I.

CALL TO ORDER

1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

II.

CONSENT ITEMS

2.

3rd Report of the Rapid Transit Implementation Working Group

That the 3rd Report of the Rapid Transit Implementation Working Group, from its meeting held on January 12, 2017, BE RECEIVED.

Motion Passed

YEAS: M. van Holst, B. Armstrong, V. Ridley, P. Squire (4)

3.

STAFF REPORT - Contract Award: Tender No. T16-57 Tributary "C", Stormwater Management Facilities A, F and G (ES3020-RVBTC)

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of contract for the Tributary “C” Stormwater Management Facilities A, F & G project:

a)         the bid submitted by L82 Construction Ltd., at its tendered price of $7,272,473.92, excluding H.S.T.,  BE ACCEPTED; it being noted that the bid submitted by L82, was the lowest of four (4) bids received;

b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated February 7, 2017 as Appendix 'A';

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project (Tender No. T16-57); and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2017-E03)

Motion Passed

YEAS: M. van Holst, B. Armstrong, V. Ridley, P. Squire (4)

4.

STAFF REPORT - By-law of Abandonment of Anguish Municipal Drain

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law appended to the staff report dated February 7, 2017 as Appendix 'B' BE INTRODUCED at the Municipal Council meeting to be held on February 14, 2017 for the purpose of abandoning the Anguish Municipal Drain.  (2017-E09)

Motion Passed

YEAS: M. van Holst, B. Armstrong, V. Ridley, P. Squire (4)

5.

STAFF REPORT - Transportation Energy Optimization Plan (TEOP) Phase 2 Contract Award

That, at the request of the Managing Director, Environmental and Engineering Services and City Engineer, the staff report dated February 7, 2017, with respect to the Transportation Energy Optimization Plane (TEOP) Phase II Contract Award, BE REMOVED from the February 7, 2017 Civic Works Committee (CWC) Agenda; it being noted that new information has been received on this matter making it necessary for staff to further review this matter before finalizing its report for the consideration of the CWC.

Motion Passed

YEAS: M. van Holst, B. Armstrong, V. Ridley, P. Squire (4)

6.

STAFF REPORT - Dundas Place Detailed Design and Tendering - Appointment of Consulting Engineer

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of a Consulting Engineer for the Dundas Place Project:

a)         Dillon Consulting Limited, BE APPOINTED Consulting Engineers for the detailed design and tendering for the project at an upset amount of $1,369,500.00, excluding H.S.T., in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy;

b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated February 7, 2017 as Appendix 'A';

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and, 

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2017-D19)

Motion Passed

YEAS: M. van Holst, B. Armstrong, V. Ridley (3)

NAYS: P. Squire (1)

7.

STAFF REPORT - Riverside Drive Closing

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to closing part of Riverside Drive opposite St. Anthony Road:

a)         the closing of part of Riverside Drive being part of Block 269 on Plan 33M-189 designated as Part 1 on Plan 33R-19674 BE APPROVED; and,

b)         the proposed by-law appended to the staff report dated February 7, 2017 as Appendix ‘A’ for the purpose of closing Riverside Drive, BE INTRODUCED at a future meeting of Municipal Council subject to the applicant, Revere Developments (Riverside) Inc., acquiring title to the abutting property.  (2017-T09)

Motion Passed

YEAS: M. van Holst, B. Armstrong, V. Ridley, P. Squire (4)

8.

STAFF REPORT - 2016 Ministry of the Environment and Climate Change Inspection Report for the City of London Water Distribution System

That, on the recommendation of the Director, Water and Wastewater, the staff report dated February 7, 2017 with respect to the 2016 Ministry of the Environment and Climate Change Inspection Report for the City of London Water Distribution System, BE RECEIVED for information.  (2017-E13)

Motion Passed

YEAS: M. van Holst, B. Armstrong, V. Ridley, P. Squire (4)

9.

STAFF REPORT - 2016 Drinking Water Annual Report and Summary Report for the City of London Distribution System

That, on the recommendation of the Director, Water and Wastewater, the 2016 Drinking Water Annual Report and Summary Report for the City of London Distribution System BE RECEIVED for information.   (2017-E13)

Motion Passed

YEAS: M. van Holst, B. Armstrong, V. Ridley, P. Squire (4)

III.

SCHEDULED ITEMS

10.

STAFF DELEGATION - Update and Next Steps - Resource Recovery Strategy and Residual Waste Disposal Strategy as Part of the Environmental Assessment Process

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, with the support of the Waste Management Working Group, the following actions be taken with respect to the development of London’s Long-Term Solid Waste Resource Recovery Strategy and Residual Waste Disposal Strategy as part of the Environmental Assessment (EA) process (Phase One - Prepare Terms of Reference and Phase Two – Undertake EA):

a)         the following Draft Guiding Principles for the development of London’s Long-Term Resource Recovery Strategy and Residual Waste Disposal Strategy BE ENDORSED for feedback in the community engagement program for the development of the Terms of Reference:

•           Be Socially Responsible

•           Ensure Financial Sustainability

•           Ensure Impacts of Residual Waste Disposal are Minimized

•           Ensure Responsibility for Waste Management

•           Implement more Resource Recovery Solutions

•           Make the Future System Transparent

•           Make Waste Reduction the First Priority

•           Prioritize our Community’s Health and Environment

•           Support Development of Business (contractual) Partnerships

•           Support Development of Community Partnerships

•           Work to Mitigate Climate Change Impacts

b)         the general framework for the community engagement program, as presented in the staff report dated February 7, 2017, BE APPROVED including:

i)          the use of the following community engagement tools and forums: public notices, project website including use of the new Engage London program, interested stakeholders contact and distribution list, open houses, meetings/presentations, City of London Advisory Committees, and using a range of information and communications tools;

ii)         contact with individuals and groups within the following broad stakeholder categories: the general public, the Government Review Team and Indigenous Communities; and,

iii)         the typical flow of information/reporting structure as identified in Figure 1 in the staff report dated February 7, 2017;

c)         in addition to all the requirements of the Terms of Reference process, the following proposed parameters BE ENDORSED and included in the community engagement program for feedback:

i)          the study period for the strategy be 25 years beyond the current approved capacity of the W12A Landfill of 2025, ending in approximately 2050;

ii)         the maximum amount of waste that can be landfilled each year, as per the current provincial Environmental Compliance Approval, remain unchanged at 650,000 tonnes at this time;

iii)         the service area include the City of London, Elgin County, Middlesex County, Huron County, Lambton County, Oxford County, Perth County, and the local First Nation Communities; it being noted that the City Council will have the authority to determine which, if any, municipalities, communities or businesses outside of London are allowed to use any future waste disposal facility or facilities or future resource recovery facility or facilities and under what conditions; and,

iv)        the capacity of any new residual waste disposal facility be sized assuming the residential waste diversion rate is 60% by 2022; and take into consideration the Provincial interim goals for total solid waste diversion of 30% by 2020, 50% by 2030 and 80% by 2050;

d)         the Civic Administration BE DIRECTED to canvass municipalities responsible for waste management within the proposed service area to determine interest in using any future waste disposal or future resource recovery facility;

e)         the Civic Administration BE DIRECTED to report back to the Civic Works Committee with an Interim Update Report and the Final Draft Terms of Reference, which would incorporate a public participation meeting to conclude Phase One activities;

f)          the attached presentation from J. Stanford, Director, Environment, Fleet and Solid Waste,  with respect to this matter BE RECEIVED; and,

g)         the 1st Report of the Waste Management Working Group, from its meeting held January 19, 2017, BE RECEIVED.

Motion to Approve.

Motion Passed

YEAS: M. van Holst, B. Armstrong, V. Ridley, P. Squire (4)

Motion to Receive the 1st Report of the Waste Management Working Group.

Motion Passed

YEAS: M. van Holst, B. Armstrong, V. Ridley, P. Squire (4)

IV.

ITEMS FOR DIRECTION

11.

2nd Report of the Cycling Advisory Committee

That the following actions be taken with respect to the 2nd Report of the Cycling Advisory Committee (CAC), from its meeting held on January 18, 2017:

a)         a proposal for a partnership of the Cycling Advisory Committee, the City of London, local cycling clubs and other sponsors to host a Canada 150 Bike Tour London in June 2017, to provide an inclusive cycling tour (as set out in action number 12 in the Cycling Master Plan) BE ENDORSED; it being noted that the CAC received a communication from W. Pol, with respect to this matter; and,

b)         clauses 1 to 4 and 6 to 8, BE RECEIVED.

Motion Passed

YEAS: M. van Holst, B. Armstrong, V. Ridley, P. Squire (4)

12.

COUNCILLOR SUBMISSION - Wastewater Management

That the Civic Administration BE DIRECTED to report back to the Civic Works Committee by June 30, 2107 with respect to the following:

a)         a report summarizing the Pollution Prevention Control Plan (PPCP) Phase 1 Report, and providing the status of the PPCP Phase 2 Report, with the latter to include details on work to date, findings and next steps for measuring overflows and bypasses; and,

b)         a report providing historical and current data on the amount of untreated sewage being discharged from pollution control plants to the Thames, the reason for the aforementioned discharges, a summary of system improvements in the last 10 to 20 years, a summary of system improvements included in the current Capital Budget, as well as any other related information that may be educational for both the Municipal Council and the public.  (2017-E13)

Motion Passed

YEAS: M. van Holst, B. Armstrong, V. Ridley, P. Squire (4)

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

13.

Deferred Matters List

That the Civic Works Committee Deferred Matters List, as at January 17, 2017, BE RECEIVED.

Motion Passed

YEAS: M. van Holst, B. Armstrong, V. Ridley, P. Squire (4)

VI.

ADJOURNMENT

The meeting adjourned at 5:22 PM.