Strategic Priorities and Policy Committee

Report

Meeting #:	15th Meeting of the Strategic Priorities and Policy Committee
Date:	Monday, June 24, 2019 at 4:00 P.m. - 5:00 P.m.
Location:	Council Chambers

PRESENT:

• Mayor E. Holder (Chair),
• Councillors M. van Holst,
• S. Lewis,
• M. Salih,
• J. Helmer,
• M. Cassidy,
• P. Squire,
• J. Morgan,
• S. Lehman,
• A. Hopkins,
• P. Van Meerbergen,
• S. Turner,
• E. Peloza,
• A. Kayabaga,
• and S. Hillier

ALSO PRESENT:

• M. Hayward, A. Barbon, B. Card, S. Datars Bere, J. Fleming, M. Henderson, P. Kokorros, L. Livingstone, D. Purdy, C. Saunders, K. Scherr, M. Schulthess, S. Stafford, J. Taylor, B. Warner, T. Wellhauser, B. Westlake-Power and R. Wilcox.

  The meeting is called to order at 4:02 PM.

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1.

Disclosures of Pecuniary Interest

Councillor J. Morgan discloses a pecuniary interest in Item 3.3 e) having to do with consideration of appointments to the London Hydro Inc. Board of Directors, by indicating that one of the applicants has role in his employment performance assessment with Western University.

2.

Consent

2.1

London Economic Development Corporation Purchase of Services Amending Agreement

• Moved by: M. Cassidy
  Seconded by: S. Hillier

  That, on the recommendation of the City Manager, the following actions be taken with respect to the City of London Agreement with the London Economic Development Corporation:
  
  a)            in accordance with the City of London Procurement of Goods and Services Policy, Section 20.3 (e) Contract Amendments, the proposed by-law appended to the staff report dated June 24, 2019 as Appendix A, BE INTRODUCED at the Municipal Council meeting of June 25, 2019 to:
  
  i)              approve an Amending Agreement with the London Economic Development Corporation, extending the Purchase of Services Agreement to December 31, 2019;
  ii)             authorize the Mayor and Clerk to sign the Amending Agreement;
  
  b)            the Civic Administration BE DIRECTED to continue to work with the London Economic Development Corporation on a new Agreement for Council’s consideration, prior to the expiry of the above-noted Amending Agreement.

  
  

  Yeas: (15)

  S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner

  
  Motion Passed (15 to 0)

3.

Scheduled Items

3.1

Housing Development Corporation, London - 2018 Annual Meeting of the Shareholder Annual Resolutions

• Moved by: M. van Holst
  Seconded by: S. Lehman

  That the following actions be taken with respect to the 2018 Annual General Meeting of the Housing Development Corporation, London:

  a)         the presentation by D. Brouwer, Board Chair and S. Giustizia, President and CEO, Housing Development Corporation, London BE RECEIVED;
  
  b)         on the recommendation of the City Manager, the proposed by-law appended to the staff report dated June 24, 2019 as Appendix “A” BE INTRODUCED at the Municipal Council meeting to be held June 25, 2019 to:

  i)           ratify and confirm the Annual Resolution of the Shareholder of Housing Development Corporation, London appended to the staff report dated June 24, 2019 as Schedule “A” to the by-law;

  ii)          authorize the Mayor and the City Clerk to execute the Annual Resolution of the Shareholder of Housing Development Corporation, London attached as Schedule “A” to the by-law;
  
  c)         the Housing Development Corporation, London - 2018 Shareholder Update and Strategic Plan 2019-2013 BE RECEIVED;
  
  d)         the financial statements of the Housing Development Corporation, London year ended December 31, 2018 BE RECEIVED; and
  
  e)         the communication dated February 12, 2019 from S. Giustizia, President and CEO, Housing Development Corporation, London regarding appointments BE RECEIVED.

  
  

  Yeas: (15)

  S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner

  
  Motion Passed (15 to 0)

3.2

London & Middlesex Community Housing - 2018 Annual Meeting of the Shareholder Annual Resolutions

• That the following actions be taken with respect to the London & Middlesex Community Housing Inc.:
  
  a)         the attached presentation by S. Quigley, Chair and M. Allen-Easton, Vice Chair, London & Middlesex Community Housing BE RECEIVED;
  
  b)         the proposed by-law appended to the staff report dated June 24, 2019 as Appendix “A”, “A by-law to ratify and confirm the Special Resolution to the Shareholder of London & Middlesex Community Housing Inc.” BE INTRODUCED at the Municipal Council Meeting to be held on June 25, 2019, to amend the composition of the Board from nine (9) directors to eleven (11) directors of which an additional citizen-at-large and an additional Member of Municipal Council is to be elected to the Board, resulting in a Board comprised of two (2) members of London City Council, one (1) member of Middlesex County Council and eight (8) citizens-at-large;

  c)         the proposed by-law appended to the staff report dated June 24, 2019 as Appendix “B” BE REFERRED to a future meeting for consideration;

  
  d)      the My Place to Call Home Annual Report 2018 BE RECEIVED;
  
  e)      the financial statements of the London & Middlesex Community Housing Inc. year ended December 31, 2018 BE RECEIVED;
  
  f)      the communication dated April 3, 2019 from J. Browne, CEO, London & Middlesex Community Housing Ind. regarding reappointment BE RECEIVED;
  
  g)      the attached presentation from J. Browne, CEO, London & Middlesex Community Housing Inc. regarding Regeneration - Housing our Future BE RECEIVED and the Civic Administration BE DIRECTED to strike a “Champions Table” to define the necessary municipal tools, resources, and provide multi-disciplinary expertise to support the working group to advance the next steps associated with the Regeneration Process; 
  
  h)      the added communication dated June 20, 2019 from S. Quigley, Board Chair, London & Middlesex Community Housing Inc. regarding board appointments BE RECEIVED; and,

  i)     the Civic Administration BE DIRECTED to continue to work with LMCH, specifically with respect to regeneration plans.

  
  Motion Passed

  Voting Record:

  
  

• The Mayor rules a request for an extension of time for the delegation out of order.

  Moved by: A. Hopkins
  Seconded by: A. Kayabaga

  Shall the ruling of the Chair be upheld?

  
  

  Yeas: (5)	S. Lewis, S. Hillier, P. Van Meerbergen, Mayor E. Holder, and P. Squire
  Nays: (10)	A. Kayabaga, E. Peloza, S. Lehman, M. van Holst, M. Salih, J. Helmer, M. Cassidy, J. Morgan, A. Hopkins, and S. Turner

  
  Motion Failed (5 to 10)
• Moved by: M. van Holst
  Seconded by: A. Hopkins

  Motion to approve parts a), b), d), e), f), g), h) and i), as follows:

  That the following actions be taken with respect to the London & Middlesex Community Housing Inc.:

  a)         the attached presentation by S. Quigley, Chair and M. Allen-Easton, Vice Chair, London & Middlesex Community Housing Inc. BE RECEIVED;

  b)         the proposed by-law appended to the staff report dated June 24, 2019 as Appendix “A”, “A by-law to ratify and confirm the Special Resolution to the Shareholder of London & Middlesex Community Housing Inc.” BE INTRODUCED at the Municipal Council Meeting to be held on June 25, 2019, to amend the composition of the Board from nine (9) directors to eleven (11) directors of which an additional citizen-at-large and an additional Member of Municipal Council is to be elected to the Board, resulting in a Board comprised of two (2) members of London City Council, one (1) member of Middlesex County Council and eight (8) citizens-at-large;

  d)      the My Place to Call Home Annual Report 2018 BE RECEIVED;

  e)      the financial statements of the London & Middlesex Community Housing Inc. year ended December 31, 2018 BE RECEIVED;

  f)      the communication dated April 3, 2019 from J. Browne, CEO, London & Middlesex Community Housing Inc. regarding reappointment BE RECEIVED;

  g)      the attached presentation from J. Browne, CEO, London & Middlesex Community Housing Inc. regarding Regeneration - Housing our Future BE RECEIVED and the Civic Administration BE DIRECTED to strike a “Champions Table” to define the necessary municipal tools, resources, and provide multi-disciplinary expertise to support the working group to advance the next steps associated with the Regeneration Process;

  h)      the added communication dated June 20, 2019 from S. Quigley, Board Chair, London & Middlesex Community Housing regarding board appointments BE RECEIVED;

  i)     the Civic Administration BE DIRECTED to continue to work with LMCH, specifically with respect to regeneration plans.

  
  

  Yeas: (15)

  S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner

  
  Motion Passed (15 to 0)
• Moved by: S. Turner
  Seconded by: A. Kayabaga

  Motion to approve part c) as follows:

  c)         the proposed by-law appended to the staff report dated June 24, 2019 as Appendix “B” BE REFERRED to a future meeting for consideration;

  
  

  Yeas: (13)	S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, P. Squire, J. Morgan, A. Hopkins, and S. Turner
  Nays: (2)	J. Helmer, and M. Cassidy

  
  Motion Passed (13 to 2)

3.3

London Hydro Inc. - 2018 Annual Meeting of the Shareholder Annual Resolutions

• That the following actions be taken with respect to the 2018 Annual General Meeting of London Hydro Inc.;

  a)         the presentation by V. Sharma, CEO and G. Valente, Board Chair, London Hydro Inc., BE RECEIVED;

  b)         the 2018 Report on Progress BE RECEIVED;

  c)         the 2018 Report on Financials BE RECEIVED;

  d)         the communication dated May 30, 2019 from C. Graham, Vice Chair, Board of Directors, London Hydro Inc. and a communication dated April 12, 2019 from G. Valente, Chair, Board of Directors, London Hydro Inc. regarding appointments BE RECEIVED;

  e)         for the purpose of retaining a strong engineering skillset on the Board of London Hydro Inc., the following candidates BE INTERVIEWED, by the Corporate Services Committee, for the class III director position made vacant by the retirement of Mohan Mathur:

  Ayman Abu Sharkh

  Andrew Hrymak

  Sarah Shortreed

  John Tapics

  f)          Class I Directors, Gabe Valente and Jack Smit, whose terms are expiring, BE APPOINTED to the Board of London Hydro Inc.;

  g)         the remaining Class II, III and IV Directors whose terms are expiring, BE REAPPOINTED to the board of London Hydro Inc.

  
  Motion Passed

  Voting Record:

  
  
• Moved by: M. van Holst
  Seconded by: E. Peloza

  That the following actions be taken with respect to the 2018 Annual General Meeting of London Hydro Inc.;

  a)         the presentation by V. Sharma, CEO and G. Valente, Board Chair, London Hydro Inc., BE RECEIVED;

  b)         the 2018 Report on Progress BE RECEIVED;

  c)         the 2018 Report on Financials BE RECEIVED;

  d)         the communication dated May 30, 2019 from C. Graham, Vice Chair, Board of Directors, London Hydro Inc. and a communication dated April 12, 2019 from G. Valente, Chair, Board of Directors, London Hydro Inc. regarding appointments BE RECEIVED;

   

  
  

  Yeas: (14)	S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, A. Hopkins, and S. Turner
  Absent: (1)	J. Morgan

  
  Motion Passed (14 to 0)
• Moved by: M. van Holst
  Seconded by: S. Hillier

  The following actions be taken with respect to the London Hydro Board of Directors:

  e)   for the purpose of retaining a strong engineering skillset on the board of London Hydro Inc., the following candidates be interviewed for the class III Director position made vacant by the retirement of Mohan Mathur:

  Ayman Abu Sharkh

  Andrew Hrymak

  Sarah Shortreed

  John Tapics

  f)   class I Directors, Gabe Valente and Jack Smit whose terms are expiring, be reappointed to the board of London Hydro Inc.;

  g)   the remaining class II, III and IV Directors whose terms are expiring, be reappointed to the board of London Hydro Inc..

  
  

  Yeas: (13)	S. Lewis, S. Hillier, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, A. Hopkins, and S. Turner
  Nays: (1)	A. Kayabaga
  Absent: (1)	J. Morgan

  
  Motion Passed (13 to 1)
• Moved by: M. van Holst
  Seconded by: S. Hillier

  That the interviews, noted in part e), above, BE CONDUCTED by the Corporate Services Committee.

  
  

  Yeas: (14)	S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, A. Hopkins, and S. Turner
  Absent: (1)	J. Morgan

  
  Motion Passed (14 to 0)

4.

Items for Direction

4.1

3rd Report of the Governance Working Group

• Moved by: E. Peloza
  Seconded by: S. Lewis

  That the following actions be taken with respect to the 3rd Report of the Governance Working Group, from its meeting held on May 6, 2019:
  
  a)         on the recommendation of the City Clerk, the City Clerk BE DIRECTED to make the necessary arrangements to present the proposed by-law appended to the staff report dated May 6, 2019 as Appendix “A”, at a Public Participation Meeting before the Corporate Services Committee to amend Council Procedure By-law A-50, as amended, to clarify that Members of Council who are not a member of a standing committee may participate in the debate with respect to a matter before the standing committee;
  
  b)         the City Clerk BE DIRECTED to bring forward to the next meeting of the Governance Working Group (GWG) proposed procedures with respect to the provision of an electronic voting system to consider public appointments to Advisory Committees, Boards and Commissions for further consideration that would include the following:
  
  i)        the ability to include brief profiles of the applicants;
  ii)      provision of run-off capabilities based on the elimination of the applicant with the lowest vote;
  iii)      the capacity to provide for run-offs where multiple applicants are to be appointed;
  
  it being noted that the Governance Working Group (GWG) received a demonstration of the proposed electronic voting system from the Deputy Clerk; and
  
  c)         clauses 1.1 and 1.2 BE RECEIVED.

  
  

  Yeas: (14)	S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, A. Hopkins, and S. Turner
  Absent: (1)	J. Morgan

  
  Motion Passed (14 to 0)

4.2

Resignation from Councillor S. Lewis from the Middlesex-London Food Policy Council

• Moved by: M. Salih
  Seconded by: J. Helmer

  That the communication dated June 24, 2019 from Councillor Shawn Lewis resigning his appointment to the Middlesex-London Food Policy Council BE ACCEPTED.

  
  

  Yeas: (14)	S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, A. Hopkins, and S. Turner
  Absent: (1)	J. Morgan

  
  Motion Passed (14 to 0)

5.

Deferred Matters/Additional Business

None.

6.

Confidential (Enclosed for Members only.)

• Moved by: E. Peloza
  Seconded by: A. Kayabaga

  That the Strategic Priorities and Policy Committee convene In Closed Session for the purpose of considering the following:

  A matter pertaining to the proposed or pending acquisition or disposition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  
  

  Yeas: (14)	S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, A. Hopkins, and S. Turner
  Absent: (1)	J. Morgan

  
  Motion Passed (14 to 0)

  The Strategic Priorities and Policy Committee convened In Closed Session from 6:50 PM to 7:12 PM.

  
  

7.

Adjournment

The meeting adjourned at 7:13 PM.