Corporate Services Committee

Report

Meeting #:	15th Report of the Corporate Services Committee
Date:	Tuesday, August 14, 2018 at 12:30 P.m. - 1:30 P.m.
Location:	Council Chambers

PRESENT:

• Councillors J. Helmer (Chair),
• J. Morgan,
• P. Hubert,
• M. van Holst,
• and J. Zaifman

ABSENT:

• Mayor M. Brown

ALSO PRESENT:

• ​M. Hayward, A. Barbon, B. Card, I. Collins, B. Coxhead, A. Hagan, S. Swance, M. Ribera, B. Warner and B. Westlake-Power

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Consent

• Moved by: J. Zaifman
  Seconded by: M. van Holst

  That items 2.1 and 2.2 BE APPROVED.

  
  

  Yeas: (5)	J. Helmer, J. Morgan, P. Hubert, M. van Holst, and J. Zaifman
  Absent: (1)	Mayor M. Brown

  
  Motion Passed (5 to 0)

2.1

Appointments to the Joint Venture Management Committee for the 4-Pad Arena Complex

• Moved by: J. Zaifman
  Seconded by: M. van Holst

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the proposed by-law appended to the staff report dated August 14, 2018 as Appendix “A” BE INTRODUCED at the August 28, 2018 meeting of the Municipal Council to amend By-law No. A.-6567-226, entitled “A By-law to approve the appointment of City of London representatives to the Joint Venture Management Committee for the 4-Pad Arena Complex located on Western Fair Association (WFA) lands”.

  
  
  
  Motion Passed

2.2

2017 Annual Reporting of Lease Financing Agreements

• Moved by: J. Zaifman
  Seconded by: M. van Holst

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the staff report dated August 14, 2018 entitled "2017 Annual Reporting of Lease Financing Agreements" BE RECEIVED for information.

  
  
  
  Motion Passed

3.

Scheduled Items

None.

4.

Items for Direction

4.1

Federation of Canadian Municipalities - Standing Committees

• Moved by: J. Zaifman
  Seconded by: J. Morgan

  That Councillor V. Ridley BE REIMBURSED for her associated expenses, outside of her annual expense allocation, subject to the annual budget approval process, and in accordance with Council's Travel & Business Expenses Policy for her attendance as an appointed Federation of Canadian Municipalities Standing Committee Member, at the following:
  
  Board of Directors Meeting - September 11-14, 2018 - Annapolis County, NS
  Board of Directors Meeting - November 20-23, 2018 - Ottawa, ON
  Board of Directors Meeting - March 12-15, 2019 - Penticton, B.C.;
  
  it being noted that the Board of Directors Meeting - March 12-15, 2019 Penticton, B.C. is subject to the re-election of Councillor Ridley on October 22, 2018.

  
  

  Yeas: (5)

  J. Helmer, J. Morgan, J. Zaifman, M. van Holst, and P. Hubert

  
  Motion Passed (5 to 0)

5.

Deferred Matters/Additional Business

5.1

Corporate Services Committee Deferred Matters List

• Moved by: J. Zaifman
  Seconded by: J. Morgan

  That the Corporate Services Committee Deferred Matters List, as of August 2018, BE RECEIVED.

  
  

  Yeas: (5)

  J. Helmer, J. Morgan, J. Zaifman, M. van Holst, and P. Hubert

  
  Motion Passed (5 to 0)

6.

Confidential (Enclosed for Members only.)

• Moved by: M. van Holst
  Seconded by: J. Morgan

  That the Corporate Services Committee convene in closed session for the purpose of considering the following matters:

  6.1          Land Disposition/Solicitor-Client Privileged Advice

  A matter pertaining to instructions and directions to officers and employees of the Corporation pertaining to a proposed disposition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed disposition of land; commercial and financial information supplied in confidence pertaining to the proposed disposition the disclosure of which could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed disposition that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed acquisition whose disclosure could reasonably be expected to prejudice the economic interests of the  Corporation or its competitive position; information concerning the proposed disposition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed disposition.

  6.2          Land Disposition/Solicitor-Client Privileged Advice

  A matter pertaining to instructions and directions to officers and employees of the Corporation pertaining to a proposed acquisition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed acquisition of land; commercial and financial information supplied in confidence pertaining to the proposed acquisition the disclosure of which could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed acquisition that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed acquisition whose disclosure could reasonably be expected to prejudice the economic interests of the Corporation or its competitive position; information concerning the proposed acquisition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed acquisition.

  6.3          Land Disposition/Solicitor-Client Privileged Advice

  A matter to be considered for the purpose of instructions and directions to officers and employees of the Corporation pertaining to a proposed acquisition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed acquisition of land; commercial and financial information supplied in confidence pertaining to the proposed acquisition the disclosure of which  could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed acquisition that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed acquisition whose disclosure could reasonably be expected to prejudice the economic interests of the Corporation or its competitive position; information concerning the proposed acquisition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed acquisition.

  6.4          Labour Relations/Employee Negotiations/Solicitor-Client Privileged Advice

  A matter pertaining to reports, advice and recommendations of officers and employees of the Corporation concerning labour relations and employee negotiations in regard to one of the Corporation’s unions and advice which is subject to solicitor client privilege and communications necessary for that purpose and for the purpose of providing directions to officers and employees of the Corporation.

  6.5          Labour Relations/Employee Negotiations/Litigation/Potential Litigation/Solicitor-Client Privileged Advice/Personal Matters/Identifiable Individual

  A matter pertaining to reports, advice and recommendations of officers and employees of the Corporation concerning labour relations and employee negotiations in regards to the Corporation’s associations and unions, and litigation or potential litigation affecting the municipality, and advice which is subject to solicitor client privilege, including communications necessary for that purpose; and a matter pertaining personal matters about an identifiable individual; litigation or potential litigation affecting the municipality; advice that is subject to solicitor-client privilege, including communications, reports, advice or recommendations of officers and employees of the Corporation necessary for that purpose and directions to officers and employees of the Corporation pertaining to by-law enforcement matters with respect to the City’s Vehicle for Hire By-law L.-130-71.

  
  

  Yeas: (5)

  J. Helmer, J. Morgan, J. Zaifman, M. van Holst, and P. Hubert

  
  Motion Passed (5 to 0)

  The Corporate Services Committee convened in closed session from 12:36 PM to 12:51 PM.

  
  

7.

Adjournment

The meeting adjourned at 12:51 PM.