Community and Protective Services Committee

Report

Meeting #:	7th Meeting of the Community and Protective Services Committee
Date:	Wednesday, April 04, 2018 at 12:00 P.m. - 3:00 P.m.
Location:	Council Chambers Second Floor, London City Hall

PRESENT:

• Councillors M. Cassidy,
• V. Ridley,
• B. Armstrong,
• M. Salih,
• and P. Squire

ABSENT:

• Mayor M. Brown

ALSO PRESENT:

• Councillors J. Helmer, A. Hopkins and M. van Holst; J. Bunn, B. Card, ​M. Daley, S. Datars Bere, A. Davila, L. Hamer, O. Katolyk, V. Kinsley, G. Kotsifas, L. Livingstone, A. Mohile, S. Oldham, C. Smith, S. Spring, S. Stafford, B. Westlake-Power

---

1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Consent

• Moved by: P. Squire
  Seconded by: V. Ridley

  That Items 2.1 to 2.4 BE APPROVED.

  
  

  Yeas: (5)

  M. Cassidy, V. Ridley, B. Armstrong, M. Salih, and P. Squire

  
  Motion Passed (5 to 0)

2.1

RFP18-07 - Consulting Services - Thames Valley Corridor -  SoHo Neighbourhood

• Moved by: P. Squire
  Seconded by: V. Ridley

  That on the recommendation of the Managing Director, Planning and City Planner, the following actions be taken with respect to the staff report dated April 4, 2018, related to Consulting Services for the Thames Valley Corridor SoHo Neighbourhood:

  a)            the proposal submitted by Dillon Consulting for the provision of Consulting Services for the Thames Valley Corridor SoHo Neighbourhood in accordance with RFP18-07, at a total estimated cost of $300,997.60 (HST extra), BE ACCEPTED;

  b)            the financing for this purchase BE APPROVED in accordance with the Source of Financing Report, as appended to the above-noted staff report;

  c)            the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this purchase;

  d)            the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract for this purchase; and,

  e)            the Mayor and the City Clerk BE AUTHORIZED to execute any contract, statement of work or other documents, if required, to give effect to these recommendations. (2018-D09)

  
  
  
  Motion Passed

2.2

RFP 17-36 - London Fire Department - Enterprise Wide Management / Administration Software

• Moved by: P. Squire
  Seconded by: V. Ridley

  That, on the recommendation of the Acting Fire Chief, with the concurrence of the Managing Director of Neighbourhood, Children and Fire Services (NCFS) and the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken with respect to staff report dated April 4, 2018 related to the acquisition and implementation of a cloud based enterprise wide management/administration software for the London Fire Department (RFP 17-36):

  a)            the above-noted report on the assessment of the scope and sourcing of a cloud based software solution BE RECEIVED for information;

  b)            RFP17-36 for the acquisition and implementation of the software solution BE AWARDED to ICO Technologies Inc. in accordance with section 8.5 (a) (i) of the Procurement of Goods and Services Policy at an implementation cost of $388,400 (excluding taxes), conditional on Council approval of the service agreement set out in part c), below;

  c)            the revised attached proposed by-law BE INTRODUCED at the Municipal Council meeting on April 10, 2018 to:

  i)             approve the Service Agreement between The Corporation of the City of London and ICO Technologies regarding records management and reporting software for Fire Services, substantially in the form appended to the above-noted by-law; and,
  ii)            authorize the Mayor and the City Clerk to execute the above-noted Agreement;

  d)            the financing for the project BE APPROVED as set out in the Source of Financing Report appended to the above-noted staff report; and,

  e)            the Civic Administration BE AUTHORIZED to undertake the administrative acts that are necessary in connection with the acquisition and implementation of the records management and reporting software solution.(2018-A03)

  
  
  
  Motion Passed

2.3

Single Source Procurement - SS18-14 -  Recreation Activity Management System

• Moved by: P. Squire
  Seconded by: V. Ridley

  That, on the recommendation of the Managing Director of Parks and Recreation and the Managing Director of Neighbourhood, Children, and Fire Services, the following actions be taken with respect to the staff report dated April 4, 2018 related to a single source acquisition of a Recreation Activity Management System for the City of London under section 14.4(g) of the Procurement of Goods and Services Policy:

  a)            the price submitted by  Perfectmind Inc. for a Recreation Activity Management System for the City of London, at an implementation cost of $143,500 (excluding HST) and annual service fee of $108,800 per year (excluding HST), for a contract term of five (5) years, BE ACCEPTED;

  b)            the financing for this project BE APPROVED as set out in the Source of Financing Report appended to the above-noted staff report;

  c)            the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this project;

  d)            the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract for the work to be done relating to this project; and

  e)            the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2018-A03)

  
  
  
  Motion Passed

2.4

3rd Report of the Animal Welfare Advisory Committee

• Moved by: P. Squire
  Seconded by: V. Ridley

  That the following actions be taken with respect to the 3rd Report of the Animal Welfare Advisory Committee from its meeting held on March 1, 2018:

  a)            the Director, Water and Wastewater, the Acting Division Manager, Stormwater Engineering and B. Verscheure, Land Use Regulations Officer, Upper Thames River Conservation Authority, BE INVITED to attend the next Animal Welfare Advisory Committee (AWAC) meeting to advise the AWAC on the actions relating to the beaver lodge destruction in West London, including but not limited to, the jurisdiction over the waterway in order to assess how to better protect species at risk in these circumstances and how the AWAC might assist affected residents;

  b)            the Manager, Urban Forestry, BE REQUESTED to advise the Animal Welfare Advisory Committee of the following, with respect to the tree trimming protocols being prepared:

  i)             an update on the status of the proposed tree trimming protocols;

  ii)            whether or not the proposed protocols will apply to the trees being removed along the proposed Bus Rapid Transit (BRT) routes; and,

  iii)           if the proposed protocols apply to trees being removed along the BRT route, whether or not the proposed protocol will be communicated to the personnel contracted to remove the trees along the BRT route;

  c)            the matter of educating dog owners of the risks of their dogs contracting dog influenza BE INCORPORATED into the 2018 Animal Welfare Advisory Committee (AWAC) Work Plan; it being noted that the AWAC heard a presentation from K. Ashe, with respect to this matter; and,

  d)            clauses 1, 2, 6, 7 and 8 BE RECEIVED.

  
  Motion Passed

3.

Scheduled Items

3.1

Community Gardens and the Mayor’s New Year’s Honour List Award for Accessibility

• Moved by: V. Ridley
  Seconded by: M. Salih

  That the following actions be taken with respect to Community Gardens and the Mayor's New Year's Honour List Award for Accessibility:

  a)         the delegation from M. Cairns and J. Madden, of the Accessibility Advisory Committee, BE RECEIVED;

  b)         the Civic Administration BE REQUESTED to review past Advisory Committee reports to ensure that items are included on Standing Committee deferred lists, as appropriate;

  c)         the matter of renaming the “Persons with a Disability” award to “Accessibility” award for the Mayor’s New Year’s Honour List BE ADDED to the Community and Protective Services Committee deferred matters list; and,

  d)         the Civic Administration BE REQUESTED to report back at a future meeting of the Community and Protective Services Committee with respect to modifications to the Community Gardens program, specifically with respect to accessibility.

   

   

  
  

  Yeas: (5)

  M. Cassidy, V. Ridley, B. Armstrong, M. Salih, and P. Squire

  
  Motion Passed (5 to 0)

4.

Items for Direction

• Moved by: M. Salih
  Seconded by: V. Ridley

  That Items 4.1 and 4.2 BE APPROVED.

  
  Motion Passed (5 to 0)

4.1

By-law L.-130-71

• Moved by: M. Salih
  Seconded by: V. Ridley

  That the delegation request from J. Schlemmer, Neighbourhood Legal Services, with respect to the applicability of By-law L.-130-71, BE APPROVED for a future meeting of the Community and Protective Services Committee; it being noted that a communication from Mr. Schlemmer was received with respect to this matter. (2018-C01)

  
  

4.2

Day in a Chair

• Moved by: M. Salih
  Seconded by: V. Ridley

  That the delegation request from A. McGaw, with respect to A Day in a Chair, BE APPROVED for a future meeting of the Community and Protective Services Committee; it being noted that a communication from Ms. McGaw was received with respect to this matter. (2018-R06)

  
  Motion Passed

4.3

3rd Report of the Accessibility Advisory Committee

• Moved by: V. Ridley
  Seconded by: M. Salih

  That the following actions be taken with respect to the 3rd Report of the Accessibility Advisory Committee, from its meeting held on March 22, 2018:

  a)            the Conservation Master Plan for the Medway Valley Heritage Forest ESA (South) BE ENDORSED by the Accessibility Advisory Committee; it being noted that the Meeting Minutes from the ESA CMP Planning Process and the AODA Information Meeting held on February 21, 2018, as well as the attached presentation from L. McDougall, Ecologist, were received;

  b)            the implementation of Option 1, as outlined in the attached presentation from J. Michaud, Landscape Architect, for the proposed playground at the South West Community Centre, BE SUPPORTED by the Accessibility Advisory Committee;

  c)            the attached 2018 Work Plan for the Accessibility Advisory Committee BE APPROVED;

  d)            J. Madden BE APPOINTED as Interim Chair of the Built Environment Sub-Committee and P. Moore BE APPOINTED as Chair of the Transportation Sub-Committee; it being noted that both the Built Environment Sub-Committee and the Transportation Sub-Committee will meet the second Tuesday of each month; and,

  e)            clauses 1.1, 3.1, 3.2, 3.3, 3.4 and 5.2 BE RECEIVED.

  
  Motion Passed (5 to 0)

4.4

3rd Report of the Community Safety and Crime Prevention Advisory Committee

• Moved by: V. Ridley
  Seconded by: M. Salih

  That the following actions be taken with respect to the 3rd Report of the Community Safety and Crime Prevention Advisory Committee from its meeting held on March 22, 2018:

  a)            the following actions be taken with respect to the Neighbourhood Watch London update:

  i)            Neighbourhood Watch London BE ADVISED that the Community Safety and Crime Prevention Advisory Committee supports the Neighbourhood Watch London application for a London Community Foundation Vitality Grant; and,

  ii)            it BE NOTED that a verbal presentation and the attached information from M. Sands, Executive Director, Neighbourhood Watch London, with respect to the Neighbourhood Watch London update, were received;

  b)            the Pedestrian Crossover videos prepared by Active and Safe Routes to School BE NOMINATED by the Municipal Council for a Canadian Safety Council Award; it being noted that the Community Safety and Crime Prevention Advisory Committee received the attached communication from E. Van Kesteren, on behalf of Active and Safe Routes to School, with respect to this matter; it being further noted that the above-noted videos are available for viewing at the following link: https://www.youtube.com/watch?v=mL0TzMtQClw&t=2s

  c)            L. Norman BE REQUESTED to advise the Transportation Advisory Committee (TAC) that the Community Safety and Crime Prevention Advisory Committee (CSCP) expressed its support for the Toronto Pedestrian Charter; it being noted that L. Norman is the CSCP representative to the TAC; and,

  d)            clauses 1.1, 3.1, 5.1, 5.4 and 5.5, BE RECEIVED.

  
  Motion Passed (5 to 0)

4.5

4th Report of the Diversity, Inclusion and Anti-Oppression Advisory Committee

• Moved by: V. Ridley
  Seconded by: B. Armstrong

  That the following actions be taken with respect to the 4th Report of the Diversity, Inclusion and Anti-Oppression Advisory Committee from its meeting held on March 15, 2018:

  a)            the following actions be taken with respect to the Policy & Planning Sub-Committee minutes from its meeting held on March 1, 2018:

  i)              the Civic Administration BE REQUESTED to provide the Diversity, Inclusion and Anti-Oppression Advisory Committee with a list of policies being reviewed under the Gender and Equity Lens; and,

  ii)              it BE NOTED that the Policy & Planning Sub-Committee minutes from its meeting held on March 1, 2018 were received;

  b)            the following actions be taken with respect to the proposed Diversity, Inclusion and Anti-Oppression Advisory Committee brochure and logo:

  i)            the attached proposed brochure BE APPROVED with the following revisions:

  A)      correcting the Nomination period for The City of London Diversity, Race Relations and Inclusivity Award to September 30 each year;

  B)     reviewing Accessibility for Ontarians with Disabilities Act standards;

  C)    removing the picture of the crosswalk and using one showing people using the crosswalk; and,

  D)   including the City of London website link on the brochure; and,

  ii)            the proposed logo BE TABLED pending a review by Corporate Communications;

  c)            the City Clerk BE REQUESTED to undertake a review of the potential provision of child minding for Advisory Committees and to report back to the appropriate standing committee;

  d)            the following actions be taken with respect to Black History Month:

  i)            M. Mlotha BE APPOINTED as the Diversity, Inclusion and Anti-Oppression Advisory Committee representative on the Black History Month Committee; and,

  ii)            it BE NOTED that the Diversity, Inclusion and Anti-Oppression Advisory Committee heard a verbal presentation from M. Mlotha with respect to the Black History Month activities;

  e)            the banner from the "All Are Welcome Here:  United in Diversity" event being held on March 21, 2018, BE PRESENTED at the Municipal Council meeting to be held on March 27, 2018; and,

  f)             clauses 1.1, 2.1, 2.2, 4.1, 5.1, 5.3, 6.2, 7.3 and 7.4 BE RECEIVED.

  
  Motion Passed (5 to 0)

5.

Deferred Matters/Additional Business

5.1

Deferred Matters List

• Moved by: M. Salih
  Seconded by: B. Armstrong

  That the Deferred Matters List for the Community and Protective Services Committee, as at March 26, 2018, BE RECEIVED.

  
  

  Yeas: (5)

  M. Cassidy, V. Ridley, B. Armstrong, M. Salih, and P. Squire

  
  Motion Passed (5 to 0)

6.

Confidential

None.

7.

Adjournment

The meeting adjourned at 1:02 PM.