I.

DISCLOSURES OF PECUNIARY INTEREST

1.

That it BE NOTED that no pecuniary interests were disclosed.

II.

CONSENT ITEMS

2.

Tender 12-56 - Supply and Delivery of Diesel, Biodiesel Fuel and Gasoline (Elgin, Middlesex, Oxford Purchasing Co-Operative)

Recommendation:  That, on the recommendation of the Acting Executive Director, Planning, Environmental & Engineering Services & City Engineer, the following actions be taken with respect to a one (1) year contract for the supply and delivery of diesel, biodiesel fuel and gasoline:

a)         the tender submitted by Suncor Energy Products Partnership, 2489 North Sheridan Way, Mississauga, Ontario, L5K 1A8, for the supply of Diesel, Biodiesel Fuel and Gasoline BE ACCEPTED;

b)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this award; and

c)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order relating to the subject matter of this approval.  (2012-V05-00)

3.

Offer from Andlauer Management Group Inc. to Purchase the Westerly 4 Acres, Part 4, Plan 33R-15788 - Forest City Industrial Park

Recommendation:  That, on the recommendation of the Managing Director - Corporate Assets, on the advice of the Manager of Realty Services, with respect to the offer submitted by Andlauer Management Group Inc. to purchase approximately 4.0 acres of land located on the south side of Max Brose Road, described as the westerly 4 acres of Part 4, Plan 33R-15788, as outlined on the sketch attached as Schedule “B”, the following actions be taken:

a)         the offer submitted by Andlauer Management Group Inc. to purchase the land noted above in the amount of $260,000.00, reflecting a price of $65,000.00 per acre, BE ACCEPTED, subject to the following conditions:

i)          the City agreeing to permit an initial building coverage of 9% in place of the required 15%;

ii)         the City agreeing to prepare a reference plan prior to closing;

iii)         the City requiring a 10 meter buffer strip along the easterly boundary of the site for the protection of the neighbouring woodlot; and

b)         the attached proposed by-law BE INTRODUCED at the Municipal Council meeting to be held on May 22, 2012, to approve this transaction and to authorize the Mayor and the City Clerk to execute the Agreement of Purchase and Sale.  (2012-L15-01)

4.

Renewal of Various City of London and Middlesex County - Municipal Service Management Agreements and City-County Roads Funding

Recommendation:  That, on the recommendation of the Executive Director of Community Services and the Director of Intergovernmental and Community Liaison, with the concurrence of the City Treasurer, Chief Financial Officer, regarding the apportionment of costs for social housing, Ontario Works, Child Care and Land Ambulance between Middlesex County and the City of London, the attached resolution BE PASSED.  (2012-L03-00)

5.

Year 2012 Education Tax Rates

Recommendation:  That, on the recommendation of the City Treasurer, Chief Financial Officer, the following actions be taken with respect to year 2012 education tax rates:

a)         the attached proposed by-law to levy education tax rates for 2012 (Appendix “A”) BE INTRODUCED at the Municipal Council meeting to be held on May 22, 2012; and

b)         the Minister of Finance for the Province BE REQUESTED to reconsider the deferral of the Business Education Tax reductions for commercial and industrial property in the City of London, previously scheduled for the years 2013 and 2014, given the current economic conditions in the area, and return to the previous timelines; it being noted that there is an inequity for London’s small business owners who would like a level playing field.  (2012-F17-00)

III.

SCHEDULED ITEMS

6.

Request for Quotation 12-24 Municipal Hazardous and Special Waste Service – Appeal by Buckham Transport Limited

Recommendation:  That, on the recommendation of the City Treasurer, Chief Financial Officer, the appeal under Section 2.9 of the Procurement of Goods and Services Policy by Buckham Transport Limited BE DENIED; it being noted that the Finance and Administrative Services Committee heard a verbal delegation from Jason Hedges, Vice President, Buckham Transport Limited, with respect to this matter.  (2012-F13-00)

IV.

ITEMS FOR DIRECTION

7.

Request for Additional Detail - 2011 Mayor's Office Expenses

Recommendation:  That the report dated May 7, 2012 from the Mayor, providing additional detail with respect to his 2011 expenses, BE RECEIVED for information.

8.

Consolidated Municipal Service Manager (CMSM) Services Funding Meeting

Recommendation:  That the communication dated April 18, 2012 from J. Maudsley, Middlesex County Warden, with respect to a special County Council meeting regarding Consolidated Municipal Service Managers  BE RECEIVED.

9.

London Police Services Board Stipend Increase

Recommendation:  That, in response to the request of the London Police Services Board, NO CHANGE BE MADE for 2012, to the stipend paid in 2011 to the London Police Services Board Members; it being noted that the Finance and Administrative Services Committee received a communication dated April 18, 2012 from M. Deeb, Chair, London Police Services Board with respect to this matter.  (2011-G00-00)

10.

Representation on the Advisory Committee on the Environment and on the Community Safety and Crime Prevention Advisory Committee

Recommendation:      That the following actions be taken with respect to the Advisory Committee on the Environment and the Community Safety and Crime Prevention Advisory Committee:

a)            the terms of reference for the Advisory Committee on the Environment BE AMENDED to reflect the following voting members:

Maximum of thirteen members consisting of:

·          Nine members-at-large

·          One representative of the Environmental and Ecological Planning       Advisory Committee

·          One representative of the Thames Region Ecological Association

·          One representative of an environmental and/or private sector       interest group

·         One representative of the industrial/commercial/institutional sector;

b)            the nomination of Diane Szoller as the Thames Region Ecological Association’s nominee for the Advisory Committee on the Environment BE REFERRED to the Striking Committee process; and

c)            the nomination of Greg Fowler as the Thames Region Ecological Association’s nominee for the Community Safety and Crime Prevention Advisory Committee BE REFERRED to the Striking Committee process;

it being noted that the Finance and Administrative Services Committee received the attached communication dated April 16, 2012 from M. MacDonald, President, Thames Region Ecological Association, with respect to representation on the Community Safety and Crime Prevention Advisory Committee.

11.

Request to Designate the Pride London Festival as a Community Festival

Recommendation:  That the 2012 Pride London Festival to be held July 27-29, 2012 at Victoria Park BE DESIGNATED as a Community Festival in the City of London.  (2011-M09-00)

12.

Resignation from the Community Safety and Crime Prevention Advisory Committee

Recommendation:  That the communication dated April 23, 2012, from Douglas Hogg, resigning his appointment to the Community Safety and Crime Prevention Advisory Committee, BE ACCEPTED and the Mayor BE ASKED to forward a letter of appreciation to Mr. Hogg.  (2012-G03-00)

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

VI.

CONFIDENTIAL

(See Confidential Appendix to the 15th Report of the Finance and Administrative Services Committee enclosed for Members only.)

The Finance and Administrative Services Committee convened in camera from1:35 PM to 2:41 PM after having passed a motion to do so, with respect to the following matters:

C-1.

A matter pertaining to potential litigation and advice that is subject to solicitor-client privilege, including communications necessary for that purpose, and for the purpose of providing instructions and directions to officers and employees of the Corporation with respect to a potential arbitration concerning the apportionment of costs for social housing, Ontario Works, Child Care and Land Ambulance between Middlesex County and the City of London.

C-2.

A matter pertaining to advice that is subject to solicitor-client privilege, including communications necessary for that purpose, and advice with respect to potential litigation with respect to the Kaycan’s costs associated with Hale/Trafalgar Grade Separation Project.

C-3.

A matter pertaining to advice that is subject to solicitor-client privilege, including communications necessary for that purpose, and advice with respect to potential litigation with respect to the Margaret Joanne McLeod’s residence at 1377 Trafalgar Street and OMB File # LC110030.

C-4.

A matter pertaining to employee negotiations including personal information about identifiable individuals with respect to employment-related matters, advice or recommendations of officers and employees of the Corporation including communications necessary for that purpose and for the purpose of providing instructions and directions to officers and employees of the Corporation.

C-5.

A matter pertaining to advice that is subject to solicitor-client privilege, including communications necessary for that purpose, and advice with respect to potential litigation with respect to the appeal by Buckham Transport Limited with respect to Request for Quotation 12-24 Municipal Hazardous and Special Waste Service.

VII.

ADJOURNMENT

The meeting adjourned at 2:48 PM.