Corporate Services Committee

Report

1st Meeting of the Corporate Services Committee

Monday, December 14, 2020 at 12:00 P.m. - 1:00 P.m.

Virtual Meeting - during the COVID-19 Emergency

City Hall is open to the public, with reduced capacity and physical distancing requirements.

Meetings can be viewed via live-streaming on YouTube and the City website.

PRESENT:

• Councillors M. Cassidy (Chair),
• M. van Holst,
• J. Morgan,
• E. Peloza,
• A. Kayabaga,
• and Mayor E. Holder

ALSO PRESENT:

• J. Taylor, B. Westlake-Power
  Remote Attendance: Councillor S. Hillier; L. Livingstone, A.L. Barbon, B. Card, M. Butlin, I. Collins, S. Corman, M. McErlain, C. Saunders, M. Schulthess, E. Skalski, B. Warner
  The meeting is called to order at 12:01 PM, with Councillor M. Cassidy in the Chair; it being noted that the following Members were in remote attendance: Mayor E. Holder, Councillors J. Morgan, A. Kayabaga, E. Peloza and M. van Holst.

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1.

Call to Order

1.1

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

1.2

Election of Vice Chair for the term ending November 30, 2021

• Moved by: E. Peloza
  Seconded by: J. Morgan

  That Councillor Michael van Holst BE ELECTED Vice Chair of the Corporate Services Committee for the term ending November 30, 2021.

  
  

  Yeas: (5)	A. Kayabaga, E. Peloza, M. van Holst, M. Cassidy, and J. Morgan
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

2.

Consent

• Moved by: J. Morgan
  Seconded by: M. van Holst

  That items 2.1 and 2.2 BE APPROVED. 

  
  

  Yeas: (5)	A. Kayabaga, E. Peloza, M. van Holst, M. Cassidy, and J. Morgan
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

2.1

Update to Lottery Licensing By-law

• Moved by: J. Morgan
  Seconded by: M. van Holst

  That, the following actions be taken with respect to the Lottery Licensing By-law:

  a)      the report dated December 14, 2020 entitled “Update to Lottery Licensing By-law”, BE RECEIVED; and

  b)      the City Clerk BE DIRECTED to consult with community organizations and charity associations involved in lottery licensing with respect to the proposed changes to the Lottery Licensing By-law as set out in a) above, and report back to the Corporate Services Committee with the results of that consultation.

  
  
  
  
  Motion Passed

2.2

Financial Banking Services and Commercial Card Agreements - Agreement Extension

• Moved by: J. Morgan
  Seconded by: M. van Holst

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the proposed by-law, as appended to the staff report dated December 14, 2020 as Appendix ‘A’ BE INTRODUCED at the Municipal Council Meeting to be held on January 12, 2021 to:
  
  a)      authorize the City Treasurer to approve and execute, together with the Mayor, any document, form or agreement that may be required for financial services with the Bank of Nova Scotia;
  
  b)      authorize the Mayor and City Clerk to execute any contract or other document required to renew and amend the Banking Services Agreement with Scotiabank, in a form or forms acceptable to the Managing Director Corporate Services and City Treasurer, Chief Financial Officer;
  
  c)      authorize the Mayor and City Clerk to execute the Banking Resolution and Certificate, as appended to the above-noted by-law; and
  
  d)      authorize the City Treasurer to borrow up to two (2) million dollars on the Visa Commercial Card Program provided by the Bank of Nova Scotia.

  
  
  
  
  Motion Passed

3.

Scheduled Items

None.

4.

Items for Direction

None.

5.

Deferred Matters/Additional Business

None.

6.

Confidential (Enclosed for Members only.)

• Moved by: E. Peloza
  Seconded by: M. van Holst

  That the Corporate Services Committee convene, In Closed Session, for the purpose of considering the following:

  6.1 Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations
  A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.
  6.2 Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations
  A matter pertaining to advice that is subject to solicitor-client privilege; including communications necessary for that purpose, and for the purpose of providing instructions and directions to officers and employees of the Corporation; and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

  
  

  Yeas: (5)	A. Kayabaga, E. Peloza, M. van Holst, M. Cassidy, and J. Morgan
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

  The Corporate Services Committee convenes, In Closed Session, from 12:05 PM to 12:50 PM.  

  
  

7.

Adjournment

The meeting adjourned at 12:53 PM.