Council

MINUTES

28TH MEETING

November 28, 2017

The Council meets in Regular Session in the Council Chambers this day at 4:00 PM.

PRESENT:  Mayor M. Brown and Councillors M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, T. Park and J. Zaifman and C. Saunders (City Clerk).

ALSO PRESENT: M. Hayward, A.L. Barbon, B. Card, S. Datars Bere, C. Dawidenko, J. Farmer Bosma, A. Hagan, G. Kotsifas, L. Livingstone, J. Logan, S. Miller, D. O’Brien, A. Patis, D. Popadic, M. Ribera, L. Rowe, K. Scherr, S. Stafford, B. Warner, B. Westlake-Power and J. Yanchula.

At the beginning of the Meeting all Members are present, except Councillors J. Helmer and T. Park.

I

DISCLOSURES OF PECUNIARY INTEREST

Councillor J. Zaifman discloses a pecuniary interest in clause 12 of the of the 22nd Report of the Planning and Environment Committee, having to do with the planning applications related to the lands located at 1635, 1663 and 1685 Commissioners Road East and 2624 and 2652 Jackson Road, by indicating that his family has interest in the lands.

II

RECOGNITIONS

III

REVIEW OF CONFIDENTIAL MATTERS TO BE CONSIDERED IN PUBLIC

IV

COUNCIL, IN CLOSED SESSION

Motion made by Councillor A. Hopkins and seconded by Councillor V. Ridley to Approve that Council rise and go into Council, In Closed Session, for the purpose of considering the following matters:

a)

A matter pertaining to instructions and directions to officers and employees of the Corporation pertaining to a lease of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed lease of land; commercial and financial information supplied in confidence pertaining to the proposed acquisition the disclosure of which could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed lease that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed lease whose disclosure could reasonably be expected to prejudice the economic interests of the Corporation or its competitive position; information concerning the proposed lease whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed lease of land. (C1/31/CSC)

b)

A matter pertaining to litigation with respect to the partial expropriation of property located at 1600-1622, 1634, 1648, and 1656  Hyde Park Road, including matters before administrative tribunals, affecting the municipality or local board, OMB file No. LC 150013; advice that is subject to solicitor-client privilege, including communications necessary for that purpose, in connection with the expropriation of property located at 1600-1622, 1634, 1648, and 1656 Hyde Park Road; and directions and instructions to officers and employees or agents of the municipality regarding settlement negotiations and conduct of litigation in connection with the expropriation of a property located at 1600-1622, 1634, 1648, and 1656 Hyde Park Road. (C2/31/CSC)

c)

A matter pertaining to personal matters, including information regarding identifiable individuals, with respect to employment-related matters, advice or recommendations of officers and employees of the Corporation, including communications necessary for that purpose and for the purpose of providing instructions and directions to officers and employees of the Corporation; and advice subject to solicitor-client privilege, including communications necessary for that purpose. (C3/31/CSC)

d)

A personal matter pertaining to identifiable individuals, including municipal employees, with respect to the 2018 Mayor's New Year's Honour List.(C1/22/PEC)

e)

A personal matter pertaining to identifiable individuals, including municipal employees, with respect to the 2018 Mayor's New Year's Honour List.(C2/22/PEC)

V

CONFIRMATION AND SIGNING OF THE MINUTES OF THE TWENTY-SEVENTH MEETING HELD ON NOVEMBER 14, 2017

Motion made by Councillor J. Helmer and seconded by Councillor B. Armstrong to Approve the Minutes of the Twenty-Seventh meeting held on November 14, 2017.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, T. Park, J. Zaifman (15)

VI

COMMUNICATIONS AND PETITIONS

VII

MOTIONS OF WHICH NOTICE IS GIVEN

VIII

REPORTS

30th Report of the Corporate Services Committee

Motion made by Councillor P. Hubert to Approve clauses 1 and 2.

1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Meeting with the Local Members of Parliament

That the attached presentation by the City Manager BE RECEIVED, and the City of London’s appreciation BE EXTENDED to the local Members of Parliament for the opportunity to discuss how the City of London can continue to collaborate with local Members of Parliament on behalf of our community.

31st Report of the Corporate Services Committee

Motion made by Councillor P. Hubert to Approve clauses 1 to 12, excluding clause 4.

1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

City of London Days at the Budweiser Gardens - Parkinson Society Southwestern Ontario

That, on the recommendation of the City Clerk, notwithstanding Council Policy – City of London Days at the Budweiser Gardens, which restricts a group from having more than two event days over a five year consecutive period, the request from the Parkinson Society Southwestern Ontario to host a Charity Lunch Event featuring local restaurants on June 25, 2018 BE APPROVED as a City of London Day at the Budweiser Gardens; it being noted that only one other request has been approved to date for 2018.

3.

Data Collection for New Employees

That, on the recommendation of the Managing Director, Corporate Services and Chief Human Resources Officer, the following actions be taken with respect to demographic information for new hires at the City of London:

a)         pursuant to section 13.6 of the Council Procedure By-law, the actions of the Municipal Council taken at its meeting of May 16, 2017 related to the adoption of clause 4b) of the 18th Report of the Corporate Services Committee, concerning a process for the collection of demographic information for new hires at the City of London, BE RECONSIDERED; and,

b)         subject to the approval of a), above, the Civic Administration BE DIRECTED to report back to the Corporate Services Committee, every six months commencing February 2017, with demographic information for new hires at the City of London; it being noted that based upon consultation with the external vendor, who is responsible for capturing the new hire demographic data, quarterly reporting of new hire demographics would not provide sufficient data for reporting given the low number of participants and the need to ensure anonymity.

5.

Request for Write-Off of Miscellaneous Accounts Receivable

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the Civic Administration BE AUTHORIZED to write-off the outstanding Accounts Receivable, appended to the staff report dated November 21, 2017 as Appendix “A”, in accordance with Council Policy, being the Accounts Receivable and Collections Policy.

6.

Request for Write-Off of Provincial Offences Act (POA) Accounts Receivable

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the Civic Administration BE AUTHORIZED to write-off the outstanding Provincial Offences Act (POA) Accounts Receivable, appended to the staff report dated November 21, 2017 as Appendix “B”, in accordance with the Ministry of the Attorney General (MAG) Write-Off Directive and Council Policy, being the Accounts Receivable and Collections Policy.

7.

Licence Agreement Renewal - Management of Elsie Perrin Williams Estate (Relates to Bill No.665)

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, on the advice of the Manager of Realty Services, the proposed by-law appended to the staff report dated November 21, 2017 as Appendix “B” BE INTRODUCED at the Municipal Council meeting to be held on November 28, 2017 to authorize and approve a Licence Agreement between the City and the Heritage London Foundation (HLF) for the management of the Elsie Perrin Williams Estate located at 101-137 Windermere Road, and to authorize the Mayor and the City Clerk to execute the Agreement.

8.

Licence Agreement Renewal - Management of Grosvenor Lodge - 1017 Western Road (Relates to Bill No.666)

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, on the advice of the Manager of Realty Services, the proposed by-law appended to the staff report dated November 21, 2017 as Appendix “B” BE INTRODUCED at the Municipal Council meeting to be held on November 28, 2017 to authorize and approve a Licence Agreement between the City and the Heritage London Foundation (HLF) for the management of Grosvenor Lodge located at 1017 Western Road, and to authorize the Mayor and the City Clerk to execute the Agreement.

9.

Consideration of Appointment to the Accessibility Advisory Committee

That the following individuals BE APPOINTED to the Accessibility Advisory Committee (ACCAC) as Voting Members, for the term ending February 28, 2019:

Natalie Judges -  Persons with a Disability

Penny Moore - Persons with a Disability;

it being noted that the Corporate Services Committee deferred consideration of appointments of Members-at-Large to the ACCAC until its next meeting;

it being further noted that the appointments of N. Judges and P. Moore were made in accordance with the attached ranked ballot.

10.

Consideration of Appointment to the Trees and Forests Advisory Committee

That the following BE APPOINTED to the Trees and Forests Advisory Committee as Voting Members, for the term ending February 28, 2019:

Marg Szabo - Member-at-Large

Kailtin Richardson – Active Community Planting Group

11.

Consideration of Appointment to the Diversity, Inclusion and Anti-Oppression Advisory Committee

That the following BE APPOINTED to the Diversity, Inclusion and Anti-Oppression Advisory Committee as Voting Members-at-Large, for the term ending February 28, 2019:

Mphatso Mlotha

Marilynn Prefontaine

Shobhita Sharma

it being noted that the above individuals were appointed in accordance with the attached ranked ballot.

12.

Confirmation of Appointment to the Town and Gown Committee

That Deputy Chief Jack Burt BE APPOINTED to the Town and Gown Committee as a Non-Voting Representative of the City of London Fire Services, for the term ending February 28, 2019.

4.

Vacant Unit Rebate and Vacant/Excess Land Subclass Tax Reduction

That the following actions be taken with respect to vacant unit tax rebates and vacant/excess land subclass reductions in the commercial and industrial property classes:

a)         the Managing Director, Corporate Services and City Treasurer/Chief Financial Officer BE DIRECTED to change the vacancy rebate program in accordance with Option 1, as detailed in the staff report dated November 21, 2017;

b)         the City Clerk BE DIRECTED to send the resolution adopted by Municipal Council to the Minister of Finance with the request that the Minister issue the necessary regulations to put into effect the Option approved in a), above;

c)         NO ACTION BE TAKEN with respect to  the vacant/excess land subclass reductions until a later date when it is clear as to what decisions are being made in other municipalities in Ontario with respect to this issue;

d)         the communications from the London Chamber of Commerce, Old East Village BIA, Downtown London, Argyle BIA and the Architectural Conservancy Ontario - London Region Branch BE RECEIVED; and

e)         the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer BE DIRECTED to report back on options for utilizing the savings from phasing out the Rebate Program.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, J. Morgan, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, T. Park, J. Zaifman (13)

NAYS: P. Squire, P. Hubert (2)

17th Report of the Civic Works Committee

Motion made by Councillor M. van Holst to Approve clauses 1 to 19, excluding clauses 15 and 17.

1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Parking Ticket Online Payment Module (TOPS)

That, on the recommendation of the Managing Director, Development and Compliance Services and Chief Building Official, the following actions be taken with respect  to the acquisition of a replacement parking ticket online payment module:

a)         the amendment to the existing contract with Gtechna, a Division of ACCEO Solutions Inc., 7075 Place Robert Joncas Suite M101, St-Laurent, QC Canada H4M 2Z2, for implementing a parking Ticket Online Payment System (TOPS) for the City of London at no cost to the City of London, BE ACCEPTED;

b)         the Managing Director, Development and Compliance Services BE AUTHORIZED to undertake all administrative acts necessary in connection with this contract amendment in accordance with the Procurement of Goods and Services Policy Section 20.3(e); and,

c)         approvals hereby given BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order relating to the subject matter of this approval. (2017-T02)

3.

Amendments to the Traffic and Parking By-law (Relates to Bill No. 671)

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law, as appended to the staff report dated November 21, 2017, BE INTRODUCED at the Municipal Council meeting to be held on November 28, 2017 for the purpose of amending the Traffic and Parking By-law (PS-113). (2017-T08)

4.

Downtown Infrastructure Construction Project Coordination

That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the staff report dated November 21, 2017, with respect to the Downtown infrastructure construction project coordination, BE RECEIVED for information. (2017-D19)

5.

Hydro One Grant For Tree Planting

That the following actions be taken with respect to the Hydro One grant for tree planting:

a)         the Managing Director, Environmental and Engineering Services and City Engineer BE DIRECTED to investigate and report back on possible options to address the noise impacts being experienced by homes abutting Highbury Avenue resulting from the recent removal of trees by Hydro One, including the costs for implementing such options; it being noted that the Civic Administration would, as part of the investigation, review the City’s policy on local improvements, as it related to noise attenuation barriers, as well as past projects; and,

b)         the staff report dated November 21, 2017, from the Managing Director, Environmental and Engineering Services and City Engineer, as well as the communication from Councillor J. Zaifman, with respect to this matter, BE RECEIVED. (2017-E04)

6.

Commissioners Road West Realignment Environmental Assessment Update

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the staff report, dated November 21, 2017, providing an update on the Commissioners Road West Realignment Environmental Assessment, BE RECEIVED for information in conjunction with the second Public Information Centre. (2017-T04)

7.

Pollution Prevention and Control Plan Update

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the staff report dated November 21, 2017, providing an update on the Pollution Prevention and Control Plan, BE RECEIVED for information. (2017-E05)

8.

Leak Logger Network for the Water Distribution System

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of a contract for the leak logger network for the water distribution system project:

a)         the proposal submitted by Gutermann Leak Detection, in the amount of $330,440.00 (excluding H.S.T.) to supply, install, and commission a leak logger fixed network system in the Downtown core BE ACCEPTED in accordance with section 12.2(b) of The Corporation of the City of London’s Procurement of Goods and Services Policy;

b)         the financing for this project BE APPROVED from the current available budget as set out in the Sources of Financing Report appended to the staff report dated November 21, 2017;

c)         the Managing Director, Environmental and Engineering Services and City Engineer BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the work to be done relating to this project; and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2017-F18)

9.

Phase 1 Implementation of Cityworks CMMS Solution for Water Sanitary and Stormwater Infrastructure - Service Agreement (Relates to Bill No.s 663,664)

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the City of London entering into a Service Agreement and a Licence and Maintenance Agreement for the Computerized Maintenance Management System (CMMS) – Cityworks, with Esri Canada Limited and Azteca Systems LLC, respectively:

a)         the attached revised proposed by-law BE INTRODUCED at the Municipal Council meeting to be held on November 28, 2017 to:

i)          authorize and approve a Service Agreement between The Corporation of the City of London and Esri Canada Limited for Phase 1 Implementation of Cityworks CMMS Solution for Water, Sanitary and Stormwater Infrastructure (Schedule ‘A’ to the by-law); and,

ii)         authorize the Mayor and the City Clerk to execute the above-noted Service Agreement;

b)         the proposed by-law, as appended to the staff report dated November 21, 2017, BE INTRODUCED at the Municipal Council meeting to be held on November 28, 2017 to:

i)          authorize and approve a License and Maintenance Agreement between The Corporation of the City of London and Azteca Systems LLC for Cityworks (Schedule ‘A’ to the by-law); and,

ii)         authorize the Mayor and the City Clerk to execute the above-noted License and Maintenance Agreement. (2017-L04A)

10.

Wastewater System Improvements Summary

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the staff report dated November 21, 2017, with respect to an update on current and historical untreated sewage discharge and past wastewater system improvements and future budgeted works, BE RECEIVED for information. (2017-E07)

11.

Supply and Installation of an Inductively Coupled Plasma Optical Emission Spectrophotometer

That, on the recommendation of the Managing Director of Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the supply and installation of an inductively coupled plasma optical emission spectrophotometer:

a)         Agilient Technologies Canada Incorporated BE AWARDED the supply, installation and two-year maintenance contract for an inductively coupled plasma optical emission spectrophotometer at a total price of $118,636.45 plus taxes; it being noted that the Agilent Technologies Canada Incorporated proposal meets the City’s requirements and is in compliance with the Procurement of Goods and Services Policy;

b)         the Managing Director, Environmental and Engineering Services and City Engineer BE AUTHORIZED to undertake all administrative acts which are necessary in connection with this matter;

c)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order relating to the subject matter of this approval; and,

d)         the financing for the purchase BE APPROVED as set out in the Source of Financing Report appended to the staff report dated November 21, 2017. (2017-F18)

12.

Amendment to the Waste Discharge By-law WM-16 (Relates to Bill No. 676)

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law, as appended to the staff report dated November 21, 2017, BE INTRODUCED at the Municipal Council meeting to be held on November 28, 2017 to amend By-law WM-16 entitled “A by-law to provide for the regulation of the discharge of wastes into the public sewage works and of hauled liquid waste. (2017-E07)

13.

9th Report of the Transportation Advisory Committee

That the 9th Report of the Transportation Advisory Committee, from its meeting held on October 31, 2017, BE RECEIVED.

14.

8th Report of the Rapid Transit Implementation Working Group

That the 8th Report of the Rapid Transit Implementation Working Group, from its meeting held on November 9, 2017, BE RECEIVED.

16.

Notification of Maintenance Activities

That the Civic Administration BE DIRECTED to amend the “Public Notification Policy for Construction Projects” to provide for a notification process that would ensure that property owners would be given at least one week’s written notice of the City of London’s intent to undertake maintenance activities on the City boulevard adjacent to their property; it being noted that a communication from Councillor V. Ridley was received with respect to this matter. (2017-A09)

18.

10th Report of the Cycling Advisory Committee

That the following actions be taken with respect to the 10th Report of the Cycling Advisory Committee, from its meeting held on October 18, 2017:

a)         that support in the amount of $500.00 from the 2017 Cycling Advisory Committee (CAC) budget, for the Advisory Committee on the Environment (ACE) Resilient Cities Conference, BE APPROVED; it being noted that the communication dated September 14, 2017 from S. Ratz, Chair of the ACE, was received; and,

b)         clauses 1 to 3 and 5 to 10, BE RECEIVED.

19.

Deferred Matters List

That the Deferred Matters List for the Civic Works Committee, as at October 30, 2017, BE RECEIVED.

15.

Safer School Zones Act

That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the Civic Administration BE AUTHORIZED to participate in the Ontario Traffic Council’s Automated Speed Enforcement Working Group for the purposes of developing and issuing a request for proposals; it being noted that implementation of automated speed enforcement would be subject to Council’s approval; it being also noted that the Civic Works Committee received the attached presentation from the Director of Roads and Transportation with respect to this matter. (2017-T08)

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, T. Park, J. Zaifman (15)

17.

Water Restrictions

That the communication from Councillor M. van Holst, with respect to water conservation and watering restrictions, BE RECEIVED.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, T. Park, J. Zaifman (15)

22nd Report of the Planning and Environment Committee

Motion made by Councillor T. Park to Approve clauses 1 to 20, excluding clauses 12 and 17.

1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed

2.

10th Report of the Advisory Committee on the Environment

That the 10th and 11th Reports of the Advisory Committee on the Environment (ACE) from its meetings held on November 1 and November 14, 2017 BE RECEIVED.

3.

2015 State of the Downtown Report

That the staff report dated November 20, 2017, entitled "2015 State of the Downtown Report", BE RECEIVED for information.   (2017-D32)

4.

Property located at 1880 Phillbrook Drive (H-8824)

That consideration of the application by Adelaide and Phillbrook Centre Inc., relating to the property located at 1880 Phillbrook Drive BE POSTPONED to a future Planning and Environment Committee meeting.  (2017-D09)

5.

Property located at 8076 Longwoods Road - OMB Appeal Report (Z-8735)

That, on the recommendation of the Managing Director, Planning and City Planner, in response to the letter of appeal to the Ontario Municipal Board, received August 23, 2017, submitted by Jacqueline Caranci, relating to Zoning By-law Amendment Z-8735 concerning 8076 Longwoods Road, the Ontario Municipal Board BE ADVISED that the Municipal Council has reviewed its decision relating to this matter and sees no reason to alter it.   (2017-L01)

6.

Property located at 1156 Dundas Street - Property Tax Assistance By-law (Relates to Bill No. 669)

That, on the recommendation of the Managing Director, Planning and City Planner, with respect to the application made under the Community Improvement Plan for Brownfield Incentives by McCormick Villages Inc. (“McCormick”), relating to the property located at 1156 Dundas Street, the proposed by-law appended to the staff report dated November 20, 2017 BE INTRODUCED at the Municipal Council meeting to be held on November 28, 2017 to cancel a portion of the Municipal and Education property taxes.  (2017-F22A)

7.

Foxwood Subdivision (39T-11503)

That, on the recommendation of the Manager, Development Planning, the following actions be taken with respect to entering into a Subdivision Agreement between The Corporation of the City of London and Foxwood Developments (London) Inc., for the subdivision of land over Part of Lots 24 and 25, Concession 5, (Geographic Township of London), City of London, County of Middlesex, situated on the east side of Hyde Park Road, all north of Dyer Drive, north of Fanshawe Park Road West:

a)         the Special Provisions, to be contained in a Subdivision Agreement between The Corporation of the City of London and Foxwood Developments (London) Inc., for the Foxwood Subdivision, Phase 2 (39T-11503) appended to the staff report dated November 20, 2017 as Schedule “A”,  BE APPROVED;

b)         the applicant BE ADVISED that Development Finance has summarized the claims and revenues appended to the staff report dated November 20, 2017 as Schedule “B”,

c)         the financing for this project BE APPROVED as set out in the Source of Financing Report appended to the staff report dated November 20, 2017 as Schedule “C”; and,

d)         the Mayor and the City Clerk BE AUTHORIZED to execute this Agreement, any amending agreements and all documents required to fulfill its conditions.   (2017-D12)

8.

West 5 Subdivision Phase 2 - Stage 1 (39T-14503)

That, on the recommendation of the Manager, Development Planning, the following actions be taken with respect to entering into a Subdivision Agreement between The Corporation of the City of London and Sifton Properties Limited, for the subdivision of land over Part of Lots 50 and 51, Concession B, (Geographic Township of Westminster), City of London, County of Middlesex, situated on the north side of Oxford Street West, east of Westdel Bourne, all south of Shore Road, municipally known as 1080 Westdel Bourne:

a)         the Special Provisions, to be contained in a Subdivision Agreement between The Corporation of the City of London and Sifton Properties Limited for the West 5 Subdivision, Phase 2, Stage 1 (39T-14503) appended to the staff report dated November 20, 2017 as Schedule “A”,  BE APPROVED;

b)         the applicant BE ADVISED that Development Finance has summarized the claims and revenues appended to the staff report dated November 20, 2017 as Schedule “B”,

c)         the financing for this project BE APPROVED as set out in the Source of Financing Report appended to the staff report dated November 20, 2017 as Schedule “C”; and ,

d)         the Mayor and the City Clerk BE AUTHORIZED to execute this Agreement, any amending agreements and all documents required to fulfill its conditions.   (2017-D12)

9.

Property located at 255 South Carriage Road Phase 2 (H-8791)

That, on the recommendation of the Senior Planner, Development Services, based on the application of Kenmore Homes (London) Inc., relating to the property located at 255 South Carriage Road, the proposed by-law appended to the staff report dated November 20, 2017 BE INTRODUCED at the Municipal Council meeting to be held on November 28, 2017 to amend Zoning By-law No. Z.-1, (in conformity with the Official Plan), to change the zoning of the subject property FROM a Holding Residential R1 Special Provision (h-100*R1-3 (4)) Zone, a Holding Neighbourhood Facility/Residential R1 Special Provision (h-100*NF1/R1-3 (4)) Zone, a Holding Residential R1 Special Provision (h-100*R1-3 (8)) Zone, a Holding Residential R1 Special Provision (h-100*R1-13 (6)) Zone, a Holding Residential R1 Special Provision (h-100*R1-3 (4)) Zone, a Holding Residential R1 Special Provision (h*h-100*R1-13 (8)) Zone, a Holding Residential R1 Special Provision (h*h-100*R1-3 (4)) Zone, Holding Residential R1 Special Provision (h*h-100*R1-3 (8)) Zone, a Holding Residential R4 Special Provision (h*h-100*R4-4 (1)) Zone and a Holding Residential R4 (h*h-100*R4-4) Zone TO a Residential R1 Special Provision (R1-3 (4)) Zone, a Neighbourhood Facility/Residential R1 Special Provision (NF1/R1-3 (4)) Zone, a Residential R1 Special Provision (R1-3 (8)) Zone, a Holding Residential R1 Special Provision (R1-13 (6)) Zone, a Residential R1 Special Provision (R1-3 (4)) Zone, a Residential R1 Special Provision (R1-13 (8)) Zone, a Residential R4 Special Provision (R4-4 (1)) Zone and a Residential R4 (R4-4) Zone to remove the h. and h-100 holding provisions.   (2017-D09)

10.

Property located at 275 Callaway Road (H-8820) (Relates to Bill No.678)

That, on the recommendation of the Senior Planner, Development Services, based on the application of Richmond Village (London) Inc., relating to the property located at 275 Callaway Road, the proposed by-law appended to the staff report dated November 20, 2017, BE INTRODUCED at the Municipal Council meeting to be held on November 28, 2017 to amend Zoning By-law No. Z.-1, (in conformity with the Official Plan), to change the zoning of the subject property FROM a Holding Residential R6 Special Provision/ Residential R7 Special Provision (h-100*R6-5 (26)/R7 (10)) Zone TO a Residential R6 Special Provision/ Residential R7 Special Provision (R6-5 (26)/R7 (10)) Zone to remove the h-100 holding provision.  (2017-D09)

11.

Highland Ridge Sanitary Trunk Sewer Post Construction Restoration Works and Monitoring

That, the staff report dated November 20, 2017, entitled "Highland Ridge Sanitary Trunk Sewer Post Construction Restoration Works and Monitoring plan, BE RECEIVED for information.

13.

Building Division Monthly Report for September 2017

That the Building Division Monthly Report for the month of September, 2017 BE RECEIVED. 

14.

13th and 14th Reports of the London Advisory Committee on Heritage

That, the following actions be taken with respect to the 13th and 14th Reports of the London Advisory Committee on Heritage from its meetings held on November 8 and November 16, 2017, respectively:

a)            on the recommendation of the Managing Director, Planning and City Planner, with the advice of the Heritage Planner, the following actions be taken with respect to a request for the demolition of the heritage listed property located at 491 Base Line Road East:

i)              the property located at 491 Base Line Road East BE REMOVED from the Inventory of Heritage Resources (the register);

ii)             the Managing Director, Development and Compliance Services and Chief Building Official BE ADVISED that Municipal Council consents to the requested demolition of the above-noted property; and,

iii)            the property owner BE REQUESTED to salvage the decorative wood paneled front door alcove and surround;

it being noted that the London Advisory Committee on Heritage (LACH) received the presentation appended to the 13th Report of the LACH from L. Dent, Heritage Planner and verbal delegations from T. Dingman, Consultant and R. Mostafa and S. Ameen, the property owners with respect to this matter;

b)         the City Clerk BE REQUESTED to amend the London Advisory Committee on Heritage Terms of Reference to remove the Agricultural Advisory Committee voting representative from the membership; it being noted that the Municipal Council resolution from the meeting held on October 17, 2017 with respect to the 3rd Report of the Agricultural Advisory Committee and its related request, was received;

c)         the following actions be taken with respect to the Notice of Application, dated October 30, 2017, from N. Pasato, Senior Planner, with respect to the application by MHBC Planning related to the properties located at 3700 Colonel Talbot Road and 3645 Bostwick Road:

i)          it BE NOTED that the property located at 3700 Colonel Talbot Road is currently listed in the Inventory of Heritage Resources (the register); and,

ii)         all future Notices with respect to this property BE REFERRED to the Stewardship Sub-Committee for consideration;

d)         the Managing Director, Planning and City Planner and the Managing Director, Development and Compliance Services and Chief Building Official BE REQUESTED to provide a response with respect to the feasibility of requiring an approved Building Permit as a pre-condition for the approval of a request for demolition of a heritage designated property; it being noted that the London Advisory Committee on Heritage received a communication dated October 12, 2017 from S. Adamsson with respect to this matter;

e)       clauses 1, 2, 4, 7, 9 and 10 of the 13th Report of the London Advisory Committee on Heritage BE RECEIVED;

f)       the Municipal Council and the Civic Administration BE ADVISED of the following with respect to the staff report dated November 16, 2017, from the Director, Roads and Transportation, related to the Wharncliffe Road South Environmental Assessment and the property located at 100 Stanley Street:

i)              the London Advisory Committee on Heritage (LACH) supports the property at 100 Stanley Street remaining in-situ; it being noted that the LACH appreciates the preliminary recommendation, as outlined in the above-noted staff report which includes the Heritage Impact Statement, to relocate the house but this is not the preferred option for the LACH; and,

ii)         the LACH has serious concerns about the impact of the proposed road widening on the property located at 100 Stanley Street;

it being noted that the LACH received a presentation appended to the 14th Report of the LACH from G. Thompson, WSP Group and R. Unterman, Unterman McPhail Associates and heard a verbal delegation from N. Finlayson, the property owner; and,

g)    clause 1 of the 14th Report of the London Advisory Committee on Heritage BE RECEIVED.

15.

Property located at 491 Base Line Road East - Request for Demolition of Heritage Listed Property

That, on the recommendation of the Managing Director, Planning and City Planner, with the advice of the Heritage Planner, relating to the request for the demolition of a heritage listed property located at 491 Base Line Road East, the following actions be taken:

a)         491 Base Line Road East BE REMOVED from the Inventory of Heritage Resources (the Register);

b)         the Chief Building Official BE ADVISED that Municipal Council consents to the requested demolition on this property; and,

c)         the property owner BE REQUESTED to salvage the decorative wood panelled front door alcove and surround;

it being pointed out that at the public participation meeting associated with this matter, the individual indicated on the attached public participation meeting record made an oral submission regarding these matters;

it being further noted that the Planning and Environment Committee reviewed and received a communication dated November 3, 2017, from K. Denkers, 495 Base Line Road East, with respect to this matter.   (2017-R01)

16.

Property located at 447 Old Wonderland Road (555 Teeple Terrace) (SPA17-031)

That on the recommendation of the Manager, Development Planning, the following actions be taken with respect to the site plan control approval application relating to the property located at 447 Old Wonderland Road (proposed address 555 Teeple Terrace):

a)         the Approval Authority BE ADVISED that the following issues were raised at the public participation meeting with respect to the application for Site Plan Approval to permit the construction of a two storey medical office at the north east corner of Wonderland Road South and Teeple Terrace:

i)          the loss of the trees approximately four years ago caused a significant loss of privacy and has scarred the community;

ii)         the loss of privacy, as the condominiums will be located in close proximity to the proposed building;

iii)         the light standard that is shown on the photometric plan is on the lot line and should be moved to the island in the parking lot, or further west on the property;

iv)     the grading where the hill is located, on city property, needs to have a noise attenuation barrier or be regraded;

v)       the tree in the northeast corner of the property is large and should be retained; noting that it is not shown on any of the plans;

vi)        the buffer zone should be increased to six metres;

vii)       the proposed location for the storage of the snow will have a negative impact on the vegetation, drainage, will cause erosion and will result in the loss of parking spaces;

viii)     the number of parking spaces has been reduced from ninety-seven to eighty-five without an explanation;

ix)    traffic concerns related to trucks stopping along Teeple Terrace to unload supplies, as there is no provision for the trucks to enter the property;

x)        the lack of a provision for garbage storage as it has not been determined who will be picking up the garbage and depending on where the garbage is stored, the amount of odour that it will generate and affect neighbouring properties;

xi)        the design of the building is not in keeping with the character of the neighbourhood;

xii)      an eight foot property fence for increased privacy;

xiii)       a sound attenuation barrier to decrease the noise from the top of the proposed building from air conditioning, heating, etc.;

xiv)     frosted windows across the back of the building to ensure privacy;

xv)      the rear-lighting should be turned off or down at the back of the building at night;

xvi)   any lighted signage be placed on the Wonderland Road South side of the             building; and,

xvii)    enhanced tree planting along the eastern boundary of the property between the parking lot and 525 Teeple Terrace be included in the plan; and,

b)         the Approval Authority BE ADVISED that the Municipal Council concurred in the concerns outlined by the public as noted in part a) above, and that the Municipal Council supports the Site Plan application subject to material measures addressing the concerns be undertaken;

it being pointed out that at the public participation meeting associated with this matter, the individuals indicated on the attached public participation meeting record made oral submissions regarding these matters.  (2017-D11)

18.

Tree Protection By-law - Implementation Review (C.P. 1515-228)

That, the staff report dated November 20, 2017, entitled "The City of London Tree Protection By-Law C.P.-1515-228 Implementation Review" BE RECEIVED for information.   (2017-E04)

19.

Atlantis Realty Services

That delegation status BE GRANTED to M. Zucchet, Vice President, Property Management, Atlantis.

20.

4th Report of the Agricultural Advisory Committee

That the following actions be taken with respect to the 4th Report of the Agricultural Advisory Committee from its meeting held on November 15, 2017:

a)         the following actions be taken with respect to the Notice of Application dated July 5, 2017, from J. Adema, Planner II, with respect to an application by 2533430 Ontario Inc. related to the property located at 6188 Colonel Talbot Road:

i)          Municipal Council and the Managing Director, Planning and City Planner BE ADVISED that the Agricultural Advisory Committee (AAC) supports the application by 2533430 Ontario Inc. regarding a hydroponic mushroom farm on the property located at 6188 Colonel Talbot Road; and,

ii)         the Municipal Council and Civic Administration BE ENCOURAGED to explore new, innovative agricultural businesses and opportunities in the City of London and to find solutions for the growth of these enterprises;

b)         support in the amount of $500.00 from the 2017 Agricultural Advisory Committee (AAC) budget for the Advisory Committee on the Environment Resilient Cities Conference BE APPROVED; it being noted that the AAC has sufficient funds in its 2017 Budget allotment for this expense; and,

c)         clauses 1 to 4 and 7, BE RECEIVED.

12.

Properties located at 1635 Commissioners Road East and 2624 Jackson Road -  Application by The Corporation of The City of London re properties located at 1663, 1685 Commissioners Road East and 2652 Jackson Road - (39T-06507/OZ-7176/O-7178) (Relates to Bill No.s 667, 668 and 679)

That, on the recommendation of the Senior Planner, Development Services, the following actions be taken with respect to the application of 748094 Ontario Ltd. and 2624 Jackson Road Inc., for the lands located at 1635 Commissioners Road East and 2624 Jackson Road and the application by the City of London, relating to Official Plan Amendments for 1663 Commissioners Road East, 1685 Commissioners Road East and 2652 Jackson Road:

a)            the staff report dated November 20, 2017, entitled “Application by: 748094 Ontario Ltd. & 2624 Jackson Road Inc., for Approval Of Draft Plan Of Subdivision, Official Plan And Zoning By-Law Amendments, 1635 Commissioners Road East And 2624 Jackson Road and Application by: City of London, Official Plan Amendment, 1663 & 1685 Commissioners Road East and 2652 Jackson Road”, BE RECEIVED; it being noted that this report summarizes the results of further discussions undertaken with the applicant as to how the proposed subdivision design could potentially be modified to improve the views onto natural heritage areas, consistent with Chapter Two, Physical Context, of the Placemaking Guidelines and Policy 204 of the London Plan;

b)            pursuant to Section 34(17) of the Planning Act, as determined by the Municipal Council, no further notice BE GIVEN in respect of the proposed by-law noted in clause h) below for the following reasons:

i)              the revisions to the proposed by-law are minor in nature; and,

ii)             it continues to implement a subdivision design that is generally consistent with the proposed Draft Plan of Subdivision and Zoning By-law Amendment circulated with the Notices of Application and Public Meeting;

c)            the Approval Authority BE ADVISED that no issues were raised at the public meeting held on September 25, 2017, with respect to the application for Draft Plan of Subdivision by 748094 Ontario Ltd. and 2624 Jackson Road Inc., relating to lands located at 1635 Commissioners Road East and 2624 Jackson Road;

d)            the Approval Authority BE ADVISED that Municipal Council supports issuing Draft Approval of the proposed plan of subdivision as submitted by 748094 Ontario Ltd. and 2624 Jackson Road Inc., prepared by Stantec Consulting Ltd. and certified by Terry P. Dietz O.L.S. (Project No. 1614-03884 Drawing No.1, dated May 2, 2017), which shows thirty-nine (39) low density residential blocks, seventeen (17) medium density residential blocks, three (3) open space blocks, two (2) open space buffer blocks, six (6) park blocks, three (3) park/walkway blocks, one (1) part block, one (1) access/servicing  block, one (1) school block, one (1) stormwater management block, one (1) existing hydro corridor block, two (2) future development blocks, twelve (12) reserve blocks, and four (4) road widening blocks, SUBJECT TO minor design modifications being incorporated into the proposed plan of subdivision as outlined in the information report received in clause a) above, and the conditions contained in Appendix “D” appended to the staff report dated November 20, 2017;

e)            the proposed by-law appended to the staff report dated November 20, 2017 as Appendix “A” BE INTRODUCED at the Municipal Council meeting to be held on November 28, 2017 to amend the Official Plan for lands located at 1635 Commissioners Road East and 2624 Jackson Road to change the land use designations on Schedule ‘A’ – Land Use FROM “Urban Reserve - Community Growth” and “Environmental Review” TO “Low Density Residential”, “Multi-family, Medium Density Residential”, and “Open Space”; and to amend Schedule ‘C’ – Transportation Corridors to add “Secondary Collectors”;

f)             the proposed by-law appended to the staff report dated November 20, 2017 as Appendix “B” BE INTRODUCED at the Municipal Council meeting to be held on November 28, 2017 to amend the Official Plan for lands located at 1663 Commissioners Road East and 1685 Commissioners Road East to change the land use designation on Schedule ‘A’ – Land Use FROM “Urban Reserve - Community Growth” TO “Multi-family, Medium Density Residential”;

g)            based on the City-initiated review of the Official Plan land use designations, NO FURTHER ACTION be taken with respect to lands located at 2652 Jackson Road.  The property is adjacent a phase of the subdivision intended for future development requiring further detailed planning, and no changes to the land use designation are proposed at this time;

h)            the proposed by-law appended to the staff report dated November 20, 2017 as Appendix “C” BE INTRODUCED at the Municipal Council meeting to be held on November 28, 2017 to amend Zoning By-law No. Z.-1, (in conformity with the Official Plan, as amended in  clause e) above, to change the zoning of the subject lands FROM an Urban Reserve (UR4) Zone, an Environmental Review (ER) Zone, and an Agricultural (AG1) Zone TO:

i)              a Holding Residential R1 Special Provision (h•h-100•R1-13( )) Zone to permit single detached dwellings on lots with a minimum lot frontage of 9.0 metres and minimum lot area of 270 square metres; together with a special provision for a minimum rear yard depth of 6.0 metres;

ii)             a Holding Residential R1 (h•h-100•R1-4) Zone to permit single detached dwellings on lots with a minimum lot frontage of 12.0 metres and minimum lot area of 360 square metres;

iii)            a Holding Residential R4/R5/R6 (h•h-71•h-100•R4-6/R5-4/R6-5) Zone to permit street townhouse dwellings; townhouses and stacked townhouses up to a maximum density of 40 units per hectare and maximum height of 12 metres; and various forms of cluster housing including single detached, semi-detached, duplex, triplex, fourplex, townhouse, stacked townhouse, and apartment buildings up to a maximum density of 35 units per hectare and maximum height of 12 metres;

iv)           a Holding Residential R4/R5/R6 (h•h-54•h-71•h-100•R4-6/R5-4/R6-5) Zone to permit street townhouse dwellings; townhouses and stacked townhouses up to a maximum density of 40 units per hectare and maximum height of 12 metres; and various forms of cluster housing including single detached, semi-detached, duplex, triplex, fourplex, townhouse, stacked townhouse, and apartment buildings up to a maximum density of 35 units per hectare and maximum height of 12 metres;

v)            a holding Neighbourhood Facility / Residential R1 (h•h-100•NF/R1-4) Zone to permit such uses as elementary schools, places of worship, and day care centres; and to permit single detached dwellings on lots with a minimum lot frontage of 12.0 metres and minimum lot area of 360 square metres;

vi)           an Open Space (OS1) Zone to permit public parks, conservation lands, and  recreational buildings associated with conservation lands and public parks;

vii)          an Open Space (OS5) Zone to permit conservation lands, conservation works, passive recreation uses which include hiking trails and multi-use pathways, and managed woodlots;

viii)         an Urban Reserve Special Provision (UR4(  )) Zone to permit such uses as existing dwellings, agricultural uses, conservation lands, passive recreation uses, kennels, and private outdoor recreation clubs; together with a special provision for a minimum lot area of 7.0 hectares;

ix)         a holding Urban Reserve Special Provision (h-82•UR4(  )) Zone to permit such uses as existing dwellings, agricultural uses, conservation lands, passive recreation uses, kennels, and private outdoor recreation clubs; together with a special provision for a minimum lot area of 160 square metres and no minimum lot frontage requirement;

x)          an Agricultural Special Provision (AG1( )) Zone to permit agricultural uses, kennels, conservation lands, nursery, passive recreation uses, farm markets, and greenhouses; together with a special provision for a minimum lot area of 2.6 hectares; and,

xi)         an Agricultural Special Provision (AG1( )) Zone to permit agricultural uses, kennels, conservation lands, nursery, passive recreation uses, farm markets, and greenhouses; together with a special provision for a minimum lot area of 1.5 hectares and minimum lot frontage of 50 metres;

it being noted that the following holding provisions have also been applied:

·                    (h) - to ensure orderly development and adequate provision of municipal services, the “h” symbol shall not be deleted until the required security is provided and that the conditions of draft plan approval will ensure the execution of a subdivision agreement prior to development;

·                    (h-54) - to ensure completion of noise assessment reports and implementation of mitigation measures for development adjacent arterial roads;

·                    (h-71) ) - to encourage street oriented development the Owner shall prepare a building orientation plan to be incorporated into the approved Site Plan and Development Agreement;

·                    (h-82) – to ensure consistent lotting pattern and that any part blocks are consolidated with adjacent lands; and,

·                    (h-100) – to ensure there is adequate water service and appropriate access, a looped watermain system must be constructed and a second public access must be available;

it being noted that modifications to Map 1 – Place Types and Map 3 – Street Classifications in The London Plan reflecting the amendments as recommended in clauses c) and d) above will be undertaken by the Civic Administration and will be brought forward to the Municipal Council as part of a future comprehensive review; and,

i)       the applicant BE ADVISED that Development Finance has summarized  the estimated costs and revenues information appended to the staff report dated November 20, 2017 as Appendix "E".    (2017-D09)

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, T. Park (14)

RECUSED: J. Zaifman (1)

17.

Dundas Place Management and Dundas Field House

Motion made by Councillor M. Salih and seconded by Councillor M. van Holst to Approve that part b) of clause 17 be amended to read as follows:

b)         the attached revised Dundas Place Governance Model and the Dundas Place  Operational Model to reflect a reporting structure of the Business Manager to be though the appropriate City of London Service Area, rather than to an outside organization (Main Street London), BE ADOPTED;

Motion Failed

YEAS: M. van Holst, M. Salih, M. Cassidy, P. Squire, J. Morgan, H.L. Usher (6)

NAYS: M. Brown, B. Armstrong, J. Helmer, P. Hubert, A. Hopkins, V. Ridley, S. Turner, T. Park, J. Zaifman (9)

The motion to Approve part c) ii) of clause 17 is put.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, P. Squire, P. Hubert, A. Hopkins, S. Turner, H.L. Usher, T. Park, J. Zaifman (10)

NAYS: M. Salih, J. Helmer, M. Cassidy, J. Morgan, V. Ridley (5)

The motion to Approve the balance of clause 17 is put.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, J. Helmer, M. Cassidy, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, T. Park, J. Zaifman (12)

NAYS: M. Salih, P. Squire, J. Morgan (3)

IX

ADDED REPORTS

19th Report of the Strategic Priorities and Policy Committee

Motion made by Councillor P. Hubert to Approve clauses 1 to 8, inclusive.

1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

1st Report of the Outstanding London Ambassador Award Committee

That the 1st Report of the Outstanding London Ambassador Award Committee, from its meeting held on October 24, 2017, BE RECEIVED.

3.

Strategic Plan: Semi-Annual Progress Report and 2017 Report to the Community  (The Report to the Community will be provided at the meeting)

That, on the recommendation of the City Manager, the staff report dated November 22, 2017, including the Semi-Annual Progress Report and the 2017 Report to the Community with respect to Council’s 2015-2019 Strategic Plan, BE RECEIVED for information; it being noted that a copy of the 2017 Report to the Community is available in the City Clerk’s Office for viewing.

4.

2018 Public Participation Meeting - 2016-2019 Multi-Year Budget

That the following written submissions for the 2016-2019 Multi-Year Budget 2018 Public Participation Meeting BE RECEIVED for consideration by the Municipal Council as part of its 2018 Multi-Year Budget approval process:

a)         a communication dated November 10, 2017, from Chris Butler, 863 Waterloo Street, London; and

b)         a communication dated November 13, 2017, from Sandy Levin, Chair, Conservation Action Committee, Nature London;   

it being pointed out that at the public participation meeting associated with this matter, the following individuals made oral submissions in connection therewith:

a)         V. Van Linden, 431 Ridgewood Crescent – see attached.

b)         D. McBurney, 4-466 South Street – asking for an increase in the Budget for property standards enforcement in order for more inspectors to go out and ensure property standards are maintained so that individuals have safe living spaces; further suggesting that investment be made in the improvement of the Public Gallery in the Council Chambers as it is not a comfortable space for the public.

c)         N. McCutcheon, 202 McNay Street – introducing herself and indicating that she has just opened up a business through Service Ontario and is hoping to build a working relationship with the City to bring positive change to the City regarding poverty and other matters.

5.

London & Middlesex Housing Corporation (LMHC) Board Members' Service Term Request for Extension

That the City Clerk BE DIRECTED to bring forward the necessary by-law, at the November 28, 2017 meeting of the Municipal Council, to stagger the terms of the London & Middlesex Housing Corporation (LMHC) Board Members, as outlined in the LMHC communication dated October 10, 2017.

6.

6th Report of the Governance Working Group

That the following actions be taken with respect to the 6th Report of the Governance Working Group, from its meeting held on November 13, 2017:

a)         on the recommendation of the City Manager, the following actions be taken with respect to the Council Policy Manual Modernization:

i)          the framework for modernizing the Council Policy Manual, as detailed in the staff report dated November 13, 2017, BE ENDORSED; 

ii)         the timeframe for implementing the framework referenced in a), above, as detailed in the staff report dated November 13, 2017, BE APPROVED; and,

b)         the proposed by-law appended to the staff report dated November 13, 2017 as Appendix ‘A” BE INTRODUCED at the Municipal Council Meeting to be held on November 28, 2017 to adopt a new Council policy entitled “Policy for the Establishment and Maintenance of Council Policies”;

c)         the following actions be taken with respect to potential amendments to the Council Procedure By-law:

i)          the communication dated November 6, 2017, from Councillor J. Morgan, BE RECEIVED; and

ii)        the City Clerk BE DIRECTED to report back to the Governance Working Group with respect to proposed amendments to the Council Procedure By-law that would provide additional clarification with respect to the definitions and processes associated with the following:

A)         Notice of Motions;

B)         Emergent Motions; and

C)        Additional Business at Standing Committee meetings;

d)         clauses 1, 2, 3 and 6 BE RECEIVED.

7.

Hyde Park Business Improvement Area Board of Director Appointments

That the following individuals BE APPOINTED to the Hyde Park Business Improvement Area for the term ending November 30, 2018:

Nancy Moffatt-Powell

Jonathon B. Pitblado

Christine Buchanan

Terryanne Daniel

Luca Cosentino

Lorean Pritchard

Councillor J. Morgan

8.

Resignation from the London Police Services Board

That the resignation from Councillor S. Turner, from the London Police Services Board, BE ACCEPTED and the Council Members BE REQUESTED to advise the Committee Secretary if they wish to let their name stand on a ballot for selecting an individual to fill the upcoming vacancy, for consideration by the Strategic Priorities and Policy Committee at its meeting on December 11, 2017.

9th Report of the Audit Committee

Motion made by Councillor P. Hubert to Approve clauses 1 to 5, inclusive.

1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Internal Audit Summary Update

That the memo dated November 15, 2017, from Deloitte, with respect to the internal audit summary update, BE RECEIVED.

3.

The Corporation of the City of London - June 2017-December 2018 Internal Audit Dashboard as at November 15, 2017

That the communication from Deloitte, with respect to the June 2017 - December 2018 internal audit dashboard, as of November 15, 2017, BE RECEIVED.

4.

The Corporation of the City of London - Parks & Recreation Cash Handling Process Review Internal Audit Report

That the Internal Audit Report with respect to the Parks & Recreation Cash Handling Process Review, Internal Audit Report, issued November 2017, BE RECEIVED and the recommendations BE IMPLEMENTED as appropriate; it being noted that there was Management agreement noted for each recommendation in the above-noted report.

5.

Enquiry

That it BE NOTED that Councillor M. van Holst enquired about the potential to include an audit specific to the competitiveness of engineering procurement with work that is forthcoming; it being noted that the Managing Director, Corporate Services and City Treasurer will provide information related to this matter at the February meeting.

26th Public Report of the Council, In Closed Session

Motion made by Councillor P. Hubert to Approve clause 1. 

1.      That , as a procedural matter pursuant to Section 239(6) of the Municipal Act, 2001, the following recommendation be forwarded to Council for deliberation and a vote in public session:

           That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, on the advice of the Manager of Realty Services, the Lease Agreement (attached as Schedule “B”) between The Corporation of the City of London and Pattison Outdoor Advertising LP, by its general partner Pattison Outdoor Advertising Limited, with respect to the lease of City-owned land for billboard advertising, BE APPROVED.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, T. Park, J. Zaifman (15)

X

DEFERRED MATTERS

XI

ENQUIRIES

XII

EMERGENT MOTIONS

XIII

BY-LAWS

Motion made by Councillor M. van Holst and seconded by Councillor B. Armstrong to Approve Introduction and First Reading of Bill No.’s 662 to 678, inclusive and Added Bill No.’s 680 to 682, inclusive, excluding Bill No.’s 667 and 668.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, T. Park, J. Zaifman (15)

Motion made by Councillor S. Turner and seconded by Councillor H.L. Usher to Approve Second Reading of Bill No.’s 662 to 678, inclusive and Added Bill No.’s 680 to 682, inclusive, excluding Bill No.’s 667 and 668.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, T. Park, J. Zaifman (15)

Motion made by Councillor S. Turner and seconded by Councillor T. Park to Approve Third Reading and Enactment of Bill No.’s 662 to 678, inclusive and Added Bill No.’s 680 to 682, inclusive, excluding Bill No.’s 667 and 668.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, T. Park, J. Zaifman (15)

Motion made by Councillor M. van Holst and seconded by Councillor T. Park to Approve Introduction and First Reading of Bill No.’s 667, 668 and 679.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, T. Park (14)

RECUSED: J. Zaifman (1)

Motion made by Councillor M. van Holst and seconded by Councillor A. Hopkins to Approve Second Reading of Bill No.’s 667, 668 and 679.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, T. Park (14)

RECUSED: J. Zaifman (1)

Motion made by Councillor S. Turner and seconded by Councillor T. Park to Approve Third Reading and Enactment of Bill No.’s 667, 668 and 679.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, T. Park (14)

RECUSED: J. Zaifman (1)

Bill No. 662

By-law No. A.-7647-541

A by-law to confirm the proceedings of the Council Meeting held on the 28^th day of November, 2017. (City Clerk)

Bill No. 663

By-law No. A.-7648-542

A by-law to authorize an Agreement between The Corporation of the City of London and Esri Canada Limited; and to authorize the Mayor and City Clerk to execute the Agreement. (9a/17/CWC)

Bill No. 664

By-law No. A.-7649-543

A by-law to authorize and approve a Licence and Maintenance Agreement between The Corporation of the City of London and Azteca Systems LLC and to authorize the Mayor and the City Clerk to execute the Licence and Maintenance Agreement. (9b/17/CWC)

Bill No. 665

By-law No. A.-7650-544

A by-law to authorize and approve the Licence Agreement between The Corporation of the City of London and the Heritage London Foundation, for the use of the property located at 101-137 Windermere Road, known as the Elsie Perrin Williams Estate, and to authorize the Mayor and City Clerk to execute the Licence Agreement. (7/31/CSC)

Bill No. 666

By-law No. A.-7651-545

A by-law to authorize and approve the Licence Agreement between The Corporation of the City of London and Heritage London Foundation, for use of the property located at 1017 Western Road, known as the Grosvenor Lodge, and to authorize the Mayor and City Clerk to execute the Licence Agreement. (8/31/CSC)

Bill No. 667

By-law No. C.P.-1284(tl)-546

A by-law to amend the Official Plan for the City of London, 1989 for lands located at 1635 Commissioners Road East and 2624 Jackson Road, east side of Jackson Road between Commissioners Road East and Bradley Avenue. (12e/22/PEC)

Bill No. 668

By-law No. C.P.-1284(tm)-547

A by-law to amend the Official Plan for the City of London, 1989 for lands located at 1663 and 1685 Commissioners Road East, south side of Commissioners Road East, east of Jackson Road. (12f/22/PEC)

Bill No. 669

By-law No. C.P.-1520-548

A by-law to cancel a portion of the Municipal and Education taxes at 1156 Dundas Street. (6/22/PEC)

Bill No. 670

By-law No. L.S.P.-3467-549

A by-law to designate 4402 Colonel Talbot Road to be of cultural heritage value or interest. (11/17/PEC)

Bill No. 671

By-law No. PS-113-17011

A by-law to amend By-law No. PS-113, entitled, “A by-law to regulate traffic and the parking of motor vehicles in the City of London.” (3/17/CWC)

Bill No. 672

By-law No. S.-5893-550

A by-law to lay out, constitute, establish and assume lands in the City of London as public highway.  (as widening to Highbury Avenue North, south of Jensen Road) (Chief Surveyor - pursuant to Consent B.023/17 and in accordance with Zoning By-law Z-1)

Bill No. 673

By-law No. S.-5894-551

A by-law to lay out, constitute, establish and assume lands in the City of London as public highway.  (as widening to Scotland Drive west of White Oak Road and as widening to White Oak Road north of Scotland Drive) (Chief Surveyor - pursuant to SPA17-020 and in accordance with Zoning By-law Z-1)

Bill No. 674

By-law No. S.-5895-552

A by-law to lay out, constitute, establish and assume lands in the City of London as public highway.  (as widening to Wickerson Road and Southdale Road West) (Chief Surveyor - pursuant to Consent B.033/16 and in accordance with Zoning By-law Z-1)

Bill No. 675

By-law No. S.-5896-553

A by-law to assume certain works and services in the City of London. (Fanshawe Ridge Phase 2; Plan 33M-601) (City Engineer)

Bill No. 676

By-law No. WM-16-17006

A by-law to amend By-law No. WM-16 entitled, “A by-law to provide for the regulation of the discharge of wastes into the public sewage works and of hauled liquid waste” (12/17/CWC)

Bill No. 677

By-law No. Z.-1-172627

A by-law to amend By-law No. Z.-1 to remove holding provisions from the zoning for lands located at 255 South Carriage Road. (9/22/PEC)

Bill No. 678

By-law No. Z.-1-172628

A by-law to amend By-law No. Z.-1 to remove holding provisions from the zoning for lands located at 275 Callaway Road. (10/22/PEC)

Bill No. 679

By-law No. Z.-1-172629

A by-law to amend By-law No. Z.-1 to rezone lands located at 1635 Commissioners Road East and 2624 Jackson Road, east side of Jackson Road between Commissioners Road East and Bradley Avenue. (12h/22/PEC)

Bill No. 680

By-law No. A.-7652-554

A by-law to ratify and confirm a Resolution of the Shareholder of London & Middlesex Housing Corporation. (5/19/SPPC)

Bill No. 681

By-law No. CPOL.-231-555

A by-law to adopt a new Council Policy entitled “Policy for the Establishment and Maintenance of Council Policies”. (6/19/SPPC)

Bill No. 682

By-law No. A.-7653-556

A by-law to authorize and approve a Lease Agreement between The Corporation of the City of London and Pattison Outdoor Advertising LP by its general partner Pattison Outdoor Advertising Limited, for the lease of land, in the City of London, and to authorize the Mayor and the City Clerk to execute the Agreement. (C-1/31/CSC)

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ADJOURNMENT