Corporate Services Committee

Report

Meeting #:	10th Meeting of the Corporate Services Committee
Date:	Tuesday, May 01, 2018 at 12:30 P.m. - 1:30 P.m.
Location:	Council Chambers

PRESENT:

• Councillors J. Helmer (Chair),
• P. Hubert,
• M. van Holst,
• J. Zaifman,
• and Mayor M. Brown

ABSENT:

• J. Morgan

ALSO PRESENT:

• M. Hayward, A.L. Barbon, G. Bridge, B. Card, I. Collins, B. Coxhead, A. Dunbar, L. Rowe, E. Soldo, S. Spring and B. Warner.

   

  The meeting was called to order at 12:30 PM.

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1.

Disclosures of Pecuniary Interest

None.

2.

Consent

• Moved by: M. van Holst
  Seconded by: J. Zaifman

  That Items 2.1, 2.3 and 2.4 BE APPROVED.

  
  

  Yeas: (5)	J. Helmer, P. Hubert, M. van Holst, J. Zaifman, and Mayor M. Brown
  Nays:

  
  Motion Passed (5 to 0)

2.1

Use of City Facilities for Activities of Organizations Which Promote Hatred

• Moved by: M. van Holst
  Seconded by: J. Zaifman

  That, on the recommendation of the Managing Director, Corporate Services and City Solicitor, NO FURTHER ACTION BE TAKEN to address the use of City facilities for activities that promote hatred; it being noted that the City’s Special Events Policies and Procedures Manual appears to be effectively addressing this concern.

  
  

  Yeas:
  Nays:

  
  Motion Passed

2.2

Employee Absenteeism 2017

• Moved by: P. Hubert
  Seconded by: Mayor M. Brown

  That, on the recommendation of the Managing Director, Corporate Services and Chief Human Resources Officer, the staff report dated May 1, 2018, regarding Employee Absenteeism 2017, BE RECEIVED for information.

  
  

  Yeas: (5)	J. Helmer, P. Hubert, M. van Holst, J. Zaifman, and Mayor M. Brown
  Nays:

  
  Motion Passed (5 to 0)

2.3

Declare Surplus and Sale - 126 Hamilton Road

• Moved by: M. van Holst
  Seconded by: J. Zaifman

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, on the advice of the Manager of Realty Services, the following actions be taken with respect to the City-owned property located at 126 Hamilton Road, described as Part of Lot 24, west side William Street and south side Horton Street, Registered Plan 178, containing an area of approximately 0.059 acres:
  
  a)         the subject property BE DECLARED SURPLUS; and
  
  b)         the subject property (“Surplus Lands”) BE DISPOSED OF to fulfil a Council resolution, adopted at its meeting held on November 14, 2017, directing that this property be vested and sold after entering into agreements with creditors having liens on the property; it being noted that this property failed to sell at a municipal tax sale and was vested in the name of the City with the intention it be sold in accordance with the City’s Sale and Other Disposition of Land Policy.

  
  

  Yeas:
  Nays:

  
  Motion Passed

2.4

Request for Council Reconsideration of Sources of Financing - Bus Rapid Transit Property Acquisitions and Leasehold Improvements

• Moved by: M. van Holst
  Seconded by: J. Zaifman

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken with respect to Sources of Financing for property acquisitions pertaining to 26 Wellington Road South, 28 Wellington Road South, 1195 Dundas Street East and 240 Huron Street and for leasehold improvements for the Rapid Transit Implementation Office (251 Dundas Street):

  a)            the following matters BE RECONSIDERED:

  i)              part b) of clause 2 of the 21st Report of the Council, In Closed Session, from its meeting held on September 19, 2017, having to do with approval of the Source of Financing for the acquisition of property located at 26 Wellington Road South;

  ii)             part b) of clause 2 of the 23rd Report of the Council, In Closed Session, from its meeting held on October 17, 2017, having to do with approval of the Source of Financing for leasehold improvements for the Rapid Transit Implementation Office (251 Dundas Street);

  iii)            part b) of clause 1 of the 24th Report of the Council, In Closed Session, from its meeting held on October 30, 2017, having to do with approval of the Source of Financing for the acquisition of property located at 28 Wellington Road South;

  iv)           part c) of clause 2 of the 1st Report of the Council, In Closed Session, from its meeting held on December 12, 2017, having to do with approval of the Source of Financing for the acquisition of property located at 1195 Dundas Street East;

  v)            part b) of clause 3 of the 1st Report of the Council, In Closed Session, from its meeting held on December 12, 2017, having to do with approval of the Source of Financing for the acquisition of property located at 240 Huron Street; and

  b)            subject to the approval of reconsideration of a) i) to a) v), inclusive, above, the following Sources of Financing BE APPROVED:

  i)              the Source of Financing appended to the staff report dated May 1, 2018 as Appendix A for the acquisition of property located at 26 Wellington Road South;

  ii)             the Source of Financing appended to the staff report dated May 1, 2018 as Appendix B for the leasehold improvements for the Rapid Transit Implementation Office (251 Dundas St);

  iii)            the Source of Financing appended to the staff report dated May 1, 2018 as Appendix C for the acquisition of property located at 28 Wellington Road South;

  iv)            the Source of Financing appended to the staff report dated May 1, 2018 as Appendix D for the acquisition of property located at 1195 Dundas Street East; and

  v)           the Source of Financing appended to the staff report dated May 1, 2018 as Appendix E for the acquisition of property located at 240 Huron Street.

  
  

  Yeas:
  Nays:

  
  Motion Passed

3.

Scheduled Items

None.

4.

Items for Direction

• Moved by: M. van Holst
  Seconded by: P. Hubert

  That Items 4.1 and 4.2 BE APPROVED.

  
  Motion Passed (5 to 0)

4.1

Request for Designation of the 1st Annual Mommy and Me Fashion Show as a Municipally Significant Event

• Moved by: M. van Holst
  Seconded by: P. Hubert

  That the 1st Annual Mommy and Me Fashion Show, to be held on Sunday, May 13, 2018, from 2:30 PM to 5:30 PM, with wine to be served from 5:00 PM to 5:30 PM, at the London Children's Museum, 21 Wharncliffe Road South, BE DESIGNATED as an event of municipal significance in the City of London.

  
  

  Yeas:
  Nays:

  
  Motion Passed

4.2

Confirmation of Appointment to the Advisory Committee on the Environment (Requires 1 Non-Voting Representative from the Middlesex-London Health Unit)

• Moved by: M. van Holst
  Seconded by: P. Hubert

  That Andrew Powell BE APPOINTED to the Advisory Committee on the Environment as a Non-Voting Representative of the Middlesex-London Health Unit, for the term ending February 28, 2019.

  
  

  Yeas:
  Nays:

  
  Motion Passed

5.

Deferred Matters/Additional Business

5.1

ADDED - Request for Designation of the 1st Annual Poutine Festival

• Moved by: P. Hubert
  Seconded by: J. Zaifman

  That the 1st Annual Poutine Festival, to be held on May 24 to 26, 2018 from 11:00 AM to 9:00 PM and May 27, 2018 from 11:00 AM to 8:00 PM, at Victoria Park, BE DESIGNATED as an event of municipal significance in the City of London.

  
  

  Yeas: (5)	J. Helmer, P. Hubert, M. van Holst, J. Zaifman, and Mayor M. Brown
  Nays:

  
  Motion Passed (5 to 0)

6.

Confidential (Enclosed for Members only.)

6.1

Land Acquisition/Solicitor-Client Privileged Advice

• Moved by: P. Hubert
  Seconded by: J. Zaifman

  That the Corporate Services Committee convene in closed session for the purpose of considering a matter pertaining to instructions and directions to officers and employees of the Corporation pertaining to a proposed acquisition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed acquisition of land; commercial and financial information supplied in confidence pertaining to the proposed acquisition the disclosure of which could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed acquisition that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed acquisition whose disclosure could reasonably be expected to prejudice the economic interests of the Corporation or its competitive position; information concerning the proposed acquisition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed acquisition.

  
  Motion Passed (5 to 0)

  The Corporate Services Committee convened in closed session from 12:49 PM to 1:23 PM.

   

  
  

7.

Adjournment

The meeting adjourned at 1:24 PM.