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9TH REPORT OF THE

 

Civic Works Committee

 

meeting held on May 20, 2015, commencing at 1:02 PM, in the Council Chambers, Second Floor, London City Hall. 

 

PRESENT:  Councillor H.L. Usher (Chair), Councillors J. Helmer, T. Park, V. Ridley and M. van Holst  and J. Martin (Secretary). 

 

ALSO PRESENT:  Councillors M. Cassidy and J. Zaifman; J. Braam, A. Drost, A. Dunbar, J. Lucas, D. MacRae, S. Maguire, K. Murray, L. Rowe, E. Soldo, S. Spring, J. Stanford and R. Welker.

 

 

I.

CALL TO ORDER

 

1.

Disclosures of Pecuniary Interest

 

That it BE NOTED that no pecuniary interests were disclosed.

 

II.

CONSENT ITEMS

 

2.

Contract Award Tender No. 15-51 Commissioners Road West Widening Wonderland Road South to Huxley Street

 

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of a contract for the Commissioners Road Widening from Wonderland Road South to Huxley Street (Tender 15-51):

 

a)         the bid submitted by Birnam Excavating Ltd., at its submitted tendered price of $12,900,923.65, excluding H.S.T., BE ACCEPTED; it being noted that the bid submitted by Birnam Excavating Ltd. was the lowest of four (4) bids received and meets the City's specifications and requirements in all areas;

 

b)         Parsons Corporation, BE AUTHORIZED to carry out the resident inspection and contract administration in the amount of $994,362.00, excluding H.S.T., in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy;

 

c)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated May 20, 2015;

 

d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

 

e)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract for the material to be supplied and the work to be done relating to this project; and,

 

f)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.   (2015-L04)

 

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

 

3.

London Hydro Alternate Locate Agreement

 

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law appended to the staff report dated May 20, 2015 as Schedule ‘A’, BE INTRODUCED at the Municipal Council meeting to be held on May 26th, 2015:

a)            approve the Alternate Locate Agreement between The Corporation of the City of London and London Hydro, substantially in the form and to satisfaction of the City Solicitor; and,

 

b)         authorize the Mayor and the City Clerk to execute the Agreement on behalf of the municipality.  (2015-L04A)

 

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

 

4.

Contract Award: Tender No. 15-24 2015 Arterial Road Rehabilitation Contract #3

 

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of the 2015 Arterial Road Rehabilitation Project Contract #3 (Tender 15-24):

 

a)         the bid submitted by Dufferin Construction Company, at its submitted tendered price of $7,016,614.60, excluding H.S.T., BE ACCEPTED; it being noted that the bid submitted by Dufferin Construction Company was the lowest of two (2) bids received and meets the City’s specifications and requirements in all areas;

 

b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated May 20, 2015;

 

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

 

d)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project; and,

 

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2015-L04)

 

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

 

5.

Appointment of Consulting Engineer for Inspection, Contract Administration and Engineering Services Associated with the Construction of 2015 Infrastructure Renewal Projects: Riverside, Vancouver and Egerton Reconstruction Projects

 

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of a Consulting Engineer for the following 2015 Infrastructure Renewal Projects:

 

a)         the following Consulting Engineering firms BE AUTHORIZED to carry out the inspection, contract administration and engineering services, including contingency and geotechnical services for the said projects, at the upset amounts identified below, in accordance with the estimate, on file, based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers; and in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy:

 

 

i)          Riverside Reconstruction - IBI Group (IBI), in the amount of $227,385.40, excluding H.S.T.;

ii)         Vancouver Reconstruction - R.V. Anderson Associates Limited (RVA); in the amount of $225,500.00, excluding H.S.T.; and,

iii)        Egerton Reconstruction - AECOM Canada Ltd. (AECOM); in the amount of $161,370.00, excluding H.S.T.; and,

 

b)         the financing for the work identified in a), above, BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated May 20, 2015;

 

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this work;

 

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into formal contracts with the Consultants for the projects; and,

 

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other document, if required, to give effect to these recommendations.  (2015-A05)

 

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

 

6.

Transportation Energy Optimization Plan (TEOP) Phase 1 Financing

 

That, on the recommendation of the Director, Roads and Transportation, the following actions be taken with respect to the implementation of Phase 1 of the LED Street Light Upgrade Program:

 

a)         the Civic Administration BE DIRECTED to issue a Request for Proposal  for the supply and installation of LED street lights, from the City’s pre-approved manufacturers list, for Phase 1 of the LED Street Light Upgrade Program; and,

 

b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated May 20, 2015.  (2015-T10)

 

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

 

7.

Municipal Parking Lot Upgrade Strategy

 

That, on the recommendation of the Director, Roads and Transportation, the staff report dated May 20, 2015 with respect to a Municipal Parking Lot Upgrade Strategy BE RECEIVED for information and BE REFERRED to the 2016 multi-year budget process; it being noted that the Civic Works Committee received a communication from K. Keane, Old East Village Board Chair, with respect to this matter.  (2015-T02)

 

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

 

8.

School Zone Speed Limit Policy

 

That, on the recommendation of the Director, Roads and Transportation, the following actions be taken with respect to a School Zone Speed Limit Policy:

 

a)            the Civic Administration BE DIRECTED to finalize a School Zone Speed Limit Policy based on the draft guiding principles identified in the staff report dated May 20, 2014 and through consultation with stakeholders; and,

 

b)            a public participation meeting BE HELD before the Civic Works Committee (CWC), when the above-noted, finalized policy is presented;

 

 it being noted that the CWC received the following with respect to this matter:

 

  • a verbal delegation from M. Albenes, Manager Healthy Communities and Injury Prevention, MLHU; and
  • a communication dated April 28, 2015, from R. Tisdale, Chair, TVDSB. (2015-A09)

 

Voting Record:

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

 

Motion to Approve the request for delegation status from M. Albanese, Manger Healthy Communities, Injury Prevention, Middlesex London Health Unit.

 

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, M. van Holst (4)

 

NAYS: H.L. Usher (1)

 

Motion to Receive the communication dated April 28, 2015, from R. Tisdale, Chairperson, Thames Valley District School Board.

 

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

 

III.

SCHEDULED ITEMS

 

9.

Proposed Water By-law (W-8) Amendment Regarding Outdoor Water Use Restrictions

 

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the outdoor watering restrictions in By-Law W-8 being “A by-law to provide for the Regulation of Water Supply in the City of London”:

 

a)         the proposed by-law, appended to the staff report dated May 20, 2015, BE INTRODUCED at the Municipal Council Meeting on May 26, 2015 to amend By-law W-8,  “Regulation of Water Supply in the City of London”, to reflect changes to outdoor water use restrictions such that Saturdays, Sundays and Holidays would be excluded, and to provide a definition of “Holiday”; and,

 

b)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this proposed by-law amendment;

 

it being noted that the Civic Works Committee received the attached presentation from R. Welker, Manager, Water Engineering, with respect to this matter; it being pointed out that there were no oral submissions made at the public participation meeting associated with this matter.  (2015-C01) 

 

Voting Record:

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

 

Motion to Open the Public Participation Meeting.

 

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

 

 

 

 

 

Motion to Close the Public Participation Meeting.

 

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

 

Motion to Receive the presentation from R. Welker, Manager, Water Engineering.

 

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

 

IV.

ITEMS FOR DIRECTION

 

10.

3rd Report of the Transportation Advisory Committee

 

That the following actions be taken with respect to the 3rd Report of the Transportation Advisory Committee (TAC):

 

a)         part a) of clause 10 BE REFERRED to Civic Administration for consideration;

 

b)         part b) of clause 10 BE REFERRED to the Civic Administration to be brought forward as part of the Multi-Year Budget process;

 

c)         the remaining clauses  of the 3rd Report of the TAC BE RECEIVED for information; and,

 

d)         the communication dated May 20, 2015, from Councillor J. Zaifman, regarding concerns in the area of Pond Mills Road and Bradley Road BE REFERRED to the Civic Administration for assessment and consideration in the Warranted Sidewalk program, if findings are in compliance with the policy criteria;

 

it being noted the Civic Works Committee received the attached communication dated May 20, 2015, from J. Kostyniuk, with respect to this matter.

 

Voting Record:

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

 

Motion to receive the communication dated May 20, 2015, from J. Kostyniuk, Transportation Advisory Committee.

 

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

 

Motion to Receive the staff report and the communication dated May 20, 2015, from Councillor J. Zaifman.

 

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

 

11.

Deferred Matters List

 

That the following actions be taken with respect to the Civic Works Committee (CWC) Deferred Matters List, as at May 2015:

 

a)            items 1, 3, 5, 6, 8, 10, 12, 15, 17, 20, 22, 33 iv), 38 and 39 BE REMOVED as they are complete;

 

b)    the City Solicitor BE REQUESTED to provide an update at the next CWC meeting on the status of Item 4, so that the CWC can consider if it should be removed from the Deferred List;

 

c)            Items 11 and 30 BE CONSOLIDATED as they are related matters;

 

d)            all acronyms BE SPELLED OUT;

 

e)            item 30 BE AMENDED to note the expected reply date is consistent with item 11; and,

 

f)             the Deferred Matters List BE PLACED on each agenda of the CWC with the understanding that the status of any outstanding items will be kept current.

 

Voting Record:

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, M. van Holst (4)

 

NAYS: H.L. Usher (1)

 

Motion to Approve clauses a) through e).

 

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

 

Motion to Approve clauses f).

 

12.

(Added) Recycling Bins in City Parks

 

That the Civic Administration BE REQUESTED to look at the potential of installing recycling bins in City parks and report back to the Civic Works Committee with respect to this matter.

 

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

 

VI.

ADJOURNMENT

 

The meeting adjourned at 3:15 PM.

 

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

 

 

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