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15TH REPORT OF THE

 

Civic Works Committee

 

meeting held on September 9, 2013, commencing at 4:03 PM, in the Council Chambers, Second Floor, London City Hall. 

 

PRESENT:  Councillor P. Van Meerbergen (Chair), Mayor J. Fontana, Councillors M. Brown, S. Orser, H.L. Usher and S. White and J. Martin (Secretary). 

 

ALSO PRESENT:  Councillors B. Armstrong, D. Brown and J. P. Bryant; J. Braam, T. Copeland, A. Drost, A. Dunbar, C. Dziedzic, J. Freeman, G. Kotsifas, B. Krichker, J. Lucas, D. MacRae, S. Maguire, M. Ribera, L. Rowe, C. Saunders, E. Soldo and J. Stanford.

 

 

I.

DISCLOSURES OF PECUNIARY INTEREST

 

1.

Recommendation:  That it BE NOTED that no pecuniary interests were disclosed.

 

II.

CONSENT ITEMS

 

2.

Request for Naming of the Quebec Street Bridge to Field Marshal of Wolseley Bridge

 

Recommendation:  That, on the recommendation of the City Clerk, the following actions be taken with respect to the naming of the Quebec Street Bridge:

 

a)         the naming of the Quebec Street Bridge to Field Marshal Wolseley Bridge BE APPROVED; and,

 

b)         the Civic Administration BE AUTHORIZED to make the necessary arrangements for the appropriate recognition with respect to a), above.  (2013-D29)

 

Motion Passed

 

YEAS: J.F. Fontana, S. Orser, M. Brown, P. Van Meerbergen, H.L. Usher, S.E. White (6)

 

3.

By-law for the Execution of the Revised Occupancy Agreement with London Hydro for Ground- Mounted Solar Photovoltaic Energy Systems

 

Recommendation:  That, on the recommendation of the Director, Environment, Fleet and Solid Waste, the following actions be taken with respect to the revised Occupancy Agreement with London Hydro for Ground-Mounted Solar Photovoltaic Energy Systems ("Agreement)":

 

a)            the proposed by-law appended to the staff report dated September 9, 2013 BE INTRODUCED at the Municipal Council meeting to be held on September 17, 2013 to approve the revised Occupancy Agreement With London Hydro for Ground-Mounted Solar Photovoltaic Energy Systems (“Agreement”) with respect to the installation of a solar electricity generation system at the Manning Drive Regional Material Recovery Facility; and,

 

b)            the Mayor and the City Clerk BE AUTHORIZED to execute the Agreement on the City’s behalf. (2013-L04)

 

Motion Passed

 

YEAS: J.F. Fontana, S. Orser, M. Brown, P. Van Meerbergen, H.L. Usher, S.E. White (6)

 

4.

Hyde Park Road Widening Phase 2 North of CP Railway to North of Fanshawe Park Road Detailed Design and Tendering Appointment of Consulting Engineer

 

 

 

Recommendation:  That, on the recommendation of the Director, Roads and Transportation, the following actions be taken with respect to the appointment of a consultant for the Hyde Park Road Widening Phase 2 project (TS1477-2):

 

a)         Stantec Consulting Limited, 800-171 Queens Avenue London, ON N6A 5J7, BE APPOINTED Consulting Engineers for the detailed design and tendering of the Hyde Park Road Widening – Phase 2, in the amount of $566,407.00 (excluding HST.); it being noted that this firm has provided a proposal for consultant engineering services, in accordance with Section 15.2 (e) of the City of London’s Procurement of Goods and Services Policy, and based upon the Fee Guideline for Professional Engineering Services recommended by the Ontario Society of Professional Engineers;

 

b)         the financing for this project BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated September 9, 2013;

 

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

 

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with each Consultant for their respective project; and,

 

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.   (2013-P05)

 

Motion Passed

 

YEAS: J.F. Fontana, S. Orser, M. Brown, P. Van Meerbergen, H.L. Usher, S.E. White (6)

 

5.

Sunningdale Road and Wonderland Road North Roundabout Detailed Design and Tendering Appointment of Consulting Engineer

 

Recommendation:  That, on the recommendation of the Director, Roads and Transportation, the following actions be taken with respect to the intersection of Sunningdale Road and Wonderland Road North (TS1496-2):

 

a)         Dillon Consulting Limited, 130 Dufferin Avenue Suite 1400 London, ON N6A 5R2  BE APPOINTED Consulting Engineers for the detailed design and tendering of the said project in the amount of $247,243.50 (excluding HST); it being noted that this firm has provided a proposal for consultant engineering services, in accordance with Section 15.2 (d) of the City of London’s Procurement of Goods and Services Policy and based upon the Fee Guideline for Professional Engineering Services recommended by the Ontario Society of Professional Engineers;

 

b)         the financing for this project BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated September 9, 2013;

 

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

 

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with each Consultant for their respective project; and,

 

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.   (2013-A05)

 

Motion Passed

 

YEAS: J.F. Fontana, S. Orser, M. Brown, P. Van Meerbergen, H.L. Usher, S.E. White (6)

 

6.

Thames River Reach Study - Appointment of Consulting Engineer

 

Recommendation:  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of a Consulting Engineer for the Thames River Reach Study:

 

a)         Riggs Engineering Limited, 1240 Commissioners Road West, Suite 205, London, Ontario, N6K 1C7 BE APPOINTED as Consulting Engineers to conduct a Thames River Reach Study in the amount of $197,890 including contingency, excluding HST;  in accordance with Section 15.2(d) of the Procurement of Goods and Services Policy and based on the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers;

 

b)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

 

c)         the financing for the project BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated September 9, 2013;

 

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and,

 

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.   (2013-A05)

 

Motion Passed

 

YEAS: J.F. Fontana, S. Orser, M. Brown, P. Van Meerbergen, H.L. Usher, S.E. White (6)

 

7.

Grants for Sump Pump, Sewage Ejector and Storm Private Drain Connection By-law - Proposed Amendment

 

Recommendation:  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law appended to the staff report dated September 9, 2013, BE INTRODUCED at the Municipal Council meeting to be held on September 17, 2013 to amend the existing “Grants for Sump Pump, Sewage Ejector, and Storm Private Drain Connection By-law (A-6403-272) to reflect changes to the grants available for owners of single detached, semi-detached, and duplex dwellings deemed eligible to participate in the grant program, which are subject to funding being available in the yearly budget allocation for this purpose, as follows:

 

            The City pays to the owner up to 75% of the demonstrated cost established for:

 

a)    sump pump installation - up to a maximum of $1,950.00 for out-of-pocket expenses to disconnect the footing tiles when they are connected to the main drain inside the basement; or

 

b)    sump pump installation - up to a maximum of $2,650.00 for out-of-pocket expenses to disconnect the footing tiles when they are connected to the main drain outside the basement – this is the current amount available which appears to be sufficient at this time;

 

c)    up to a maximum of $825.00 for out-of-pocket expenses when a full port-type backwater valve is installed in a residential home that already has an approved sump pump;

 

d)    up to a maximum of $6,000.00 for out-of-pocket expenses to construct a storm private drain connection (PDC) within the City road allowance or within a City easement, including a storm building sewer on private property to the dwelling unit where it connects to the sump pump discharge; or

e)    up to a maximum of $1,000.00 for out-of-pocket expenses to construct a storm building sewer on private property from the dwelling unit, from an existing storm PDC on the City road allowance or within a City easement.  (2013-C01)

 

Motion Passed

 

YEAS: J.F. Fontana, S. Orser, M. Brown, P. Van Meerbergen, H.L. Usher, S.E. White (6)

 

8.

Blackfriars Bridge - Structural Repairs and Temporary Closure

 

Recommendation:  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Blackfriars Bridge:

 

a)         emergency repairs undertaken by McLean Taylor Construction Limited, 25 Water Street, St. Marys, ON N4X 1B1, in the amount of $49,450 (excluding HST) BE APPROVED in accordance with Section 14.2 of the Procurement of Goods and Services Policy; it being noted that this was a non-competitive emergency procurement to maintain an essential City service and to address a public and worker safety concern;

 

b)         emergency repair design and construction administration fees incurred by Dillon Consulting Limited 130 Dufferin Avenue, Suite 1400, London, ON N6A 5R2, in the amount of $25,550 (excluding HST) BE APPROVED; it being noted that this was a non-competitive emergency procurement to maintain an essential City service and to address a public and worker safety concern;

 

c)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated September 9, 2013;

 

d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

 

e)         the Civic Administration BE AUTHORIZED to proceed with the Environmental Assessment for the rehabilitation for the Blackfriars Bridge; it being noted that a future report will be required for the authorization to appoint a consulting engineer for the project;

 

f)             Civic Administration BE DIRECTED to explore potential funding opportunities from other sources including, but not limited to, the provincial and federal governments.  (2013-T04)

 

Voting Record:

 

Motion to add a new part f) and g) as follows:

 

f)         McLean Taylor Construction Limited 25 Water Street, St. Marys, ON N4X 1B1, BE AUTHORIZED to proceed with the emergency repairs to the Blackfriars Bridge estimated to not exceed $237,810 (excluding HST), to accommodate pedestrian traffic during the period the EA is being completed in accordance with Section 14.2 of the Procurement of Goods and Services Policy; it being noted that this is a non-competitive emergency procurement to maintain an essential City service;

g)         Dillon Consulting Limited, 130 Dufferin Avenue, Suite 1400, London, ON N6A 5R2, BE APPOINTED Consulting Engineers to complete the design and inspection of the short term emergency repairs to the Blackfriars Bridge, in accordance with the estimate, at an upset amount of $21,300 (excluding H.S.T.), in accordance with Section 15.2 ‘g’ of the Procurement of Goods and Services Policy;

 

Motion Failed

 

YEAS: J.F. Fontana, H.L. Usher (2)

 

NAYS: S. Orser, M. Brown, P. Van Meerbergen, S.E. White (4)

 

Motion to approve:

 

Recommendation:  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Blackfriars Bridge:

 

a)         emergency repairs undertaken by McLean Taylor Construction Limited, 25 Water Street, St. Marys, ON N4X 1B1, in the amount of $49,450 (excluding HST) BE APPROVED in accordance with Section 14.2 of the Procurement of Goods and Services Policy; it being noted that this was a non-competitive emergency procurement to maintain an essential City service and to address a public and worker safety concern;

 

b)         emergency repair design and construction administration fees incurred by Dillon Consulting Limited 130 Dufferin Avenue, Suite 1400, London, ON N6A 5R2, in the amount of $25,550 (excluding HST) BE APPROVED; it being noted that this was a non-competitive emergency procurement to maintain an essential City service and to address a public and worker safety concern;

 

c)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated September 9, 2013;

 

d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

 

e)         the Civic Administration BE AUTHORIZED to proceed with the Environmental Assessment for the rehabilitation for the Blackfriars Bridge; it being noted that a future report will be required for the authorization to appoint a consulting engineer for the project;

 

f)           Civic Administration BE DIRECTED to explore potential funding opportunities from other sources including, but not limited to, the provincial and federal governments.  (2013-T04)

 

Motion Passed

 

YEAS: J.F. Fontana, S. Orser, M. Brown, P. Van Meerbergen, H.L. Usher, S.E. White (6)

 

9.

Fanshawe Park Road West and Dalmagarry Road Traffic Signal

 

Recommendation:  That, on the recommendation of the Managing Director of Environmental and Engineering Services and City Engineer and the Managing Director, Development and Compliance Services and Chief Building Official, the following actions be taken with respect to the Fanshawe Park Road West and Dalmagarry Road Traffic Signal:

 

a)            installation of a temporary Intersection Pedestrian Signal (I.P.S.) BE APPROVED for Fanshawe Park Road West at Dalmagarry Road at an estimated cost of $50,000; and,

 

b)            the City make every effort to secure a cost-sharing arrangement between the City, the two area developers and the London and District Catholic School Board for the installation of the temporary I.P.S., with the City utilizing existing budget funds from Capital Project No. TS4067-13 to cover its share of the associated costs; it being noted that the work will be completed this Fall;

 

it being noted that the Civic Works Committee (CWC) reviewed and received the following communications with respect to this matter:

 

·                     a communication dated September 4, 2013 from T. Easter, 1201 Aldersbrook Road;

·                     a communication dated September 5, 2013 from M. Weaver, London District Catholic School Board;

·                     a communication dated September 3, 2013, from M. Cunningham, 23 Springett Court; and,

·                     a communication dated September 5, 2013, from P. and T. Riquinha, 1788 Jubilee Drive;

 

it being further noted that the CWC heard a verbal overview from the Director, Roads and Transportation;

 

it being pointed out that the following individuals made an oral submission in connection therewith: 

 

·                     T. Easter, 1291 Aldersbrook Road – advising she is representing the new school and new Students’ Council and is acting on behalf of parents; thanking staff for the quick turn around on the report; acknowledging the volume and speed of the traffic; recalling an incident with a student being hit at Gainsborough and Aldersbrook several years ago; stating that this is a dangerous intersection due to blinding morning sunlight and speed that has already caused vehicular accidents; noting that students will not use the Aldersbrook crossing but will use the shortest route possible; advising that the Aldersbrook Gate signal is too short and often leaves students stranded on the median; requesting that that signal be altered to allow more time for students to cross; offering examples of other crosswalk installations at Lucas Secondary School and Sherwood Forest Public School, noting that she could provide a list of many more examples; stating that the vehicles do not adhere to signage and that the students have been asked to use a back entrance to the school to avoid the construction traffic; indicating that $50,000 is a bargain for the safety of our children and requesting that the City put regulations and budget aside and do the right thing and provide a safe road crossing for both pedestrian and vehicular traffic.

·                     M. Weaver, London District Catholic School Board – noting the points addressed in his above-noted submission he; thanked the staff for a comprehensive report; suggesting that the survey count was low as many parents have chosen to drive their children to school due to the unsafe conditions; advising that the problem with the developers should not be borne by the students; stating that the students will take the path of least resistance despite unsafe conditions; requesting that appropriate temporary traffic controls be put in place until a permanent solution is completed; advising that this will impact the bus traffic currently unable to utilize this intersection and noting that the number of walkers will continue to increase significantly over the next several years.  (2013-T07)

 

Motion Passed

 

YEAS: J.F. Fontana, S. Orser, M. Brown, P. Van Meerbergen, H.L. Usher, S.E. White (6)

 

III.

SCHEDULED ITEMS

 

10.

Amendment to Fees and Charges By-law A-46 - Residential Parking Pass Program First Pass Fee Exemption - Trowbridge Avenue, Mary Avenue and Pinewood Drive and Traffic and Parking By-law PS-111

 

Recommendation:  That the matter of fee exemptions for Residential Parking Passes BE REFERRED back to staff to bring forward a proposed by-law that would implement a Residential Parking Pass Program that is consistent throughout the City by eliminating the free parking passes in the pilot program area and applying the same requirements throughout the City;

It being pointed out that there were no oral submissions made at the public participation meeting associated with this matter.  (2013-C01)

 

Motion Passed

 

YEAS: J.F. Fontana, S. Orser, M. Brown, P. Van Meerbergen, H.L. Usher, S.E. White (6)

 

 

 

 

IV.

ITEMS FOR DIRECTION

 

11.

Biosolids Disposal Assessment

 

Recommendation:  That, on the recommendation of the Director, Water and Wastewater, the Civic Administration BE DIRECTED to report back to the Civic Works Committee with respect to a strategy to implement an Organic Rankine Cycle engine to the current dewatering-incinerator process to generate electricity from waste heat at the Greenway Wastewater Treatment Plant; it being noted that the Civic Works Committee received the attached presentation from J. Lucas, Director, Water and Wastewater.  (2013-E07)

 

Motion Passed

 

YEAS: J.F. Fontana, S. Orser, M. Brown, P. Van Meerbergen, H.L. Usher, S.E. White (6)

 

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

 

None

 

VI.

ADJOURNMENT

 

The meeting adjourned at 6:59 PM.

 

 

 

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