I.

CALL TO ORDER

1.

Disclosures of Pecuniary Interest

Recommendation:  That it BE NOTED that no pecuniary interests were disclosed.

2.

Election of Vice-Chair for the Term Ending November 30, 2014

Recommendation:  That it BE NOTED that the Civic Works Committee elected P. Van Meerbergen as its Vice-Chair for the term ending November 30, 2014.

Motion Passed

YEAS: J.F. Fontana, S. Orser, P. Van Meerbergen, H.L. Usher, J.L. Baechler, N. Branscombe (6)

II.

CONSENT ITEMS

3.

Hamilton Road and Clarke Road Intersection Improvements Construction Contract Amendment - Emergency Situation

Recommendation:  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the staff report dated December 9, 2013, with respect to the contract for the Hamilton Road and Clarke Road intersection improvements, BE RECEIVED for information. (2013-L04)

Motion Passed

YEAS: J.F. Fontana, S. Orser, P. Van Meerbergen, H.L. Usher, J.L. Baechler, N. Branscombe (6)

4.

Amendments to the Traffic and Parking By-law

Recommendation:  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law, as appended to the staff report dated December 9, 2013, BE INTRODUCED at the Municipal Council meeting to be held on December 17, 2013 for the purpose of amending the Traffic and Parking By-law (P.S. 111).

Motion Passed

YEAS: J.F. Fontana, S. Orser, P. Van Meerbergen, H.L. Usher, J.L. Baechler, N. Branscombe (6)

5.

Irregular Bid-Supply of High Performance Cold Mix Asphalt (Tender T13-104)

Recommendation:  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Supply of High Performance Cold Mix Asphalt:

a)         the tender submitted by Coco Paving Inc., 1865 Clarke Road, London, Ontario N5X 3Z6 at their contract price of $47,950.00, (HST extra) BE ACCEPTED; it being noted that Coco Paving Inc. was the only bid received and meets the City’s terms, conditions and specifications;

b)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this purchase; and,

c)         approval hereby given BE CONDITIONAL upon the Corporation entering into a formal contract or having a purchase order, or contract record relating to the subject matter of this approval.  (2013-F18)

Motion Passed

YEAS: J.F. Fontana, S. Orser, P. Van Meerbergen, H.L. Usher, J.L. Baechler, N. Branscombe (6)

6.

2014 Infrastructure Renewal Projects - Trees

That, on the recommendation of Director, Water and Wastewater the following actions be taken with respect to the 2014 Infrastructure Renewal Projects - Trees:

a)            the Civic Administration BE DIRECTED to post the Tree Inspection Report assessments on line for public information;

b)            the November 2008 Environmental and Engineering Services Department (EESD) Construction Impact Tree Strategy BE REVIEWED to ensure it remains valid;

c)            the Civic Administration BE DIRECTED to complete ground truthing for trees 50 years or older;

d)            the Civic Administration BE DIRECTED to communicate and give notice of tree removals at least 4 to 6 weeks prior to construction and in advance of removal and to post signage on affected trees; 

e)            the staff report dated December 9, 2013, with respect to tree removal, mitigation and communication as part of the 2014 Infrastructure Renewal Projects, BE RECEIVED.  (2013-E04)

Motion Passed

YEAS: J.F. Fontana, S. Orser, P. Van Meerbergen, H.L. Usher, J.L. Baechler, N. Branscombe (6)

7.

Ministry of the Environment Inspection Report for the City of London Water Distribution System - 2013

Recommendation:  That, on the recommendation of the Director, Water and Wastewater, the 2013 Ministry of the Environment Inspection Report for the City of London Water Distribution System BE RECEIVED for information.(2013-E08)

Motion Passed

YEAS: J.F. Fontana, S. Orser, P. Van Meerbergen, H.L. Usher, J.L. Baechler, N. Branscombe (6)

III.

SCHEDULED ITEMS

None.

IV.

ITEMS FOR DIRECTION

8.

Community Energy Action Plan - Final Draft for Community Engagement

Recommendation:  That, on the recommendation of the Director, Environment, Fleet and Solid Waste the following actions be taken with respect to the Community Energy Action Plan - Final Draft for Community Engagement:

a)         the final draft of the Community Energy Action Plan BE APPROVED for release for community engagement, which will include outreach through traditional media, social media, the City’s website and at community events between December 17, 2013 and February 28, 2014; it being noted that the final draft includes the following three companion documents:

i)              Understanding the Data;

ii)             Learning from People; and,

iii)            Reporting on Progress;

b)         the staff report dated December 9, 2013, with respect to this matter, BE RECEIVED;

it being noted that the Civic Works Committee heard the attached presentation from the Director, Environment, Fleet and Solid Waste with respect to this matter.  (2013-E19)

Motion Passed

YEAS: J.F. Fontana, S. Orser, P. Van Meerbergen, H.L. Usher, J.L. Baechler (5)

9.

Intersection Improvements - Richmond Street and Fanshawe Park Road

Recommendation:  That the following actions be taken with respect to intersection improvements at Richmond Street and Fanshawe Park Road:

a)            the Civic Administration BE DIRECTED to take immediate steps to undertake an Environmental Assessment;

b)            the Civic Administration BE DIRECTED to explore other opportunities for traffic flow improvements;

c)            the Civic Administration BE DIRECTED to seek opportunities for  expediting the project; and,

d)            the communication dated November 25, 2013, from Councillor M. Brown, BE RECEIVED.  (2013-T06)

Motion Passed

YEAS: J.F. Fontana, S. Orser, P. Van Meerbergen, H.L. Usher, J.L. Baechler, N. Branscombe (6)

10.

1st Report of the Transportation Advisory Committee

Recommendation:  That the following actions be taken with respect to the 1st Report of the Transportation Advisory Committee, from its meeting held on December 03, 2013:

a)         clause 1 of the 1st Report of the Transportation Advisory Committee BE REFERRED to the Strategic Priorities and Policy Committee meeting to be held December 16, 2013; and,

b)         clauses 2 to 13 of the 1st Report of the Transportation Advisory Committee, from its meeting held on December 3, 2013, BE RECEIVED.

Motion Passed

YEAS: J.F. Fontana, S. Orser, P. Van Meerbergen, H.L. Usher, J.L. Baechler, N. Branscombe (6)

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

None.

VI.

ADJOURNMENT

The meeting adjourned at 5:52 PM.