phillip Street on Registered Plan 38 designated as Part 2 on Plan 33R-21948 BE APPROVED, and,

  b)    the proposed by-law, as appended to the above-noted staff report, BE INTRODUCED at the Municipal Council meeting to be held on September 24, 2024 for the purpose of closing Phillip Street. (2024-T09)

  
  
  
  
  Motion Passed

2.6

Emergency Purchase of a Mack-Wittke Top Loading Garbage Packer

• Moved by: S. Franke
  Seconded by: D. Ferreira

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure and the Deputy City Manager, Finance Supports, the following actions be taken with respect to the staff report, dated September 10, 2024, related to the Emergency Purchase of a Mack-Wittke Top Loading Garbage Picker:

  a)    the purchase order for the purchase of a 2024 Mack-Wittke Top Loader unit from Amtruck Limited, 1920 Yonge Street, Suite 200, Toronto, Ontario M4S 3E2 under Section 14.2 of the Procurement of Goods and Services Policy at a total price of $417,900 (HST excluded) BE CONFIRMED noting that part of the purchasing agreement requires the renting of the unit for four months at a fee of $43,200 (HST excluded); and,

  b)    the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report. (2024-E07)

  
  
  
  
  Motion Passed

3.

Scheduled Items

None.

4.

Items for Direction

None.

5.

Deferred Matters/Additional Business

None.

6.

Adjournment

The meeting adjourned at 9:43 AM.