I.

CALL TO ORDER

1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

II.

CONSENT ITEMS

2.

Wenige Expressway Bridge Drainage - Highbury Avenue South over Thames River South Branch

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the staff report dated August 29, 2017, with respect to drainage on the Wenige Expressway Bridge, Highbury Avenue South over the Thames River South Branch (4-BR-14), BE RECEIVED for information.  (2017-T06)

Motion Passed

YEAS: M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (5)

3.

Amendments to the Traffic and Parking By-Law

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law appended to the staff report dated August 29, 2017 as Appendix 'A' BE INTRODUCED at the Municipal Council meeting to be held on September 5, 2017 for the purpose of amending the Traffic and Parking By-law (PS-113).  (2017-T08)

Motion Passed

YEAS: M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (5)

4.

Thames Valley Parkway North Branch Connection -  Detailed Design & Tendering - Appointment of Consulting Engineer

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, with the concurrence of the Managing Director, Planning and City Planner, the following actions be taken with respect to the appointment of a Consulting Engineer for the Thames Valley Parkway North Branch Connection Project:

a)         Dillon Consulting Limited, BE APPOINTED Consulting Engineers for the detailed design and tendering for the said project at an upset amount of $503,321.50, excluding H.S.T., in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy;

b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated August 29, 2017 as Appendix 'A';

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and, 

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2017-A05)

Motion Passed

YEAS: M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (5)

5.

Contract Award: Tender No. 17-72 - Blackfriars Bridge Rehabilitation

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of a contract for the Blackfriars Bridge Rehabilitation:

a)         the bid submitted by McLean Taylor Construction Limited at its submitted tendered price of $7,924,152.27, excluding H.S.T., for the said project BE ACCEPTED; it being noted that the bid submitted by McLean Taylor Construction Limited was the lowest of two (2) bids received and meets the City's specifications and requirements in all areas;

b)         Dillon Consulting Limited BE AUTHORIZED to carry out the resident inspection and contract administration of the said project in the amount of $569,772.50, excluding H.S.T., in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy;

c)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated August 29, 2017 as Appendix 'A';

d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

e)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract for the material to be supplied and the work to be done relating to this project (Tender 17-72); and,

f)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2017-T04)

Motion Passed

YEAS: M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (5)

6.

Wonderland Road South Improvements - Phases 1 & 2 Contract Administration - Appointment of Consulting Engineer

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the contract administration for Phases 1 and 2 of the Wonderland Road South Improvements, from Manning Drive to the South City Limits:

a)         Stantec Consulting Limited BE AUTHORIZED to carry out the resident inspection and contract administration for the two phases of the said project in the amount of $296,644.70, excluding H.S.T., in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy;

b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated August 29, 2017 as Appendix 'A';

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract for the material to be supplied and the work to be done relating to this project; and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2017-A05)

Motion Passed

YEAS: M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (5)

7.

Low Impact Development Stormwater Management Guidance Manual (EBR Registry Number: 012-9080)

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the staff report dated August 29, 2017 with respect to the Low Impact Development Stormwater Management Guidance Manual (EBR Registry Number: 012-9080) BE RECEIVED for information.  (2017-E03)

Motion Passed

YEAS: M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (5)

8.

Appointment of Consulting Engineer - South London Wastewater Servicing Municipal Class Environmental Assessment

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the assignment of consulting services for completion of the Municipal Class Environmental Assessment (EA) to consider the construction of a new wastewater facility at the current Dingman Creek Pumping Station location:

a)         AECOM Canada Limited BE APPOINTED Consulting Engineers in the amount of $172,134.00, including 20% contingency, excluding H.S.T., based upon the Fee Guideline for Professional Engineering Services recommended by the Ontario Society of Professional Engineers and in accordance with Section 15.2 (d) of the City of London’s Procurement of Goods and Services Policy;

b)         the financing for the project BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated August 29, 2017 as Appendix 'A';

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)         the approvals given, herein, BE CONDITIONAL upon the Corporation entering into a  formal contract; and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2017-A05)

Motion Passed

YEAS: M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (5)

9.

Single Source Purchase for Wastewater Facility - Channel Grinder Repairs

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, Envirocan and H2Flow BE APPROVED for ongoing refurbishment of channel grinders in accordance with section 14.4 d) and e) of the City’s Procurement of Goods and Services Policy.  (2017-F18)

Motion Passed

YEAS: M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (5)

10.

Single Source Electrical and Mechanical Services for the Turbo Blower Installations at the Greenway Wastewater Treatment Plant

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to a single source award of electrical and mechanical installation services for the three remaining turbo blowers at the Greenway Wastewater Treatment Plant:

a)         the price submitted by Tim Lovett Installations Incorporated of $90,303.00, excluding H.S.T., to supply electrical services for the installation of three blowers and associated components, BE ACCEPTED in accordance with Section 14.4(d) of the City of London’s Procurement of Goods and Services Policy;

b)         the price submitted by BGL Contractors Corporation of $268,520.00, excluding H.S.T., to supply mechanical services for the installation of three blowers and associated components, BE ACCEPTED in accordance with Section 14.4(d) of the City of London’s Procurement of Goods and Services Policy;

c)         the financing for these acquisitions BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated August 29, 2017 as Appendix ‘A’;

d)         the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this project;

e)         the approvals given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract, or issuing a purchase order, for the work to be done relating to this project; and,

f)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2017-F18)

Motion Passed

YEAS: M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (5)

11.

Community Energy Action Plan - Status Update

That, on the recommendation of the Director of Environment, Fleet and Solid Waste, the staff report dated August 29, 2017, providing an update on the status of the Community Energy Action Plan activities, BE RECEIVED for information.  (2017-E17)

Motion Passed

YEAS: M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (5)

12.

2016 Community Energy and Greenhouse Gas Inventory

That, on the recommendation of the Director, Environment, Fleet and Solid Waste, the 2016 Community Energy and Greenhouse Gas Inventory report BE RECEIVED for information.  (2017-E17)

Motion Passed

YEAS: M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (5)

13.

Contract Award T17-102 - Intersection AODA Upgrades - Irregular Result

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Contract Award for Intersection AODA Upgrades:

a)         the bid submitted by ERTH (Holding) Incorporated in the amount of $428,266.00, excluding H.S.T., BE APPROVED in accordance with Section 8.10 (b) of the City of London’s Procurement of Goods and Services Policy;

b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated August 29, 2017 as Appendix 'A';

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract for the material to be supplied and the work to be done relating to this project (Tender 17-102); and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2017-F18)

Motion Passed

YEAS: M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (5)

III.

SCHEDULED ITEMS

14.

One River Environmental Assessment Update: Technical Memorandum Stage One Work Plan and Community Consultation Plan

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the One River Environmental Assessment Update:

a)            the One River Environmental Assessment Technical Memorandum: Stage 1 Work Plan appended to the staff report dated August 29, 2017 BE RECEIVED;

b)            the One River Environmental Assessment Community Consultation Plan appended to the staff report dated August 29, 2017 BE RECEIVED; and,

c)            the attached presentation from the Acting Division Manager, Stormwater Engineering, with respect to the One River Environmental Assessment Update, BE RECEIVED.  (2017-E21)

Motion Passed

YEAS: M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (5)

IV.

ITEMS FOR DIRECTION

None.

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

15.

Deferred Matters List

That the Civic Works Committee Deferred Matters List, as at August 22, 2017, BE RECEIVED.

Motion Passed

YEAS: M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (5)

16.

(ADDED) - STAFF REPORT - Contract Award T17-100 - Wonderland Road South Two-Lane Upgrade Advanced Widening at Highway 402 - Irregular Result

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Contract Award for the Wonderland Road South Two-Lane Upgrade - Advanced Widening at Highway 402:

a)         the bid submitted by Armstrong Paving and Material Group Limited in the amount of $293,152.65, excluding H.S.T., BE APPROVED in accordance with Section 8.10 (b) of the City of London’s Procurement of Goods and Services Policy;

b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated August 29, 2017 as Appendix 'A';

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract for the material to be supplied and the work to be done relating to this project (Tender 17-100); and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2017-F18)

Motion Passed

YEAS: M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (5)

17.

(ADDED) ENQUIRY – Councillor M. van Holst – Traffic Calming

That it BE NOTED that Councillor M. van Holst enquired about the effectiveness of bollards as a traffic calming measure.  The Director of Roads and Transportation advised that there is no statistical data, but based upon experience this measure is considered an industry best practice in terms of a “light weight” traffic calming measure.  The Director of Roads and Transportation further advised that staff will be reporting back on new methods for addressing speeding traffic.

VI.

ADJOURNMENT

The meeting adjourned at 5:40 PM.