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Council
MINUTES
6TH MEETING
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February 9, 2015
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The Council meets in Regular Session in the
Council Chambers this day at 4:08 p.m.
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PRESENT: Mayor M. Brown and Councillors M.
van Holst, B. Armstrong, J. Helmer, M. Cassidy P. Squire, J. Morgan, P. Hubert,
A. Hopkins, V. Ridley, S. Turner, H.L. Usher, and J. Zaifman and C. Saunders
(City Clerk).
ALSO PRESENT: A. Zuidema, J.P. Barber, G.
Belch, J. Braam, B. Coxhead, S. Datars Bere, K. Dawtrey, J.M. Fleming, N.
Hall, M. Hayward, G. Kotsifas, G.T. Hopcroft, L. Livingstone, D. MacRae, B.
Martinez, V. McAlea Major, D. O’Brien, R. Paynter, L.M. Rowe, S. Spring, K.
Stewart and B. Westlake-Power.
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At the beginning of the Meeting all Members
are present, except Councillors M. Salih and T. Park.
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Councillor J. Helmer discloses a pecuniary
interest in clause 15 of the 3rd Report of the Civic Works Committee, having
to do with the Canada Post Community Mailbox Program, by indicating that his
wife is employed with Canada Post.
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MOTION FOR IN CAMERA SESSION
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Motion made by Councillor S. Turner and
seconded by Councillor M. van Holst to Approve that Council rise and go into
Committee of the Whole, in camera, for the purpose of considering the
following:
a)
A
matter pertaining to advice that is subject to solicitor-client privilege,
including communications necessary for that purpose, with respect to North
London Housing Concerns. (C1/4/PEC)
b)
(ADDED)
A matter pertaining to labour relations, employee negotiations, personal
matters about identifiable individuals, including current and former
municipal employees, outstanding litigation affecting the municipality and
advice that is subject to solicitor-client privilege, including
communications necessary for that purpose and for the purpose of providing
directions to officers and employees of the Corporation. (C-1/6/CSC)
c)
(ADDED)
A matter pertaining to advice that is subject to solicitor-client privilege
including communications necessary for that purpose, and for the purpose of
giving instructions and directions to the solicitors of the municipality in
connection with such advice relating to appointments to the Western Fair
Association. (C-2/6/CSC)
d)
(ADDED)
A matter pertaining to advice that is subject to solicitor-client privilege,
including communications necessary for that purpose with respect to Canada
Post.
e)
(ADDED)
A matter pertaining to advice that is subject to solicitor-client privilege,
including communications necessary for that purpose with respect to a
guideline document entitled “Our Move Forward” London’s Downtown Plan”.
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Motion Passed
YEAS: M. Brown, M. van Holst, B. Armstrong,
M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S.
Turner, H.L. Usher, J. Zaifman (12)
RECUSED: J. Helmer (1)
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The
Council rises and goes into Committee of the Whole at 4:18 PM, with Mayor M.
Brown in the Chair and all Members present, except Councillors T. Park and M.
Salih.
The Committee of the Whole rises at 6:05 PM
and Council reconvenes at 6:09 PM, with all Members present except Councillors
P. Hubert, T. Park and M. Salih.
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Motion made by Councillor B. Armstrong and
seconded by Councillor J. Helmer to Approve the Minutes of the Fifth Meeting
held on January 27, 2015.
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Motion Passed
YEAS: M. Brown, M. van Holst, B. Armstrong,
J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, V. Ridley, S.
Turner, H.L. Usher, J. Zaifman (12)
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Motion made by Councillor H.L. Usher and
seconded by Councillor V. Ridley to Approve Receipt and Referral of the
following communications, as noted on the public Agenda.
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Motion Passed
YEAS: M. Brown, M. van Holst, B. Armstrong,
J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, V. Ridley, S.
Turner, H.L. Usher, J. Zaifman (12)
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None.
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Motion made by Councillor H.L. Usher and
seconded by Councillor M. van Holst to Approve that pursuant to section 7.4
of the Council Procedure By-law, the order of business be changed to permit
consideration clause 15, of the 3rd Report of the Civic Works Committee, at
this time.
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Motion Passed
YEAS: M. Brown, M. van Holst, B. Armstrong,
M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S.
Turner, H.L. Usher, J. Zaifman (12)
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At 6:13 PM Councillor J. Helmer leaves the
meeting.
At 6:13 PM Councillor P. Hubert enters the
meeting.
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3rd Report of the Civic Works Committee
Councillor Usher presents.
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Motion
made by Councillor H.L. Usher to Approve clause 15.
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15.
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Canada Post Community Mailbox Program
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Recommendation: That, subject to the advice
of the City Solicitor, the following actions be taken with respect to Canada
Post’s Community Mailbox Program:
a)
the
Civic Administration BE DIRECTED to undertake consultation with the City of
Hamilton’s Civic Administration and report back at a future meeting of the
Civic Works Committee on the City of Hamilton’s approach and response to this
matter and provide clarification as to why the Civic Administration is
recommending a different approach and response;
b)
the
Civic Administration BE DIRECTED to investigate and report back at a future
meeting of the Civic Works Committee on how other municipalities have
approached this matter;
a)
the
Civic Administration BE DIRECTED to make the necessary arrangements to hold a
public meeting to provide a forum to ensure that the public has had an
opportunity to comment on this matter; and,
d) the
Civic Administration BE DIRECTED to submit a letter to Canada Post requesting
that the implementation of the Community Mail Box (CMB) Program and
installation of the CMB’s be deferred until such time as the report back noted
in a) and b), above, and the public meeting noted in c), above, has been
undertaken;
it being understood that if Canada Post
pushes ahead with the implementation of the program while staff are preparing
their report, staff will continue to ensure every effort is made to protect the
best interests of the community based upon the consultation in c) above;
it being noted that the CWC received the
following:
·
a
communication and the attached presentation from D. Heap, 85 Forward Ave, expressing concern with the lack of consultation
by Canada Post and the inadequacy of compensation to local municipalities for
the associated costs, and encouraging the City of London to look at all of the
implications, both monetary and social;
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a
communication and verbal presentation from Samuel E. Trosow, 43 Mayfair Drive,
requesting additional public consultation; encouraging the City of London to
look at all options available to it to manage the situation, including the
long-term financial implications, in the best interests of the community;
asking that the City of London review any other legislation that may strengthen
its ability to address what he feels is downloading from the federal level to
already hard-pressed municipalities; and,
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a
communication dated January 15, 2015, from D. Lemelin, National President,
Canadian Union of Postal Workers, requesting support for continued door-to-door
service. (2015 - D19)
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Motion made by Councillor H.L. Usher and
seconded by Councillor P. Hubert to Approve that clause 15 be amended by
deleting the clause in its entirety and by replacing it with the following
new clause:
“15. That, the following actions be
taken with respect to Canada Post’s Community Mailbox Program:
a) the
Civic Administration BE DIRECTED to investigate and report back at the March
3, 2015 Civic Works Committee meeting on how other municipalities have
approached this matter; and,
b) the
Civic Administration BE DIRECTED to submit a letter to Canada Post requesting
that Canada Post undertake an enhanced public consultation process prior to
the implementation of the Community Mail Box (CMB) Program and the
installation of the CMB’s and inform the Municipality as to the results of
that consultation;
it being understood that if Canada Post
pushes ahead with the implementation of the program while staff are preparing
their report, staff will continue to ensure every effort is made to protect
the best interests of the community;
it being noted that the CWC received the
following:
• a
communication and the attached presentation from D. Heap, 85 Forward
Ave, expressing concern with the lack of consultation by Canada Post and the
inadequacy of compensation to local municipalities for the associated costs,
and encouraging the City of London to look at all of the implications, both
monetary and social;
• a
communication and verbal presentation from Samuel E. Trosow, 43 Mayfair
Drive, requesting additional public consultation; encouraging the City of
London to look at all options available to it to manage the situation,
including the long-term financial implications, in the best interests of the
community; asking that the City of London review any other legislation that
may strengthen its ability to address what he feels is downloading from the
federal level to already hard-pressed municipalities; and,
• a
communication dated January 15, 2015, from D. Lemelin, National President,
Canadian Union of Postal Workers, requesting support for continued
door-to-door service. (2015 - D19)
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Motion Passed
YEAS: M. Brown, M. van Holst, M. Cassidy,
P. Squire, J. Morgan, P. Hubert, A. Hopkins, S. Turner, H.L. Usher, J.
Zaifman (10)
NAYS: B. Armstrong, V. Ridley (2)
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Motion made by Councillor H.L. Usher and
seconded by Councillor S. Turner to Approve clause 15, as amended.
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Motion Passed
YEAS: M. Brown, M. van Holst, B. Armstrong,
M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S.
Turner, H.L. Usher, J. Zaifman (12)
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Clause
15, as amended, reads as follows:
That, the following actions be taken with
respect to Canada Post’s Community Mailbox Program:
a) the
Civic Administration BE DIRECTED to investigate and report back at the March 3,
2015 Civic Works Committee meeting on how other municipalities have approached
this matter; and,
b) the
Civic Administration BE DIRECTED to submit a letter to Canada Post requesting
that Canada Post undertake an enhanced public consultation process prior to the
implementation of the Community Mail Box (CMB) Program and the installation of
the CMB’s and inform the Municipality as to the results of that consultation;
it being understood that if Canada Post
pushes ahead with the implementation of the program while staff are preparing
their report, staff will continue to ensure every effort is made to protect the
best interests of the community;
it being noted that the CWC received the
following:
• a
communication and the attached presentation from D. Heap, 85 Forward
Ave, expressing concern with the lack of consultation by Canada Post and the
inadequacy of compensation to local municipalities for the associated costs,
and encouraging the City of London to look at all of the implications, both
monetary and social;
• a
communication and verbal presentation from Samuel E. Trosow, 43 Mayfair Drive,
requesting additional public consultation; encouraging the City of London to
look at all options available to it to manage the situation, including the
long-term financial implications, in the best interests of the community;
asking that the City of London review any other legislation that may strengthen
its ability to address what he feels is downloading from the federal level to
already hard-pressed municipalities; and,
• a communication
dated January 15, 2015, from D. Lemelin, National President, Canadian Union of
Postal Workers, requesting support for continued door-to-door service. (2015 -
D19)
Motion made by Councillor B. Armstrong and
seconded by Councillor J. Zaifman to recess.
Motion Passed
The Council recesses at 6:40 PM and
reconvenes at 7:15 PM, with Mayor M. Brown in the Chair and all Members
present, except Councillors M. van Holst, T. Park and M. Salih.
At 7:16 PM, Councillor M. van Holst enters
the meeting.
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Motion made by Councillor M. Cassidy to
Approve clauses 1 to 6, inclusive.
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That it BE NOTED that no pecuniary
interests were disclosed.
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That, on the recommendation of the City
Clerk and in accordance Council Policy 3(8) – City of London Days at
Budweiser Gardens, the request from the Thames Valley District School Board
to host “Variety Is …”, a concert to celebrate the musical accomplishments of
over 1,000 Thames Valley secondary school students and teachers with music
from concert bands, stage bands, string groups, guitar ensembles, and choirs,
on Thursday, April 30, 2015 BE APPROVED as a City of London Day at Budweiser
Gardens.
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That, on the recommendation of the City
Clerk, notwithstanding Council Policy 3(8) – City of London Days at Budweiser
Gardens which restricts a group from having more than two event days over a
five-year consecutive period, the request from the United Way Campaign to
host the annual United Way Campaign Launch & 3M Harvest Lunch on
September 17, 2015 BE APPROVED as a City of London Day at the Budweiser
Gardens; it being noted that only three other requests have been received for
2015.
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That the following actions be taken with
respect to making refreshments available to the public during Council and
Committee meetings:
a) the
City Clerk BE DIRECTED to make arrangements to implement a pilot project to
permit food and drink in the Gallery during meetings, including appropriate
signage;
b) vending
machines BE MADE available for access by the public in a public area of City
Hall; and
c) steps
BE TAKEN to identify a dinner break on the Council and Committee agendas,
where applicable.
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That the orientation presentations from the
City Manager and the Managing Director, Corporate Services and City
Treasurer, Chief Financial Officer, regarding their respective areas of
operation, BE RECEIVED for information.
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That Councillor M. Cassidy BE AUTHORIZED to
attend the FCM Board of Directors Meeting to be held in Burnaby, B.C. from
March 3 to 6, 2015 and to attend the FCM Annual Conference and AGM to be held
in Edmonton, AB from June 5 to 8, 2015; and that she BE REIMBURSED for her
associated expenses outside of her annual expense allocation, in accordance
with Council’s Travel & Expense Policy.
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Motion
Passed
YEAS: M. Brown, M. van Holst, B. Armstrong,
J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley,
S. Turner, H.L. Usher, J. Zaifman (13)
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Motion made by Councillor H.L. Usher to
Approve clauses 1 to 14, excluding clauses 10 and 11.
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Recommendation:
That it BE NOTED that Councillor J. Helmer declared a pecuniary interest in
clause 15 of this Report, having to do with the Canada Post Community Mailbox
Program, by indicating that his wife is employed with Canada Post
Recommendation:
That the 2nd Report of the Cycling Advisory Committee, from its meeting held on
January 21, 2015, BE RECEIVED.
Recommendation: That, on the recommendation
of the Managing Director, Environmental and Engineering Services and City
Engineer, the follow actions be taken with respect to the Phase 2 Southwest
Area Trunk Sanitary Sewer Detailed Design (ES5260):
a) the
engineering fees for AECOM Canada Limited BE INCREASED by $167,523.00, in
accordance with the fee estimate on file, to an upset limit of $567,449.00,
including contingency, excluding H.S.T., based upon the Fee Guideline for
Professional Engineering Services, 2006, recommended by the Ontario Society of
Professional Engineers; and in accordance with Section 15.2 (g) of the City of
London’s Procurement of Goods and Services Policy;
b) the
financing for the project BE APPROVED in accordance with the Sources of
Financing Report appended to the staff report dated February 3, 2015;
c) the
Civic Administration BE AUTHORIZED to undertake all the administrative acts
that are necessary in connection with this project;
d) the
approvals given herein BE CONDITIONAL upon the Corporation entering into a
formal contract; and,
e) the Mayor
and the City Clerk BE AUTHORIZED to execute any contract or other documents, if
required, to give effect to these recommendations. (2015-A05)
Recommendation: That, on the recommendation
of the Managing Director, Environmental and Engineering Services and City Engineer,
with the support of the Director, Environment, Fleet and Solid Waste, the
following actions be taken with respect to solid waste services:
a) the
concept of a London Waste to Resources Innovation Centre BE APPROVED IN
PRINCIPLE; it being noted that the Centre would build upon the numerous
innovative activities that have already occurred to date and are being planned
for 2015 and 2016;
b) the
Civic Administration BE DIRECTED to:
i)
identify
potential partners, projects, resource requirements and funders;
ii)
obtain
initial feedback from potential partners; and,
iii)
develop
a scope of work for the London Waste to Resources Innovation Centre concept;
and,
c) the Civic
Administration BE DIRECTED to report back with a proposed scope of work and
funding plan for the London Waste to Resources Innovation Centre. (2015-E07)
Recommendation: That, on the recommendation
of the Managing Director, Environmental and Engineering Services and City
Engineer, with the support of the Director, Environment, Fleet and Solid Waste,
the proposed by-law, appended to the staff report dated February 3, 2015, BE
INTRODUCED at the Municipal Council meeting to be held on February 9, 2015 to:
a)
authorize
and approve a Memorandum of Understanding with Green Shields Energy with
respect to advancing our joint waste conversion, resource and energy recovery
objectives with the mutual understanding that the combined expertise, influence
and commitment are better applied together to support common goals attached
as Schedule “A” to the by-law; and,
b)
authorize
the Mayor and the City Clerk to execute the Memorandum of Understanding
authorized and approved in a), above. (2015-E07)
Recommendation: That, on the recommendation
of the Director, Water and Wastewater, the 2014 Drinking Water Annual Report
and Summary Report for the City of London Distribution System BE RECEIVED for
information; it being noted that the Civic Works Committee received the attached
presentation from J. Lucas, Director Water, Wastewater Treatment, with respect
to this matter. (2015-E13)
Recommendation: That, on the recommendation
of the Director, Water and Wastewater, the 2014 Ministry of the Environment and
Climate Change Inspection Report for the City of London Water Distribution
System BE RECEIVED for information. (2015-E13)
Recommendation: That the following actions
be taken with respect to the roadway winter maintenance program:
a)
the
Civic Administration BE REQUESTED to report back at a future meeting of the
Civic Works Committee providing options as to how to address the concerns with
respect to the current snow clearing practices that do not provide for the
clearing of parking bays; and,
b)
the
staff report dated February 3, 2015, from the Director, Roads and
Transportation, providing an overview on the roadway winter maintenance
program, BE RECEIVED for information. (2015-T06)
Recommendation: That, on the recommendation
of the Director, Roads and Transportation, the staff report dated February 3,
2015, with respect to safety improvements at the curve on Beaverbrook Avenue
and Proudfoot Lane, BE RECEIVED for information. (2015-T05)
Recommendation: That the attached
presentation by the Manager, Transportation Planning and Design and the
Director, Environment, Fleet and Solid Waste, with respect to Environmental
Assessment processes, BE RECEIVED for information.
Recommendation: That the Civic Administration
BE REQUESTED to review and report back in the Spring of 2015 Bylaw W-8,
Regulation of Water Supply, to provide for flexibility in the current watering
restrictions during the months of June, July and August, in order to permit the
public to respond to drought periods and other individual circumstances where
outside watering may be required. (2015 - E13/C01)
Recommendation: That the Civic
Administration BE REQUESTED to replace the City’s entrance signs with new signs
providing current population information.
Motion
Passed
YEAS:
M. Brown, M. van Holst, B. Armstrong, J. Helmer, M. Cassidy, P. Squire, J.
Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, J. Zaifman
(13)
Motion
made by Councillor H.L. Usher to Approve clause 10.
Recommendation: That, on the recommendation
of the Managing Director, Environmental and Engineering Services and City
Engineer, the following actions be taken with respect to the application made
by Zelinka Priamo Ltd., on behalf of Dan Bursic, for commercial boulevard
parking at 552 Colborne Street:
a) a
commercial boulevard parking agreement BE APPROVED for 552 Colborne Street in
order to allow two parking spaces; and,
b) the
request for a third parking space BE DENIED for the following reasons:
i) the
third parking space is not functional for larger vehicles without the removal
of a City boulevard tree;
ii) three
parking spaces would encompass almost the entire lot frontage and front yard
parking is not supported by the West Woodfield Heritage Conservation Plan
policies unless no other alternatives exist; and,
iii) approval
of a wide front yard parking area in the requested location may establish a
precedent for more requests for similar front yard/boulevard parking in the
area;
it being noted that provision of two
boulevard parking spaces is consistent with the Committee of Adjustment
decision for a Minor Variance when the parking was first proposed to be located
partially on private property;
it being further noted that the Civic Works
Committee received the attached presentation from D. MacRae,
Transportation Planning, with respect to this matter;
it being pointed out that at the public participation
meeting associated with this matter, the attached presentation from M.
Campbell, Zelinka Priamo Ltd., was received. (2015-D17)
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Motion made by Councillor H.L. Usher and
seconded by Councillor S. Turner to Approve That clause 10 be amended by deleting
the clause in its entirety and by replacing it with the following new clause
10:
“That,
on the recommendation of the Managing Director, Environmental and Engineering
Services and City Engineer, the following actions be taken with respect to
the appeal of the decision of the Civic Administration with respect to an
application for commercial boulevard parking at 552 Colbourne Street,
submitted on November 7, 2014 by Zelinka Priamo Ltd., on behalf of Dan
Bursic:
a) that
appeal BE ALLOWED IN PART to grant the approval of two commercial boulevard
parking spaces for 552 Colborne Street subject to the following conditions:
i) the
two boulevard parking spaces BE CONSTRUCTED in accordance with the Committee
of Adjustment Minor Variance decision, dated September 22, 2014 and the final
approval of the City Engineer; and,
ii) the
appellant BE REQUIRED to enter into a Boulevard Parking Agreement with The
Corporation of the City of London;
b) the
request for a third parking space BE DENIED for the following reasons:
i) the
third parking space is not functional for larger vehicles without the removal
of a City boulevard tree;
ii) three
parking spaces would encompass almost the entire lot frontage and front yard
parking is not supported by the West Woodfield Heritage Conservation Plan
policies unless no other alternatives exist; and,
iii) approval
of a wide front yard parking area in the requested location may establish a
precedent for more requests for similar front yard/boulevard parking in the
area;
iv) provision
of two boulevard parking spaces is consistent with the Committee of
Adjustment decision for a Minor Variance when the parking was first proposed
to be located partially on private property;
it noted that the
Civic Works Committee received the attached presentation from D.
MacRae, Transportation Planning, with respect to this matter;
it being pointed
out that at the public participation meeting associated with this matter, the
attached presentation from M. Campbell, Zelinka Priamo Ltd., was
received. (2015-D17)”
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Motion Passed
YEAS: M. Brown, B. Armstrong, J. Helmer, P.
Squire, J. Morgan, P. Hubert, A. Hopkins, S. Turner, H.L. Usher (9)
NAYS: M. van Holst, M. Cassidy, V. Ridley,
J. Zaifman (4)
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Motion made by Councillor H.L. Usher and
seconded by Councillor B. Armstrong to Approve clause 10, as amended.
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Motion Passed
YEAS: M. Brown, B. Armstrong, J. Helmer, P.
Squire, J. Morgan, P. Hubert, A. Hopkins, S. Turner, H.L. Usher (9)
NAYS: M. van Holst, M. Cassidy, V. Ridley,
J. Zaifman (4)
Clause 10, as amended, reads as follows:
That,
on the recommendation of the Managing Director, Environmental and Engineering
Services and City Engineer, the following actions be taken with respect to
the appeal of the decision of the Civic Administration with respect to an
application for commercial boulevard parking at 552 Colbourne Street,
submitted on November 7, 2014 by Zelinka Priamo Ltd., on behalf of Dan
Bursic:
a) that
appeal BE ALLOWED IN PART to grant the approval of two commercial boulevard
parking spaces for 552 Colborne Street subject to the following conditions:
i) the
two boulevard parking spaces BE CONSTRUCTED in accordance with the Committee
of Adjustment Minor Variance decision, dated September 22, 2014 and the final
approval of the City Engineer; and,
ii) the
appellant BE REQUIRED to enter into a Boulevard Parking Agreement with The
Corporation of the City of London;
b) the
request for a third parking space BE DENIED for the following reasons:
i) the
third parking space is not functional for larger vehicles without the removal
of a City boulevard tree;
ii) three
parking spaces would encompass almost the entire lot frontage and front yard
parking is not supported by the West Woodfield Heritage Conservation Plan
policies unless no other alternatives exist; and,
iii) approval
of a wide front yard parking area in the requested location may establish a
precedent for more requests for similar front yard/boulevard parking in the
area;
iv) provision
of two boulevard parking spaces is consistent with the Committee of
Adjustment decision for a Minor Variance when the parking was first proposed
to be located partially on private property;
it noted that the Civic Works Committee
received the attached presentation from D. MacRae, Transportation Planning,
with respect to this matter;
it being pointed out that at the public
participation meeting associated with this matter, the attached
presentation from M. Campbell, Zelinka Priamo Ltd., was received. (2015-D17)
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Motion
made by Councillor H.L. Usher to Approve clause 11.
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That, on the recommendation of the Managing
Director, Environmental and Engineering Services and City Engineer and the
Managing Director, Planning and City Planner, the following actions be taken
with respect to creating Dundas Place:
a) the
Dundas Flexible Street Scoping Study BE APPROVED as the basis for
implementation of the project;
b) the
staff report dated February 3, 2015, BE RECEIVED for information in support
of the identified 2015 Capital budget item for the project; and,
c) the
City Treasurer BE REQUESTED to report back with a potential source of
financing for the $1.3 M required for the EA as part of the 2015 budget
process;
it being noted that the CWC received the attached
presentation from the Managing Director, Planning and City Planner and the
Director, Roads and Transportation, and a communication dated January 28,
2015, from J. MacDonald, CEO and General Manager, Downtown London, with
respect to this matter. (2015-D08)
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Motion Passed
YEAS: M. Brown, M. van Holst, B. Armstrong,
J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V.
Ridley, S. Turner, H.L. Usher, J. Zaifman (13)
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4th Report of the
Planning and Environment Committee
Councillor P. Hubert presents.
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That it BE NOTED that no pecuniary
interests were disclosed.
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That, the 2nd Report of the Environmental
and Ecological Planning Advisory Committee from its meeting held on January
15, 2015, BE RECEIVED.
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That, on the recommendation of the Planner
II, Development Services, based on the application of Nu Age Homes Inc., c/o
Land Development Solutions Engineering Inc., relating to the properties
located at 3550 and 3590 Singleton Avenue, the proposed by-law, as appended
to the staff report dated February 2, 2015, BE INTRODUCED at the Municipal
Council meeting to be held on February 9, 2015, to amend Zoning By-law No.
Z.-1, (in conformity with the Official Plan), to change the zoning of the
subject lands FROM a Holding Residential R5/R6
(h•h-54•h-71•h-100•h-134•R5-4/R6-5) Zone TO a Holding Residential R5/R6
(h-134*R5-4/R6-5) Zone to remove the “h”, “h-54”, “h-71” and “h-100” holding
provisions. (2015-D09)
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That, on the recommendation of the Managing
Director, Planning and City Planner and the Managing Director, Corporate
Services and City Treasurer, Chief Financial Officer, the following actions
be taken with respect to the Development Charges Grant Program for the
Downtown and the Old East Village Community Improvement Plan areas:
a) the
Program Guidelines, as appended to the staff report dated February 2, 2015,
BE CIRCULATED for public review and comment;
b) a
public participation meeting BE SCHEDULED at the Planning and Environment
Committee meeting to be held on March 2, 2015 to consider proposed program
guidelines related to a Development Charges Program for the Downtown and Old
East Village Community Improvement Areas, as appended to the staff report
dated February 2, 2015, as Appendix “B”; and,
c) the
Civic Administration BE DIRECTED to report the results of the March 2, 2015
public participation meeting, as directed in part b), above, and the final
proposed program guidelines at a future Planning and Environment Committee
meeting; it being noted that the program guidelines provide for the
following:
i) the
program is slated to expire on August 4, 2019 consistent with its status under
the Development Charges By-law;
ii) the
program will be reviewed by the Municipal Council at least two (2) years
prior to the August 4, 2019 expiry date;
iii) the
proposed CIP program guidelines being tabled provides no substantive
differences from the existing program; and,
iv) the
approval of the CIP program facilitates the transfer of the program from the
Development Charges By-law to the CIP program, in accordance with the
previous Municipal Council direction; and,
d) the
Civic Administration BE DIRECTED to monitor development proposals and
Development Charge Grants issued for the Downtown and the Old East Village
and to report back, at a future meeting of the Planning and Environment
Committee, the findings of the monitoring program, including potential
recommendations for changes to the Grant program parameters.
(2014-F11A/F21)
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That, on the recommendation of the Manager
of Development Services and Engineering Liaison, the proposed changes to Schedule
1 of Site Plan Control Area By-law C.P.-1455-541, as appended to the staff
report dated February 2, 2015, BE INTRODUCED at the Municipal Council meeting
to be held on February 9, 2015, to amend Site Plan Control Area By-law
C.P.-1455-541;
it being pointed out that there were no
oral submissions made at the public participation meeting associated with
this matter. (2015-C01)
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That, on the recommendation of the Managing
Director, Planning and City Planner, based on the application by Organic
Choice Bagging Company, relating to the property located at 1671 Fanshawe
Park Road West, the proposed by-law, as appended to the staff report dated
February 2, 2015, BE INTRODUCED at the Municipal Council meeting to be held
on February 9, 2015, to amend Zoning By-law No. Z.-1, (in conformity with the
Official Plan), by:
a) DELETING Section 50.2 Temporary
Use T-58 in its entirety; and,
b) REPLACING
Section 50.2 Temporary Use T-58 to allow for a temporary outdoor self-storage
establishment for a time period of no more than three years from the date of
passing of the by-law;
it being noted that the net effect of the
proposed by-law is to extend the existing temporary use and to remove the
requirement for a permanent self-storage facility on the front portion of the
subject lands;
it being pointed out that at the public
participation meeting associated with this matter, the individual indicated
on the attached public participation meeting record made an oral
submission in connection therewith. (2015-D09)
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That, on the recommendation of the Senior
Planner, Development Services, the following actions be taken with respect to
the application of Auburn Development Inc., relating to a portion of the
properties located at 2155 and 2253 Richmond Street, (draft plan 39T-04513),
the proposed by-law, as appended to the staff report dated February 2, 2015,
BE INTRODUCED at the Municipal Council meeting to be held on February 9,
2015, to amend Zoning By-law No. Z.-1, (in conformity with the Official
Plan), to change the zoning of the subject property FROM a Holding
Residential R1 (h*h-100*h-114*R1-4) Zone, a Holding Residential R1
(h*h-100*R1-4) Zone and a Residential R1 (R1-4) Zone, which permits single
detached dwellings on lots with a minimum lot frontage of 12 metres, minimum
lot area of 360 square metres and maximum height of 9 metres TO a Holding
Residential R1 (h*h-100*h-114*R1-5) Zone, a Holding Residential R1
(h*h-100*R1-5) Zone and a Residential R1 (R1-5) Zone, which permits single
detached dwellings on lots with a minimum lot frontage of 12 metres, a
minimum lot area of 415 square metres and a maximum height of 10.5 metres;
it being pointed out that at the public
participation meeting associated with this matter, the individual indicated
on the attached public participation meeting record made an oral
submission in connection therewith. (2015-D09)
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That, the following actions be taken with
respect to the 2nd Report of the London Advisory Committee on Heritage, from
its meeting held on January 14, 2015:
a) the
following actions be taken with respect to the London Advisory Committee on
Heritage (LACH) Terms of Reference:
i) the
Municipal Council BE ADVISED that the LACH supports the proposed amendments
to its Terms of Reference, as per the revised red-lined document, as appended
to the 2nd Report of the LACH;
ii) the
City Clerk BE DIRECTED to amend the LACH Terms of Reference in accordance
with part i), above; and,
iii) the
staff report, dated January 14, 2015, from the Managing Director, Planning
and City Planner, with respect to this matter, BE RECEIVED;
b) clauses 1 to 6 and 8, BE RECEIVED;
it being noted that the Planning and
Environment Committee heard a verbal presentation from W. Kinghorn, Chair,
LACH, with respect to these matters.
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That, the following actions be taken with
respect to the 2nd Report of the Advisory Committee on the Environment, from
its meeting held on January 13, 2015:
a) the
following actions be taken with respect to reducing pesticide use and
protecting pollinator health:
i) the
recommendation for G. Sass, Advisory Committee on the Environment (ACE), to
make a submission, on behalf of the ACE, with respect to Province of
Ontario’s Pollinator Health Discussion Paper on reducing pesticide use and
protecting pollinator health, BE REFERRED to the Civic Administration to
report back at the February 17, 2015 Planning and Environment Committee
meeting; and,
ii) it
BE NOTED that the ACE reviewed and received the staff report dated July 20,
2009, from J. Stanford, Director, Environment Programs and Solid Waste, with
respect to an update on the Boulevard Naturalization Policy;
b) clauses 1 to 5 and 7 to 9, BE
RECEIVED;
it being noted that the Planning and
Environment Committee heard a verbal presentation from D. Szoller, Chair,
ACE, with respect to these matters.
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That, the orientation presentation from the
Manager, Development Services and Engineering Liaison, BE RECEIVED.
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That, the attached orientation
presentation from the Manager, Long Range Planning and Research, BE RECEIVED.
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That, notwithstanding the Old East Village
Community Improvement Plan Tax Grant Program, the request for an exemption to
the Program Incentive Guidelines by Dr. N. Hogg, Hogg Oral and Maxillofacial
Surgeon, BE APPROVED by the Municipal Council as an exception; it being noted
that Dr. N. Hogg has appealed his property tax assessment to the Municipal
Property Assessment Corporation and, subject to the eligibility criteria of
the Program, his application will be held in abeyance until the appeal is
resolved;
it being noted that the Planning and
Environment Committee reviewed and received the following communications,
with respect to this matter:
• a
communication, dated January 15, 2015, from Dr. N. Hogg, Hogg Oral and
Maxillofacial Surgeon; and,
• a
communication, dated January 20, 2015, from S. Merritt, Manager, Old East Village
BIA. (2015-F11A)
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16.
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Hamilton Road Area
Community Improvement Plan
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That, the communication from Councillor M.
Van Holst, with respect to the request for a Community Improvement Plan for
the Hamilton Road area, BE REFERRED to the Civic Administration for
incorporation into the Planning Departments Work Plan and Budget and to
report back at a future Planning and Environment Committee meeting.
(2015-D19)
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Motion
Passed
YEAS:
M. Brown, M. van Holst, B. Armstrong, J. Helmer, M. Cassidy, P. Squire, J.
Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, J. Zaifman
(13)
Motion
made by Councillor P. Hubert to Approve clause 9.
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That, the following actions be taken with
respect to the proposed amendments to Boulevard Tree Protection By-law P.-69:
a) the
proposed amendments to Boulevard Tree Protection By-law P.-69 BE REFERRED
back to the Civic Administration for consideration of the comments made at
the public participation meeting held with respect to this matter and to
report back at a future meeting of the Planning and Environment Committee; it
being noted that the Planning and Environment Committee reviewed and received
a report from the Managing Director, Planning and City Planner, with respect
to this matter; and,
b) pursuant
to Section 34(17) of the Planning Act, as determined by the Municipal
Council, no further notice BE GIVEN in respect of the proposed by-law as a
public participation meeting has been held with respect to this matter;
it being pointed out that at the public
participation meeting associated with this matter, the individuals indicated
on the attached public participation meeting record made oral
submissions in connection therewith. (2015-E04)
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Motion Passed
YEAS: M. Brown, M. van Holst, B. Armstrong,
J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V.
Ridley, S. Turner, H.L. Usher, J. Zaifman (13)
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Motion
made by Councillor P. Hubert to Approve clause 10.
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That, on the recommendation of the Managing
Director, Planning and City Planner, the following actions be taken with
respect to Our Move Forward: London’s Downtown Plan:
a) Our
Move Forward: London’s Downtown Plan BE ADOPTED as a Guideline Document
pursuant to section 19.2.2 of the Official Plan as Municipal Council’s
strategy for future public and private investment in London’s Downtown; and,
b) the
proposed by-law, as appended to the staff report dated February 2, 2015, BE
INTRODUCED at the Municipal Council meeting to be held on February 9, 2015,
to amend section 19.2.2 ii) of the Official Plan to add the Our Move Forward:
London’s Downtown Plan to the list of guideline documents;
it being noted that the Planning and
Environment Committee reviewed and received a communication, dated January
28, 2015, from J. MacDonald, CEO and General Manager, Downtown London, with
respect to this matter;
it being pointed out that at the public
participation meeting associated with this matter, the individuals indicated
on the attached public participation meeting record made oral
submissions in connection therewith. (2015-D08)
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Motion made by Councillor P. Hubert and
seconded by Councillor H.L. Usher to Approve referral of the “Our Move Forward”
London’s Downtown Plan back to staff to undertake wording and graphics
refinements.
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Motion Passed
YEAS: M. Brown, M. van Holst, B. Armstrong,
M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, H.L.
Usher, J. Zaifman (11)
NAYS: J. Helmer, S. Turner (2)
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15.
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North London Housing Concerns
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That, on the recommendation of the Managing
Director, Planning and City Planner, the following actions be taken with
respect to housing concerns in North London:
a) the
Managing Director, Planning and City Planner’s report, dated February 2,
2015, BE RECEIVED; and,
b) the
Civic Administration BE DIRECTED to prepare a Terms of Reference, in
consultation with community stakeholders, for a review of the Great Near
Campus Neighbourhood Strategy, focusing on the identification of next steps
and actions to implement the Strategy and the successes and challenges in the
Near Campus Neighbourhoods area;
it being noted that the Planning and
Environment Committee received the attached presentation and heard a
verbal delegation from P. Beechey, 1033 Waterloo Street, with respect to
these matters. (2015-D08)
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Motion Passed
YEAS: M. Brown, M. van Holst, B. Armstrong,
J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V.
Ridley, S. Turner, H.L. Usher, J. Zaifman (13)
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10th Report of the
Strategic Priorities and Policy Committee
Councillor J. Morgan presents.
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Motion made by Councillor J. Morgan to
Approve clauses 1 and 2.
That the following disclosures of pecuniary
interest BE NOTED:
a)
Councillor
A. Hopkins disclosed a pecuniary interested in clause C-1 of this Report
having to do with a matter pertaining to labour relations and employee
negotiations with respect to employment-related matters, advice or
recommendations of officers and employees of the Corporation, litigation or
potential litigation, advice subject to solicitor-client privilege, including
communications for those purposes as it relates to the Corporation’s
associations and unions, as her son is employed by The Corporation of the
City of London.
b)
Councillor
J. Morgan discloses a pecuniary interest in clause 2 of this Report,
specifically as it relates to building working relationships with community
partners, as his employment requires that he specifically manage some
partnerships with some municipalities.
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That the following actions be taken with
respect to the Municipal Council’s draft Strategic Plan for 2015 – 2019:
a)
the
updated staff report dated February 6, 2015, summarizing public feedback
regarding the Municipal Council’s draft Strategic Plan for 2015 – 2019, BE
RECEIVED for information;
b)
the
Committee Secretary BE DIRECTED to work with the Chair to identify and arrange
a suitable meeting time for the Strategic Priorities and Policy Committee
(SPPC) to discuss and further refine a draft Vision Statement; and,
c) the Civic
Administration BE DIRECTED to report back at the SPPC meeting to be held on
February 23, 2015, with a revised draft Strategic Plan that reflects the attached
considerations, as well as the draft Vision Statement arising from the
discussions noted in b), above.
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Motion Passed
YEAS: M. Brown, M. van Holst, B. Armstrong,
J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V.
Ridley, S. Turner, H.L. Usher, J. Zaifman (13)
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6th Report of the
Corporate Services Committee
Councillor M. Cassidy
presents.
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1.
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Disclosures of Pecuniary Interest
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Recommendation:
That it BE NOTED that no pecuniary interests were disclosed.
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Motion Passed
YEAS: M. Brown, M. van Holst, B. Armstrong,
J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V.
Ridley, S. Turner, H.L. Usher, J. Zaifman (13)
PRESENT: Mayor M. Brown and Councillors M.
van Holst, B. Armstrong, J. Helmer, M. Cassidy P. Squire, J. Morgan, P.
Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, and J. Zaifman and C.
Saunders (City Clerk).
ALSO PRESENT: A. Zuidema, J.P. Barber, G.
Belch, J. Braam, K. Dawtrey, J.M. Fleming, N. Hall, M. Hayward, G. Kotsifas,
D. MacRae, V. McAlea Major and L.M. Rowe.
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Motion made by Councillor V. Ridley to
Approve progress on all matters considered in closed session.
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Motion Passed
YEAS: M. Brown, M. van Holst, B.
Armstrong, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A.
Hopkins, V. Ridley, S. Turner, H.L. Usher, J. Zaifman (13)
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None.
None.
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BY-LAWS TO BE READ A FIRST, SECOND AND
THIRD TIME:
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Motion made by Councillor J. Zaifman and
seconded by Councillor S. Turner to Approve Introduction and First Reading of
Bill No.s 66 to 81, excluding Bill No. 70.
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Motion Passed
YEAS: M. Brown, M. van Holst, B. Armstrong,
J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V.
Ridley, S. Turner, H.L. Usher, J. Zaifman (13)
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Motion made by Councillor J. Helmer and
seconded by Councillor H.L. Usher to Approve Second Reading of Bill No.s 66
to 81, excluding Bill No. 70.
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Motion Passed
YEAS: M. Brown, M. van Holst, B. Armstrong,
J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V.
Ridley, S. Turner, H.L. Usher, J. Zaifman (13)
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Motion made by Councillor B. Armstrong and
seconded by Councillor S. Turner to Approve Third Reading and Enactment of
Bill No.s 66 to 81, excluding Bill No. 70.
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Motion Passed
YEAS: M. Brown, M. van Holst, B. Armstrong,
J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V.
Ridley, S. Turner, H.L. Usher, J. Zaifman (13)
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The following by-laws are passed and enacted
as by-laws of The Corporation of the City of London:
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Bill No. 66
By-law No. A.-7223-54
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A by-law to confirm
the proceedings of the Council Meeting held on the 9th day of February,
2015. (City Clerk)
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Bill No. 67
By-law No. A.-7224-55
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A by-law to
authorize and approve a Memorandum of Understanding between Green Shields
Energy and The Corporation of the City of London and to authorize the Mayor
and the City Clerk to execute the Memorandum of Understanding. (5/3/CWC)
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Bill No. 68
By-law No. A.-5895(h)-56
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A by-law to amend By-law No. A.-5895-232
entitled, “A
by-law to appoint Property Standards Officers.” (Chief Municipal
Law Enforcement Officer)
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Bill No. 69
By-law No. A.-5896(x)-57
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A by-law to amend By-law No. A.-5896-233
entitled, “A by-law to appoint Municipal Law Enforcement Officers for the
purpose of enforcing the by-laws of The Corporation of the City of London.”
(Chief Municipal Law Enforcement Officer)
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Bill No. 70
By-law
No. C.P.-1284(_)-____
REFERRED BACK
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A by-law to amend the Official Plan for the
City of London, 1989 relating to the Our Move Forward: London’s Downtown
Plan. (10/4/PEC)
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Bill No. 71
By-law No. C.P.-1455(m)-58
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A by-law to amend
By-law C.P.-1455-541 entitled, “A By-law to designate site plan control area
and delegate Council’s power under Section 41 of the Planning Act” (5/4/PEC)
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Bill No. 72
By-law No. C.P.-1500-59
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A by-law to exempt
from Part Lot Control, lands located on the north side of Silverfox Crescent,
at Denview Avenue, legally described as part of Block 81 in
Registered Plan 33M-622, more particularly described as Parts 1-15
in Plan 33R19087 in the City of London and County of Middlesex.
(5/12/PEC-2014)
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Bill No. 73
By-law No. C.P.-1501-60
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A by-law to exempt
from Part Lot Control, lands located on the south side of Silverfox Crescent,
at Denview Avenue, legally described as part of Block 77 in
Registered Plan 33M-622, more particularly described as Parts 1-15
in Plan 33R19086 in the City of London and County of Middlesex.
(5/12/PEC-2014)
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Bill No. 74
By-law No. S.-5713-61
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A by-law to lay out, constitute, establish
and assume lands in the City of London as public highway. (as widening to
Commissioners Road West) (purposes for the Commissioners Road West
Reconstruction Project) (Chief Surveyor)
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Bill No. 75
By-law No. S.-5714-62
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A by-law to lay out, constitute, establish
and assume lands in the City of London as public highway. (as widening to
Sunningdale Road West and Wonderland Road North) (for the Sunningdale Road
intersection roundabout project) (Chief Surveyor)
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Bill No. 76
By-law No. S.-5715-63
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A by-law to assume certain works and
services in the City of London. (Talbot Village – Phase 2; 33M-624) (City
Engineer)
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Bill No. 77
By-law No. W.-5577-64
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A by-law to authorize the Western Road and
Philip Aziz Avenue Improvements. (Project No. TS1136) (6/2/CWC)
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Bill No. 78
By-law No. W.-1861(b)-65
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A By-law to amend by-law No. W.-1861-216
entitled, “A by-law to authorize the Burbrook Trunk Storm Sewer Phase IV.
(Project No. ES3054)” (3/2/CWC)
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Bill No. 79
By-law No. Z.-1-152376
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A by-law to amend By-law No. Z.-1 to remove
the holding provisions from the zoning on lands located at 3550 & 3590
Singleton Avenue. (3/4/PEC)
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Bill No. 80
By-law No. Z.-1-152377
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A by-law to amend By-law No. Z.-1 to rezone
an area of land located at 1671 Fanshawe Park
Road West. (6/4/PEC)
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Bill No. 81
By-law No. Z.-1-152378
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A by-law to amend By-law No. Z.-1 to rezone
an area of land located at 2155 and 2253 Richmond Street (draft plan
39T-04513) (7/4/PEC)
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Motion
made by Councillor J. Helmer and seconded by Councillor V. Ridley to Adjourn.
Motion
Passed
The
meeting adjourned at 8:21 PM.
_________________________________
Matt
Brown, Mayor
_________________________________
Catharine
Saunders, City Clerk