Civic Works Committee

Report

The 8th Meeting of the Civic Works Committee
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2021 Meeting - Virtual Meeting during the COVID-19 Emergency
Please check the City website for current details of COVID-19 service impacts.
Meetings can be viewed via live-streaming on YouTube and the City website
PRESENT:
  • Councillors E. Peloza (Chair),
  • J. Helmer,
  • M. Cassidy,
  • P. Van Meerbergen,
  • and S. Turner
ABSENT:
  • Mayor E. Holder
ALSO PRESENT:
  • ALSO PRESENT: A. Pascual and J. Taylor

    Remote Attendance: Councillors S. Hillier and S. Lewis; S. Corman, J. Dann, C. MacRae, K. Oudekerk, K. Scherr, J. Stanford, S. Tatavarti, and B. Westlake-Power.

    The meeting was called to order at 12:03 PM with Councillor E. Peloza in the Chair; it being noted that the following Members were in remote attendance: Councillors M. Cassidy, J. Helmer, S. Turner, and P. Van Meerbergen.



That it BE NOTED that no pecuniary interests were disclosed.

  • Moved by:J. Helmer
    Seconded by:M. Cassidy

    That Items 2.1, 2.2, 2.3, 2.4, 2.5, 2.6, and 2.7, BE APPROVED.


    Yeas: (5)E. Peloza, P. Van Meerbergen, J. Helmer, M. Cassidy, and S. Turner
    Absent: (1)E. Holder


    Motion Passed (5 to 0)
  • Moved by:J. Helmer
    Seconded by:M. Cassidy

    That the 4th Report of the Cycling Advisory Committee, from its meeting held on May 19, 2021, BE RECEIVED.




    Motion Passed
  • Moved by:J. Helmer
    Seconded by:M. Cassidy

    That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the proposed by-law, as appended to the staff report dated June 1, 2021, BE INTRODUCED at the Municipal Council meeting to be held on June 15, 2021 to amend By-law PS-113 entitled, “A by-law to regulate traffic and the parking of motor vehicles in the City of London”. (2021-C01/T08)




    Motion Passed
  • Moved by:J. Helmer
    Seconded by:M. Cassidy

    That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated June 1, 2021, related to the Hyde Park Road and Sunningdale Road West Roundabout project:

    a)        the bid submitted by J-AAR Excavating Limited, at its tendered price of $3,681,287.80, excluding HST, BE ACCEPTED; it being noted that the bid submitted by J-AAR Excavating Limited was the lowest of three bids received and meets the City’s specifications and requirements in all areas;

    b)        MTE Consultants Inc. BE AUTHORIZED to complete the contract administration and construction supervision in accordance with the estimate, on file, at an upset amount of $184,475.00, excluding HST, and in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;

    c)        the financing for this project BE APPROVED in accordance with the Sources of Financing Report as appended to the above-noted staff report;

    d)        the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

    e)        the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract for the material to be supplied and the work to be done relating to this project (RFT 21-63); and,

    f)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2021-T05)




    Motion Passed
  • Moved by:J. Helmer
    Seconded by:M. Cassidy

    That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated June 1, 2021, related to the supply of a rotary drum thickener for Greenway Wastewater Treatment Plant:

    a)        the proposal submitted by JWC Environmental Canada ULC (JWC Environmental) at a price of $187,060.00, excluding HST, BE ACCEPTED;

    b)        the financing for this project BE APPROVED in accordance with the Sources of Financing Report as appended to the above-noted staff report;

    c)        the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project; and

    d)        the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2021-E03)




    Motion Passed
  • Moved by:J. Helmer
    Seconded by:M. Cassidy

    That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated June 1, 2021, related to the appointment of a Consulting Engineer for the Detailed Design and Tendering of White Oak Road Two-Lane Upgrades from Exeter Road to 400 m south:

    a)        R.V. Anderson Associates Limited BE APPOINTED as the Consulting Engineer to complete the Detailed Design and Tendering Services at an upset amount of $249,568, excluding HST, in accordance with RFP21-28 and Section 15.2 (e) of the City of London’s Procurement of Goods and Services Policy;

    b)        the financing for this assignment BE APPROVED in accordance with the Sources of Financing Report as appended to the above-noted staff report;

    c)        the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this assignment;

    d)        the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and,

    e)        the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents including agreements, if required, to give effect to these recommendations. (2021-T04)




    Motion Passed
  • Moved by:J. Helmer
    Seconded by:M. Cassidy

    That, on the recommendation of Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated June 1, 2021, related to the appointment of consulting engineers for the Infrastructure Renewal Program:

    a)        the following consulting engineers BE APPOINTED to carry out consulting services for the identified Infrastructure Renewal Program funded projects, at the upset amounts identified below, in accordance with the estimate on file, and in accordance with Section 15.2 (e) of the City of London’s Procurement of Goods and Services Policy:

    i)         Archibald, Gray & McKay Engineering Ltd. BE APPOINTED as consulting engineers to complete the pre-design, detailed design and construction administration of Assignment A, Hickson Avenue from Ridout Street to Belgrave Avenue and Belgrave Avenue from Hickson Avenue to Chester Street, in the total amount of $407,616.00 (including contingency), excluding HST;

    ii)        J.L. Richards & Associates Limited BE APPOINTED as consulting engineers to complete the pre-design, and construction administration of Assignment C, Churchill Avenue from Spruce Street to Vancouver Street and Manitoba Street from Churchill Avenue to Dundas Street in the total amount of $354,596.00 (including contingency), excluding HST;

    iii)       GM Blueplan Engineering Limited BE APPOINTED as consulting engineers to complete the pre-design, detailed design construction administration of Assignment D, Hansuld Street from Second Street to Dale Street and Dale Street from Hansuld Street to Second Street reconstruction, in the total amount of $352,742.50 (including contingency), excluding HST;

    iv)       Spriet Associates London Limited BE APPOINTED as consulting engineers to complete the pre-design, detailed design and construction administration of Assignment F, St Julien Street from Major Street to Trafalgar Street, Hume Street from Major Street to Trafalgar Street and Major Street from Hyla Street to St Julien Street reconstruction, in the total amount of $421,727.90 (including contingency), excluding HST;

    b)        the financing for this project BE APPROVED in accordance with the Sources of Financing Report as appended to the above-noted staff report;

    c)        the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

    d)        the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract; and

    e)        the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2021-T04)




    Motion Passed
  • Moved by:J. Helmer
    Seconded by:M. Cassidy

    That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated June 1, 2021, related to the emergency repair of a centrifuge for the Greenway Wastewater Treatment Plant:

    a)        the purchase order for emergency centrifuge repair awarded to Flottweg, in accordance with Section 14.2 of the City of London’s Procurement of Goods and Services Policy, at a projected total price of $150,000.00, excluding HST, BE CONFIRMED;

    b)        the financing for this project BE APPROVED in accordance with the Sources of Financing Report as appended to the above-noted staff report; and

    c)        the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2021-E03)




    Motion Passed
  • Moved by:J. Helmer
    Seconded by:M. Cassidy

    That the Civic Works Committee Deferred Matters List as at May 21, 2021, BE RECEIVED.


    Yeas: (5)E. Peloza, P. Van Meerbergen, J. Helmer, M. Cassidy, and S. Turner
    Absent: (1)E. Holder


    Motion Passed (5 to 0)

The meeting adjourned at 12:20 PM.