Civic Works Committee

Report

The 9th Meeting of the Civic Works Committee

Tuesday, June 22, 2021 at 12:00 P.m. - 1:00 P.m.

2021 Meeting - Virtual Meeting during the COVID-19 Emergency

Please check the City website for current details of COVID-19 service impacts.

Meetings can be viewed via live-streaming on YouTube and the City website

PRESENT:

• Councillors E. Peloza (Chair),
• J. Helmer,
• M. Cassidy,
• P. Van Meerbergen,
• and S. Turner

ABSENT:

• Mayor E. Holder

ALSO PRESENT:

• A. Pascual and M. Ribera
  
  Remote Attendance: Councillor S. Hillier; G. Belch, G. Dales, J. Dann, P. Kavcic, S. Maguire, S. Mathers, J. Parsons, A. Rammeloo, J. Raycroft, A. Rozentals, K. Scherr, J. Stanford, and B. Westlake-Power.
  
  The meeting was called to order at 12:00 PM with Councillor E. Peloza in the Chair; it being noted that the following Members were in remote attendance: Councillors M. Cassidy, J. Helmer, S. Turner, and P. Van Meerbergen.
  
  
  

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Consent

• Moved by: P. Van Meerbergen
  Seconded by: J. Helmer

  That Items 2.1 to 2.13, inclusive, BE APPROVED.

  
  

  Yeas: (5)	E. Peloza, P. Van Meerbergen, J. Helmer, M. Cassidy, and S. Turner
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

2.1

5th Report of the Transportation Advisory Committee

• Moved by: P. Van Meerbergen
  Seconded by: J. Helmer

  That the 5th Report of the Transportation Advisory Committee, from its meeting held on May 25, 2021, BE RECEIVED.

  
  
  
  
  Motion Passed

2.2

Appointment of Consulting Engineer for the Mud Creek Phase 2 Detailed Design

• Moved by: P. Van Meerbergen
  Seconded by: J. Helmer

  That, on the recommendation of Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated June 22, 2021, related to the appointment of consulting services for the Mud Creek Phase 2 project:

  a)        AECOM Canada Ltd. BE APPOINTED consulting engineers to complete the detailed design for the Mud Creek Phase 2 project, in accordance with the estimate on file, at an upset amount of $564,198.00 (including contingency), excluding HST, in accordance with Section 15.2 (e) of the City of London’s Procurement of Goods and Services Policy;

  b)        the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the above-noted staff report;

  c)        the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)        the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract; and,

  e)        the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2021-T06)

  
  
  
  
  Motion Passed

2.3

Pottersburg Sanitary Trunk Sewer Re-Alignment Municipal Class Environmental Assessment - Notice of Completion

• Moved by: P. Van Meerbergen
  Seconded by: J. Helmer

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the Pottersburg Sanitary Trunk Sewer Re-Alignment Environmental Assessment:

  a)        the Pottersburg Sanitary Trunk Sewer Re-Alignment Environmental Assessment Executive Summary, as appended to the above-noted staff report, BE ACCEPTED;

  b)        a Notice of Completion BE FILED with the Municipal Clerk; and,

  c)        the Municipal Class Environmental Assessment Schedule B Project File for the Pottersburg Sanitary Trunk Sewer Re-Alignment BE PLACED on public record for a 30-day review period. (2021-E05)

  
  
  
  
  Motion Passed

2.4

Contract Award: Tender RFT21-68 - Mud Creek Flood Reduction and Channel Rehabilitation Phase 1b

• Moved by: P. Van Meerbergen
  Seconded by: J. Helmer

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated June 22, 2021, related to the award of contract for the Mud Creek Flood Reduction and Channel Rehabilitation Phase 1b Project:

  a)        the bid submitted by J-AAR Excavating Limited at its tendered price of $3,556,553.50, excluding HST, for the Mud Creek Flood Reduction and Channel Rehabilitation Phase 1b Project, BE ACCEPTED; it being noted that the bid submitted by J-AAR Excavating Limited was the lowest of five bids received and meets the City's specifications and requirements in all areas;

  b)        the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the above-noted staff report;

  c)        the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this project;

  d)        the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract, or issuing a purchase order for the material to be supplied and the work to be done, relating to this project (Tender RFT21-68); and,

  e)        the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2021-T06)

  
  
  
  
  Motion Passed

2.5

Appointment of Consulting Engineer for the Dingman Creek Subwatershed Stage 2 Lands: Schedule C Municipal Class Environmental Assessment

• Moved by: P. Van Meerbergen
  Seconded by: J. Helmer

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated June 22, 2021, related to the appointment of consulting services for the Dingman Creek Subwatershed Stage 2 Lands Municipal Class Environmental Assessment project:

  a)        Kontzamanis Graumann Smith MacMillan Inc. BE APPOINTED consulting engineers to complete the detailed design for the Dingman Creek Stage 2 EA project, in accordance with the estimate on file, at an upset amount of $698,529.20 (including contingency), excluding HST, in accordance with Section 15.2 (e) of the City of London’s Procurement of Goods and Services Policy;

  b)        the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the above-noted staff report;

  c)        the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)        the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract; and

  e)        the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2021-E21)

  
  
  
  
  Motion Passed

2.6

Appointment of Consulting Engineers for the Infrastructure Renewal Program

• Moved by: P. Van Meerbergen
  Seconded by: J. Helmer

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated June 22, 2021, related to the appointment of consulting engineers for the Infrastructure Renewal Program:

  a)         the following consulting engineers BE APPOINTED to carry out consulting services for the identified Infrastructure Renewal Program funded projects, at the upset amounts identified below, in accordance with the estimate on file, and in accordance with Section 15.2 (e) of the City of London’s Procurement of Goods and Services Policy:

  i)          Stantec Consulting Ltd. BE APPOINTED consulting engineers to complete the pre-design, detailed design and construction administration of Assignment B, Victoria Street Reconstruction from west limit to Lombardo Avenue and Victoria Street Pumping Station Replacement, in the total amount of $504,180.60 (including contingency), excluding HST;
  ii)         Archibald, Gray and McKay Engineering Ltd. (AGM) BE APPOINTED consulting engineers to complete the pre-design and detailed design of Assignment G, Quebec Street Reconstruction Phase 1 from Oxford Street East to the CP railway tracks in the total amount of $418,000.00 (including contingency), excluding HST;

  b)        the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the above-noted staff report;

  c)        the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)        the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract; and

  e)        the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2021-T04)

  
  
  
  
  Motion Passed

2.7

Appointment of Consulting Engineering - Hyde Park Pumping Station Upgrades

• Moved by: P. Van Meerbergen
  Seconded by: J. Helmer

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated June 22, 2021, related to the appointment of consulting services for the detailed design and contract administration of the Hyde Park Pumping Station Upgrades project:

  a)        the proposal submitted by AECOM Canada Ltd., 410-250 York Street, Citi Plaza, London, Ontario N6A 6K2, in the amount of $130,456.00, including contingency in the amount of $20,000.00, excluding HST, BE AWARDED in accordance with Section 15.2 (d) of the City of London’s Procurement of Goods and Services Policy;

  b)        the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the above-noted staff report;

  c)        the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and,

  d)        the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2021-E03)

  
  
  
  
  Motion Passed

2.8

Arva-Huron Water Transmission Main Municipal Class Environmental Assessment Master Plan - Notice of Completion

• Moved by: P. Van Meerbergen
  Seconded by: J. Helmer

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated June 22, 2021, related to the Arva-Huron Water Transmission Main Municipal Class Environmental Assessment Master Plan:

  a)        the Arva-Huron Water Transmission Main Municipal Class Environmental Assessment Master Plan Executive Summary, as appended to the above-noted staff report, BE ACCEPTED;

  b)        a Notice of Completion BE FILED with the Municipal Clerk; and,

  c)        the Project File for the Arva Pumping Station to Huron Street Water Transmission Main Municipal Class Environmental Assessment Master Plan BE PLACED on public record for a 45-day review period. (2021-E05/E08)

  
  
  
  
  Motion Passed

2.9

Waterloo and Piccadilly Area Traffic Study Recommendations

• Moved by: P. Van Meerbergen
  Seconded by: J. Helmer

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated June 22, 2021, related to the Waterloo and Piccadilly Area Traffic Study:

  a)        the above-noted staff report BE RECEIVED;

  b)        the Civic Administration BE DIRECTED to implement the improvements within the Piccadilly Area Neighbourhood as set out in Section 2.4 of the above-noted staff report;

  c)        the Civic Administration BE DIRECTED to consider the recommendations of the study as part of any future planning applications for non-residential uses in the study area; and,

  d)        the Civic Administration BE DIRECTED to continue to monitor the study area as identified the above-noted staff report;
  it being noted that the communication, as appended to the added agenda, from C. Butler with respect to this matter, was received. (2021-T08)

  
  
  
  
  Motion Passed

a.

(ADDED) C. Butler

2.10

2021 Large Diameter Watermain Inspection Phase 2

• Moved by: P. Van Meerbergen
  Seconded by: J. Helmer

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated June 22, 2021, related to the Large Diameter Watermain Inspection Phase 2:

  a)        the contract value for Pure Technologies Ltd., 3rd Floor, 705-11 Avenue SW, Calgary, Alberta, T2R 0E3, in the amount of $582,867.00, excluding HST, BE APPROVED, in accordance with Section 14.4 (e) of the City of London’s Procurement of Goods and Services Policy;

  b)        the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the above-noted staff report;

  c)        the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and,

  d)        the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2021-E08)

  
  
  
  
  Motion Passed

2.11

2021 At-Grade Rail Crossing Improvements RFT 21-54 - Irregular Result

• Moved by: P. Van Meerbergen
  Seconded by: J. Helmer

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated June 22, 2021, related to the tender RFT21-54, 2021 At-Grade Rail Crossing Improvements:

  a)         the irregular bid submitted by Dufferin Construction Company, a division of CRH Canada Group Inc., at its tendered price of $489,889.20, excluding HST, BE ACCEPTED in accordance with Section 8.10 (b) and Section 13.2 (b) of the City of London’s Procurement of Goods and Services Policy;

  b)         the financing for this work BE APPROVED as set out in the Sources of Financing Report as appended to the above-noted staff report;

  c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary, to give effect to these recommendations; and,

  d)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, as required, to give effect to these recommendations. (2021-T10)

  
  
  
  
  Motion Passed

2.12

Single Source Additional Ravo Street Sweeper

• Moved by: P. Van Meerbergen
  Seconded by: J. Helmer

  That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken with respect to the staff report dated June 22, 2021, related to the single source additional Ravo street sweeper purchase:

  a)        the Single Source negotiated price BE ACCEPTED to purchase one (1) 2018 Ravo 5 iSeries Vacuum Street Sweeper for a total estimated price of $239,333.00, excluding HST, from Cubex Ltd., 189 Garden Avenue, Brantford, Ontario N3S 0A7;

  b)        the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with these purchases;

  c)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or having a purchase order, or contract record relating to the above-noted matter, in accordance with Section 14.4 (d) and Section 14.5 (a) (ii) of the City of London’s Procurement of Goods and Services Policy; and,

  d)         the funding for this purchase BE APPROVED as set out in the Source of Financing Report as appended to the above-noted staff report. (2021-V00)

  
  
  
  
  Motion Passed

2.13

RFP 21-33 Supply and Delivery of CNG Front Loading Waste Disposal Trucks

• Moved by: P. Van Meerbergen
  Seconded by: J. Helmer

  That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken with respect to the staff report dated June 22, 2021, related to the supply and delivery of CNG Front Loading Waste Disposal Trucks:

  a)        the submission from Vision Truck Group, for the supply and delivery of two (2) Compressed Natural Gas (CNG) Front Loading Waste Disposal Trucks at a total purchase price of $811,970.00, excluding HST, BE ACCEPTED, in accordance with Section 12.2 (b) of the City of London’s Procurement of Goods and Services Policy;

  b)        the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with these purchases;

  c)        the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or having a purchase order, or contract record relating to the above-noted matter; and,

  d)        the funding for this purchase BE APPROVED as set out in the Source of Financing Report as appended to the above-noted staff report. (2021-V00)

  
  
  
  
  Motion Passed

3.

Scheduled Items

None.

4.

Items for Direction

None.

5.

Deferred Matters/Additional Business

• Moved by: S. Turner
  Seconded by: M. Cassidy

  That Items 5.1 and 5.2 BE APPROVED.

  
  
  
  
  Motion Passed

5.1

Deferred Matters List

• That the Civic Works Committee Deferred Matters List as at June 14, 2021, BE RECEIVED.

  
  
  
  
  Motion Passed

5.2

(ADDED) 5th Report of the Cycling Advisory Committee

• That the following actions be taken with respect to the 5th Report of the Cycling Advisory Committee, from its meeting held on June 16, 2021:

  a)        the attached Sub-Committee Report related to the Draft Masonville Secondary Plan, BE FORWARDED to Civic Administration for consideration; and,

  b)        clauses 1.1 to 3.8 and 5.1 to 6.1, BE RECEIVED.

  
  
  
  
  Motion Passed

6.

Adjournment

The meeting adjourned at 12:17 PM.