I.

CALL TO ORDER

1.

Disclosures of Pecuniary Interest

Recommendation:  That it BE NOTED that no pecuniary interests were disclosed.

II.

CONSENT ITEMS

2.

Restricted Acts of Council After Nomination Day and Voting Day - "Lame Duck" Council

Recommendation:  That, on the recommendation of the City Clerk, the staff report dated March 4, 2014 regarding the restricted acts of Council after Nomination Day and Voting Day BE RECEIVED for information.

Motion Passed

YEAS: J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher (4)

3.

Expropriation of Lands - Hyde Park Road Widening Project - Phase ll - TS1477-2

Recommendation:  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, on the advice of the Manager of Realty Services, with the concurrence of the Director, Roads and Transportation, approval BE GIVEN to the expropriation of lands as may be required for the Hyde Park Road Widening and Improvements Project, Phase II, between South Carriage Road and Fanshawe Park Road, and the following actions BE TAKEN in connection therewith:

a)         application be made by The Corporation of the City of London as Expropriating Authority to the Council of The Corporation of the City of London as Approving Authority for the approval to expropriate the lands required for Hyde Park Road Widening and Improvements Project Phase II between South Carriage Road and Fanshawe Park Road;

b)         The Corporation of the City of London serve and publish notice of the above application in accordance with the terms of the Expropriations Act;

c)         The Corporation of the City of London forward to the Chief Inquiry Officer any requests for a hearing that may be received and report such to the Council of The Corporation of the City of London for its information; and

d)         the by-law dated March 4, 2014, appended to the staff report, be introduced at the Municipal Council meeting to be held on March 18, 2014 to authorize the foregoing and direct the Civic Administration to carry out all necessary administrative actions.

Motion Passed

YEAS: J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher (4)

4.

Statement of Remuneration and Expenses - Elected and Appointed Officials

Recommendation:  That, in accordance with Section 284 of the Municipal Act, 2001, the Statement of Remuneration and Expenses for Elected and Appointed Officials for 2013 BE RECEIVED for information.

Motion Passed

YEAS: J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher (4)

5.

Delegated Signing Authority - Energy Conservation Incentive Applications

Recommendation:  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the Director – Environment, Fleet & Solid Waste and the Division Manager, Facilities BE DELEGATED AUTHORITY to alternately sign, on behalf of the Corporation, applications for energy conservation incentives; it being noted that such delegated authority is to support the timely submission of incentive applications and does not supersede the Levels of Contract Approval Authority contained in schedule A of The Corporation of the City of London Procurement of Goods and Services Policy.

Motion Passed

YEAS: J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher (4)

6.

Single Source - Supply and Install Stonedeck Floor Coating to the Controlled Basement Parking Area in City Hall

Recommendation:  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken:

a)         the price of $53,685.00 (HST extra) negotiated with Stoncor Group, 95 Sunray Street, Whitby, ON L1N 9C9, to supply and install stonedeck floor coating in the controlled basement parking area in City Hall BE ACCEPTED on a single source basis in accordance with section 14.4 (e) and 14.5 (a) (ii) of the Procurement of Goods and Services Policy;

b)         Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this purchase; and

c)         approval hereby given BE CONDITIONAL upon the Corporation entering into a purchase order relating to the subject matter of this approval.

Motion Passed

YEAS: J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher (4)

7.

Declare Surplus - City-Owned Land - Untraveled Section of Hill Street Road Allowance

Recommendation:  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, on the advice of the Manager of Realty Services, the following actions be taken with respect to a portion of the untraveled Hill Street road allowance, legally described as Parts 1, Registered Plan 33R-18776, as shown on Schedule “A” as appended to the staff report dated March 4, 2014:

a)         the subject property BE DECLARED SURPLUS; and

b)         the subject property BE OFFERED for sale to the abutting property owner, The Roman Catholic Episcopal Corporation of the Diocese of London in Ontario, at fair market value, failing which it will be tendered for sale in accordance with the City’s Sale and Other Disposition of Land Policy.

Motion Passed

YEAS: J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher (4)

8.

Declare Surplus and Offer for Sale - One Foot Strip of City-Owned Land Between 167 and 169 Elworthy Avenue

Recommendation:  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, on the advice of the Manager of Realty Services, the following actions be taken with respect to a one foot strip of City-owned land between 167 and 169 Elworthy Avenue, further described as Part 2, Reference Plan 18760, measuring approximately 1’ x 148’, containing an area of approximately 148 square feet:

a)         the subject property BE DECLARED SURPLUS; and,

b)         the subject property BE OFFERED for sale to the abutting property owner at 169 Elworthy Avenue, at fair market value, in accordance with the City’s Sale and Other Disposition of Land Policy.

Motion Passed

YEAS: J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher (4)

9.

Declare Surplus and Offer for Sale - Five Metre Strip of City-Owned Land Abutting 6 Empress Avenue

Recommendation:  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, on the advice of the Manager of Realty Services, the following actions be taken with respect to a five metre strip of City-owned land abutting 6 Empress Avenue, further described as Part of Part Lots 39, 40 Plan 58(W), containing an area of approximately 1,485 square feet (138 square meters):

a)         the subject property BE DECLARED SURPLUS; and,

b)         the subject property BE OFFERED for sale to the abutting property owner at 6 Empress Avenue, at fair market value, in accordance with the City’s Sale and Other Disposition of Land Policy.

Motion Passed

YEAS: J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher (4)

10.

Declare Surplus City-Owned Land - Colborne Street Diversion

Recommendation:  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, on the advice of the Manager of Realty Services, the following actions be taken with respect to a portion of the Colborne Street Diversion, legally described as Parts 4, 5, 6, 7 and 8, Registered Plan 33R-18775, as shown on Schedule “A” as appended to the staff report dated March 4, 2014:

a)         the subject property BE DECLARED SURPLUS; and

b)         the subject property BE OFFERED to the abutting property owner, The Diocese of London, at fair market value, failing which it will be tendered for sale in accordance with the City’s Sale and Other Disposition of Land Policy.

Motion Passed

YEAS: J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher (4)

III.

SCHEDULED ITEMS

IV.

ITEMS FOR DIRECTION

11.

Council Members' Expense Account Policy 28(2)

Recommendation:  That the following actions be taken with respect to the request by Councillors P. Hubert and H.L. Usher regarding the purchase of multiple tickets to a community event from their annual expense allocation:

a)         the request by Councillors P. Hubert and H.L. Usher to purchase  multiple tickets to a community event from their annual expense allocation BE APPROVED on an exception basis; and,

b)         the City Clerk BE DIRECTED to report back at a future meeting of the Corporate Services Committee with a proposed amendment to the Council Members’ Expense Account Policy to provide for the purchase of multiple tickets to a community event as an allowable expense.

Motion Passed

YEAS: J.B. Swan, B. Polhill, H.L. Usher (3)

NAYS: J.P. Bryant (1)

12.

City of London's Declaration of Office

Recommendation:  That the communication dated February 3, 2014, from O. Hobson, regarding the Declaration of Office for Members of Municipal Council, BE REFERRED to the local Members of the Legislative Assembly of Ontario for appropriate action.

Motion Passed

YEAS: J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher (4)

13.

Request for Designation of the London Rib Fest as a Municipally Significant Event

Recommendation:  That the London Rib Fest, to be held July 31, 2014 to August 4, 2014, in Victoria Park, BE DESIGNATED as an event of municipal significance in the City of London.

Motion Passed

YEAS: J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher (4)

14.

Request for Designation of the International Food Festival as a Municipally Significant Event

Recommendation:  That the International Food Festival to be held June 20, 2014 to June 22, 2014, in Victoria Park, BE DESIGNATED as an event of municipal significance in the City of London.

Motion Passed

YEAS: J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher (4)

15.

Consideration of Appointment to the London Advisory Committee on Heritage

Recommendation:  That Doug Bricknell, from Western University, BE APPOINTED as a Non-Voting Member on the London Advisory Committee on Heritage for the term ending February 28, 2015.

Motion Passed

YEAS: J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher (4)

16.

Consideration of Appointment to the Trees and Forests Advisory Committee

Recommendation:  That Chris Haindl, representative of the Urban League of London, BE APPOINTED as a Voting Member on the Trees and Forests Advisory Committee for the term ending February 28, 2015.

Motion Passed

YEAS: J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher (4)

17.

Consideration of Appointment to the Child Care Advisory Committee

Recommendation:  That Ailene Wittstein BE APPOINTED as a Voting Member-at-Large on the Child Care Advisory Committee for the term ending February 28, 2015.

Motion Passed

YEAS: J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher (4)

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

VI.

CONFIDENTIAL (Confidential Appendix enclosed for Members only.)

(See Confidential Appendix to the 8th Report of the Corporate Services Committee enclosed for Members only.)

The Corporate Services Committee convened in camera from 1:25 PM to 2:45 PM after having passed a motion to do so, with respect to the following matters:

C-1.

A matter pertaining to the purpose of instructions and directions to officers and employees of the Corporation pertaining to a proposed acquisition and/or disposition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed acquisition and/or disposition of land; commercial and financial information supplied in confidence pertaining to the proposed acquisition and/or disposition the disclosure of which  could reasonably be expected to, prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed acquisition and/or disposition that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed acquisition and/or disposition whose disclosure could reasonably be expected to prejudice the economic interests of the  Corporation or its competitive position; information concerning the proposed acquisition and/or disposition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed acquisition and/or disposition.

C-2.

A matter pertaining to advice and recommendations of officers and employees of the Corporation concerning labour relations and employee negotiations relating to one of the Corporation's associations or unions including communications necessary for that purpose and for the purposes of providing instructions and directions to officers and employees of the Corporation.

C-3.

ADDED - A matter pertaining to personal matters about identifiable individuals, including municipal employees in respect of employment related matters and advice and recommendations of officers and employees of the Corporation and communications necessary for that purpose.

C-4.

ADDED - A matter pertaining to labour relations and employee negotiations relating to one of the Corporation’s unions and advice and recommendations of officers and employees of the Corporation including communications necessary for that purpose.

C-5.

ADDED - A matter pertaining to personal matters about identifiable individuals, including municipal or local board employees, and advice and recommendations of officers and employees of the Corporation and communications necessary for that purpose.

VII.

ADJOURNMENT