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26TH REPORT OF THE

 

Corporate Services Committee

 

meeting held on October 8, 2013, commencing at 1:02 PM, in Committee Room #5, Second Floor, London City Hall. 

 

PRESENT:  Mayor J.F. Fontana (Chair), Councillors N. Branscombe, J.P. Bryant, B. Polhill and J.B. Swan and L. Rowe (Secretary).

 

ALSO PRESENT:  Councillor S. Orser, A. Zuidema, J.P. Barber, J. Braam, L. Burgess, M. Hayward, G.T. Hopcroft, D. Huggins, V. McAlea Major, M. Ribera and M. Turner.

 

 

I.

CALL TO ORDER

 

1.

Disclosures of Pecuniary Interest

 

Recommendation:  That it BE NOTED that no pecuniary interests were disclosed.

 

II.

CONSENT ITEMS

 

2.

Deputy City Treasurer - Corporate Asset Management System Assessment and Program Pilot Trials

 

Recommendation:  That, on the recommendation of the Deputy City Treasurer, on the advice of the Division Manager, Corporate Asset Management, the following actions be taken with respect to the Corporate Asset Management Process:

 

a)         the funding for Units 5 and 6, Corporate Asset Management System Assessment and Program Pilot Trial, based on the contract price, $552,479, HST excluded, (RFP 11-37)  BE APPROVED as set out in the Source of Financing appended to the staff report dated October 8, 2013 as Appendix “A”;

 

b)         the Civic Administration BE DIRECTED to proceed with two pilots in Unit 6;

 

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with the purchase of Units 5 and 6; and

 

d)         approval hereby given BE CONDITIONAL upon the Corporation entering into a formal contract or having a purchase order, or contract record relating to the subject matter of this approval.

 

Motion Passed

 

YEAS: J.F. Fontana, J.B. Swan, N. Branscombe, J.P. Bryant, B. Polhill (5)

 

3.

Director of Intergovernmental and Community Liaison - Ministerial Delegations, AMO Annual General Meeting, Conference and Trade Show 2013

 

Recommendation:  That, on the recommendation of the Director of Intergovernmental and Community Liaison, the  report dated October 8, 2013 with respect to the Ministerial delegations at the AMO Annual General Meeting, Conference and Trade Show for 2013 BE RECEIVED for information.

 

Motion Passed

 

YEAS: J.F. Fontana, J.B. Swan, N. Branscombe, J.P. Bryant, B. Polhill (5)

 

 

 

 

III.

SCHEDULED ITEMS

 

  None.

 

IV.

ITEMS FOR DIRECTION

 

4.

Councillor H.L. Usher and Councillor J.L. Baechler - Federation of Canadian Municipalities Board of Directors Meeting - St. John's, Newfoundland - September 4-7, 2013

 

Recommendation:  That the communication dated September 16, 2013 from Councillor H.L. Usher and Councillor J.L. Baechler regarding the Federation of Canadian Municipalities Board of Directors meeting held on September 4-7, 2013 in St. John's, Newfoundland BE RECEIVED for information.

 

Motion Passed

 

YEAS: J.F. Fontana, J.B. Swan, N. Branscombe, J.P. Bryant, B. Polhill (5)

 

5.

Councillor J.B. Swan - Councillor Expense Reports

 

Recommendation:  That the following actions be taken with respect to the communication dated September 19, 2013, from Councillor J.B. Swan, with respect to publishing Council Members’ expenses on the City of London’s website:

 

a)            the publishing of Council Members’ expenses on the City of London’s website BE APPROVED; and

 

b)            the City Clerk BE DIRECTED to report back with the necessary policy changes in order to implement a), above, taking into consideration any adjustments to process that may be required to accommodate this change, as well as the implications, if any, of applicable legislation such as the Municipal Freedom of Information and Protection of Privacy Act.

 

Motion Passed

 

YEAS: J.F. Fontana, J.B. Swan, N. Branscombe, J.P. Bryant, B. Polhill (5)

 

6.

Councillor J.B. Swan - Participation at Committee Meetings via Technology

 

Recommendation:  That the communication dated September 26, 2013, from Councillor J.B. Swan, with respect to public participation at committee meetings via technology BE REFERRED to the City Clerk for a report back on the potential for allowing delegations via advanced technology, with an emphasis on addressing accessibility requirements.

 

Motion Passed

 

YEAS: J.F. Fontana, J.B. Swan, N. Branscombe, J.P. Bryant, B. Polhill (5)

 

7.

Councillor S. Orser - Allow Free Vote on Fluoride - 2014 Municipal Election Ballot (Plebiscite)

 

Recommendation:  That NO ACTION BE TAKEN to place a question on the ballot for the upcoming 2014 Municipal Election with respect to water fluoridation; it being noted that the Corporate Services Committee received a communication dated October 8, 2013, from Councillor S. Orser, with respect to this matter.

 

Motion Passed

 

YEAS: J.F. Fontana, J.B. Swan, N. Branscombe, J.P. Bryant, B. Polhill (5)

 


 


8.

G. Macartney, CEO, London Chamber of Commerce - Bill 73 - Fair and Open Tendering Act

 

Recommendation:  That the communication dated September 19, 2013, from G. Macartney, CEO, London Chamber of Commerce, with respect to Bill 73: Fair and Open Tendering Act BE RECEIVED; it being noted that the Bill was defeated at Second Reading in the Ontario Legislature, however the Civic Administration will continue to monitor this matter.

 

Motion Passed

 

YEAS: J.F. Fontana, J.B. Swan, N. Branscombe, J.P. Bryant, B. Polhill (5)

 

9.

B. Warder, Trustee, Animalert Pet Adoptions - Appointment of Carole Dutton as a Voting Representative of an Animal Rescue Group to the Animal Welfare Advisory Committee (Requires 1 Member of an Animal Rescue Group)

 

Recommendation:  That Carole Dutton BE APPOINTED to the Animal Welfare Advisory Committee as a Voting Member representing an Animal Rescue Group, for the term ending February 28, 2015.

 

Motion Passed

 

YEAS: J.F. Fontana, J.B. Swan, N. Branscombe, J.P. Bryant, B. Polhill (5)

 

10.

V. Marochko, Executive Director, London Cross Cultural Learner Centre - Appointment of Rifat Hussain as a Non-Voting Representative of the Cross Cultural Learner Centre to the London Diversity and Race Relations Advisory Committee

 

Recommendation:  That Rifat Hussain BE APPOINTED to the London Diversity and Race Relations Advisory Committee as a Non-Voting Member representing the Cross Cultural Learner Centre, for the term ending February 28, 2015.

 

Motion Passed

 

YEAS: J.F. Fontana, J.B. Swan, N. Branscombe, J.P. Bryant, B. Polhill (5)

 

11.

S. Hogarth, Executive Director, Neighbourhood Watch London - Appointment of Jon Ferreira as a Voting Representative of Neighbourhood Watch to the Community Safety and Crime Prevention Advisory Committee

 

Recommendation:  That Jon Ferreira BE APPOINTED to the Community Safety and Crime Prevention Advisory Committee as a Voting Member representing Neighbourhood Watch, for the term ending February 28, 2015.

 

Motion Passed

 

YEAS: J.F. Fontana, J.B. Swan, N. Branscombe, J.P. Bryant, B. Polhill (5)

 

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

 

  None.

 

VI.

ADJOURNMENT

 

The Meeting adjourned at 2:11 PM.