Audit Committee

Report

1st Meeting of the Audit Committee
-
Council Chambers
PRESENT:
  • Deputy Mayor J. Helmer (Chair),
  • M. van Holst,
  • and S. Turner
ABSENT:
  • J. Morgan
  • and L. Higgs
ALSO PRESENT:
  • L. Livingstone, A. L. Barbon, B. Card, I. Collins, M. Daley, K. den Bok (KPMG), D. Hack, D. MacRae, S. Mathers, J. McCloskey, M. McErlain, D. Nabhani (KPMG), D. O'Brien, S. Oldham, J. Pryce (Deloitte), M. Redden (KPMG), M. Ribera, A. Ruffudeen (Deloitte), M. Schulthess, S. Stafford, G. Stronghill, S. Swance, E. Van Daele (KPMG).

    The meeting was called to order at 12:14 PM.


Councillor S. Turner notes a possible pecuniary interest in item 4.7, having to do with the 2020-2022 Internal Audit Plan by indicating that his employer, Middlesex London Health Unit, may be included in the internal audit universe.

  • Moved by:S. Turner
    Seconded by:M. van Holst

    That Councillor van Holst BE ELECTED Vice Chair of the Audit Committee for the term ending November 30, 2020.


    Motion Passed

None.

  • Moved by:S. Turner
    Seconded by:M. van Holst

    That the communication dated March 2, 2020, from Deloitte, with respect to the internal audit summary update, BE RECEIVED.


    Motion Passed
  • Moved by:S. Turner
    Seconded by:M. van Holst

    That the Observation Summary from Deloitte, as of March 2, 2020, BE RECEIVED.


    Motion Passed
  • Moved by:S. Turner
    Seconded by:M. van Holst

    That the communication from Deloitte, regarding the January - December 2019 internal audit dashboard as of March 2, 2020, BE RECEIVED.


    Motion Passed
  • Moved by:S. Turner
    Seconded by:M. van Holst

    That the communication from Deloitte, regarding the January - December 2020 internal audit dashboard as of March 2, 2020, BE RECEIVED.


    Motion Passed
  • Moved by:S. Turner
    Seconded by:M. van Holst

    That the Audit Report with respect to Electronic Fund Transfer (EFT) Compliance Assessment issued February 2020, BE RECEIVED. 


    Motion Passed
  • Moved by:S. Turner
    Seconded by:M. van Holst

    That the Audit Report with respect to Dearness Home Process Assessment issued February 2020, BE RECEIVED.


    Motion Passed
  • Moved by:S. Turner
    Seconded by:M. van Holst

    That the 2020-2022 Internal Audit Plan from Deloitte, approved at the Audit Committee on November 6, 2019 BE RECEIVED.


    Motion Passed
  • Moved by:S. Turner
    Seconded by:M. van Holst

    That the Audit Report with respect to IT Security Assessment issued November 2019, BE RECEIVED.


    Motion Passed
  • Moved by:M. van Holst
    Seconded by:S. Turner

    That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer the following actions be taken:

    a) the scope of work including expectations of the successful proponent, timelines, and general parameters described in this report for inclusion in the Request for Proposal (RFP) for internal audit services BE ENDORSED;

    b) the Civic Administration BE DIRECTED to proceed with the development and issuance of an RFP for internal audit services; and

    c) the striking of an Internal Audit Services Evaluation Committee BE APPROVED consisting of: Audit Committee Chair; Audit Committee Vice Chair; a representative from the City Manager’s office and from the Finance & Corporate Services area; Managing Director, Corporate Services and City Treasurer, Chief Financial Officer; with support by appropriate members of Civic Administration including Purchasing & Supply.


    Motion Passed
  • Moved by:S. Turner
    Seconded by:M. van Holst

    That the KPMG LLP Audit Planning Report, for the year ending December 31, 2019, BE APPROVED.


    Motion Passed
  • Moved by:M. van Holst
    Seconded by:S. Turner

    That the Audit Report with respect to Computerized Maintenance Management System (CMMS) Review issued January 2020, BE RECEIVED.


    Motion Passed
  • Moved by:M. van Holst
    Seconded by:S. Turner

    That the KPMG Report on Specified Auditing Procedures for the London Downtown Closed Circuit Television Program, for the year ending December 31, 2019, BE RECEIVED.


    Motion Passed
  • Moved by:M. van Holst
    Seconded by:S. Turner

    That the communication dated February 28, 2020 from Deloitte, regarding the progress memorandum: Class Replacement Pre-implementation Project Review, BE RECEIVED.


    Motion Passed
  • Moved by:S. Turner
    Seconded by:M. van Holst

    That the Audit Committee convene, In Closed Session, for the purpose of considering the following:

    6.1. Security of Property

    A matter pertaining to the security of the property of the municipality or local board.


    Motion Passed

    The Audit Committee convened in closed session from 1:24 PM to 1:33 PM.


  • Moved by:S. Turner
    Seconded by:M. van Holst

    That the meeting BE ADJOURNED.


    Motion Passed

    The meeting adjourned at 1:34 PM.