Corporate Services Committee

Report

Meeting #:	3rd Meeting of the Corporate Services Committee
Date:	Monday, January 20, 2020 at 12:00 P.m. - 1:00 P.m.
Location:	Council Chambers

PRESENT:

• Councillors A. Kayabaga (Chair),
• M. van Holst,
• J. Helmer ,
• J. Morgan,
• A. Hopkins,
• and Mayor E. Holder

ALSO PRESENT:

• M. Hayward, , A.L. Barbon, G. Barrett, G. Belch, B. Card, I. Collins, A. Dunbar, K. Killeen, L. Livingstone, J. Logan, P. McKague, K. Murray, D. O'Brien, M. Ribera, C. Saunders, N. Steinburg, T. Wellhauser, B. Westlake-Power, J. Wills, R. Wilcox

  The meeting is called to order at 12:01 PM.

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Consent

• Moved by: E. Holder
  Seconded by: J. Morgan

  That consent items 2.1 to 2.8, inclusive, BE APPROVED. 

  
  

  Yeas: (6)

  A. Kayabaga, E. Holder, M. van Holst, J. Helmer, J. Morgan, and A. Hopkins

  
  Motion Passed (6 to 0)

2.1

Council Policy - City of London Days at Budweiser Gardens Policy

• Moved by: E. Holder
  Seconded by: J. Morgan

  That, on the recommendation of the City Clerk, the proposed by-law appended to the staff report dated January 20, 2020 as Appendix “A”, to amend the “City of London Days at Budweiser Gardens Policy” to provide clarification with respect to the implementation of the Policy BE INTRODUCED at the Municipal Council meeting to be held January 28, 2020.

  
  
  
  Motion Passed

2.2

Argyle Business Improvement Area 2020 Proposed Budget – Municipal Special Levy

• Moved by: E. Holder
  Seconded by: J. Morgan

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken with respect to the Argyle Business Improvement Area:
  
  a)      the Argyle Business Improvement Area proposed 2020 budget submission in the amount of $284,100 BE APPROVED as outlined in Schedule “A” as appended to the staff report dated January 20, 2020;
  
  b)      the amount to be raised by The Corporation of the City of London for the 2020 fiscal year for the purposes of the Argyle Business Improvement Area and pursuant to subsection 208(1) of the Municipal Act, 2001 BE FIXED at $215,000;
  
  c)      a special charge BE ESTABLISHED for the amount referred to in part b), above, by a levy in accordance with By-law A.-6873-292 as amended; it being noted that the special charge shall have priority lien status and shall be added to the tax roll pursuant to subsection 208(7) of the Municipal Act, 2001; and
  
  d)      the proposed by-law appended to the staff report dated January 20, 2020 as Schedule “B”, with respect to Municipal Special Levy for the Argyle Business Improvement Area, BE INTRODUCED at the Municipal Council meeting on January 28, 2020.

  
  
  
  Motion Passed

2.3

Hamilton Road Business Improvement Area 2020 Proposed Budget – Municipal Special Levy

• Moved by: E. Holder
  Seconded by: J. Morgan

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken with respect to the Hamilton Road Business Improvement Area:
  
  a)      the Hamilton Road Business Improvement Area proposed 2020 budget submission in the amount of $123,525 BE APPROVED as outlined in Schedule “A” as appended to the staff report dated January 20, 2020;
  
  b)      the amount to be raised by The Corporation of the City of London for the 2020 fiscal year for the purposes of the Hamilton Road Business Improvement Area and pursuant to subsection 208(1) of the Municipal Act, 2001 BE FIXED at $70,000;
  
  c)      a special charge BE ESTABLISHED for the amount referred to in part b), above, by a levy in accordance with By-law C.P.-1528-486 as amended; it being noted that the special charge shall have priority lien status and shall be added to the tax roll pursuant to subsection 208(7) of the Municipal Act, 2001; and
  
  d)      the proposed by-law appended to the staff report dated January 20, 2020 as Schedule “B”, with respect to Municipal Special Levy for the Hamilton Road Business Improvement Area, BE INTRODUCED at the Municipal Council meeting on January 28, 2020.

  
  
  
  Motion Passed

2.4

Hyde Park Business Improvement Area 2020 Proposed Budget – Municipal Special Levy

• Moved by: E. Holder
  Seconded by: J. Morgan

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken with respect to the Hyde Park Business Improvement Area:
  
  a)      the Hyde Park Business Improvement Area proposed 2020 budget submission in the amount of $396,981 BE APPROVED as outlined in Schedule “A” as appended to the staff report dated January 20, 2020;
  
  b)      the amount to be raised by The Corporation of the City of London for the 2020 fiscal year for the purposes of the Hyde Park Business Improvement Area and pursuant to subsection 208(1) of the Municipal Act, 2001 BE FIXED at $386,401;
  
  c)      a special charge BE ESTABLISHED for the amount referred to in part b), above, by a levy in accordance with By-law CP-1519-490 as amended; it being noted that the special charge shall have priority lien status and shall be added to the tax roll pursuant to subsection 208(7) of the Municipal Act, 2001; and
  
  d)      the proposed by-law appended to the staff report dated January 20, 2020 as Schedule “B”, with respect to Municipal Special Levy for the Hyde Park Business Improvement Area, BE INTRODUCED at the Municipal Council meeting on January 28, 2020.

  
  
  
  Motion Passed

2.5

Old East Village Business Improvement Area 2020 Proposed Budget – Municipal Special Levy 

• Moved by: E. Holder
  Seconded by: J. Morgan

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken with respect to the Old East Village Business Improvement Area:
  
  a)      the Old East Village Business Improvement Area proposed 2020 budget submission in the amount of $213,700 BE APPROVED as outlined in Schedule “A” as appended to the staff report dated January 20, 2020;
  
  b)      the amount to be raised by The Corporation of the City of London for the 2020 fiscal year for the purposes of the Old East Village Business Improvement Area and pursuant to subsection 208(1) of the Municipal Act, 2001 BE FIXED at $42,000;
  
  c)      a special charge BE ESTABLISHED for the amount referred to in part b), above, by a levy in accordance with By-law CP-1 as amended; it being noted that the special charge shall have priority lien status and shall be added to the tax roll pursuant to subsection 208(7) of the Municipal Act, 2001; and
  
  d)      the proposed by-law appended to the staff report dated January 20, 2020 as Schedule “B”, with respect to Municipal Special Levy for the Old East Village Business Improvement Area, BE INTRODUCED at the Municipal Council meeting on January 28, 2020.

  
  
  
  Motion Passed

2.6

London Downtown Business Association 2020 Proposed Budget – Municipal Special Levy

• Moved by: E. Holder
  Seconded by: J. Morgan

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken with respect to the London Downtown Business Association:
  
  a)      the London Downtown Business Association proposed 2020 budget submission in the amount of $1,826,490 BE APPROVED as outlined in Schedule “A” as appended to the staff report dated January 20, 2020;
  
  b)      the amount to be raised by the Corporation of the City of London for the 2020 fiscal year for the purposes of the London Downtown Business Association and pursuant to subsection 208(1) of the Municipal Act, 2001 BE FIXED at $1,915,390;
  
  c)      a special charge BE ESTABLISHED for the amount referred to in part b), above, by a levy in accordance with By-law CP-2 as amended; it being noted that the special charge shall have priority lien status and shall be added to the tax roll pursuant to subsection 208(7) of the Municipal Act, 2001; and
  
  d)      the proposed by-law as appended to the staff report dated January 20, 2020 as Schedule “C”, with respect to Municipal Special Levy for the London Downtown Business Association, BE INTRODUCED at the Municipal Council meeting on January 28, 2020.

  
  
  
  Motion Passed

2.7

Assessment Growth for 2020, Changes in Taxable Phase-In Values, and Shifts in Taxation as a Result of Reassessment

• Moved by: E. Holder
  Seconded by: J. Morgan

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the staff report regarding assessment growth for 2020, changes in taxable phase-in values, and shifts in taxation as a result of reassessment BE RECEIVED for information purposes.

  
  
  
  Motion Passed

2.8

Memorandum of Understanding between the N'Amerind Friendship Centre and The Corporation of the City of London

• Moved by: E. Holder
  Seconded by: J. Morgan

  That, on the recommendation of the Deputy City Manager, the staff report dated January 20, 2020 regarding the memorandum of understanding between the N'Amerind Friendship Centre and The Corporation of the City of London BE RECEIVED for information.

  
  
  
  Motion Passed

3.

Scheduled Items

None.

4.

Items for Direction

None.

5.

Deferred Matters/Additional Business

5.1

(ADDED) Application - Issuance of Proclamation - London Black History Month 2020

• Moved by: M. van Holst
  Seconded by: E. Holder

  That the following actions be taken with respect to the request for a proclamation for London Black History Month:

  a)     the staff report dated January 20, 2020 BE RECEIVED; and,

  b)     February 2020 BE PROCLAIMED as Black History Month in the City of London; it being noted on the application under the Issuance of Proclamations Policy, to recognize and proclaim “Black History Month” on February 1st 2020 to February 29th 2020; it being further noted that every February, Canadians are invited to participate in Black History Month festivities and events that honour the legacy of Black Canadians, of past and present; this year the London Black History Month Coordinating committee has themed “Our Community, our strength” and invite Londoners to participate and learn through the many activities that will be happening throughout the month of February. Happy Black History Month.

  
  

  Yeas: (6)

  A. Kayabaga, E. Holder, M. van Holst, J. Helmer, J. Morgan, and A. Hopkins

  
  Motion Passed (6 to 0)

6.

Confidential (Enclosed for Members only.)

• Moved by: A. Hopkins
  Seconded by: M. van Holst

  That the Corporate Services Committee convene, In Closed Session, for the purpose of considering the following:

  
  6.1 Personal Matters/Identifiable Individual

  A matter pertaining to personal matters involving identifiable individuals who are municipal employees with respect to employment related matters and advice and recommendations of officers of the Corporation including communications necessary for that purpose.

  6.2 Solicitor-Client Privileged Advice

  A matter pertaining to advice subject to solicitor-client privilege, including communications necessary for that purpose, and advice with respect to litigation with respect to various personal injury and property damage claims against the City.

  6.3 Solicitor-Client Privileged Advice / Land Acquisition/Disposition

  A matter pertaining to advice that is subject to solicitor-client privilege, including communications necessary for that purpose with respect to the decommissioning of City-owned lands known as the South Street Campus currently leased and occupied by London Health Sciences Centre; to instructions and directions to officers and employees of the Corporation pertaining to a proposed or pending acquisition or disposition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed or pending acquisition or disposition of land; information concerning the proposed or pending acquisition or disposition whose disclosure could reasonably be expected to prejudice the economic interests of the Corporation or its competitive position; information concerning the proposed or pending acquisition or disposition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed or pending acquisition or disposition and for providing directions or instructions to officers, employees or agents of the municipality or persons retained by or under a contract with the municipality.

  
  

  Yeas: (6)

  A. Kayabaga, E. Holder, M. van Holst, J. Helmer, J. Morgan, and A. Hopkins

  
  Motion Passed (6 to 0)

  The Corporate Services Committee convenes, In Closed Session, from 12:18 PM to 2:19 PM. 

  
  

7.

Adjournment

The meeting adjourned at 2:19 PM.