I.

CALL TO ORDER

1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

II.

CONSENT ITEMS

2.

STAFF REPORT - Patio Design Guidelines for On-Street Municipal Parking Spaces

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the staff report dated April 24, 2017, with respect to patio design guidelines for on-street municipal parking spaces, BE RECEIVED for information; it being noted that the Patio Design Guidelines will be included in the Urban Design Guidelines. (2017-P15)

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, P. Hubert, V. Ridley (5)

3.

STAFF REPORT - Rail Safety Week

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the staff report dated April 24, 2017, with respect to National Public Rail Safety Week, BE RECEIVED for information.  (2017-P15)

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, P. Hubert, V. Ridley (5)

4.

STAFF REPORT - Confidentiality Agreement with the Association of Municipalities of Ontario (AMO) to Undertake Work Associated with the Resource Recovery and Circular Economy Act 2016

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, with the support of the Director, Environment, Fleet and Solid Waste, the proposed by-law appended to the staff report dated April 24, 2017 as Appendix 'A' BE INTRODUCED at the Municipal Council meeting to be held on May 2, 2017 to:

a)         authorize and approve a Confidentiality Agreement with the Association of Municipalities of Ontario (AMO) that is designed to protect, as much as possible, the release of information shared in the Waste Technical Working Group meetings from disclosure under a freedom of information request made to a municipality under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), attached as Schedule ‘A’ to the by-law; and,

b)         authorize the Mayor and the City Clerk to execute the Confidentiality Agreement authorized and approved in a), above.  (2017-E07/A01)

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, P. Hubert, V. Ridley (5)

5.

STAFF REPORT - Contract Award: Tender No. 17-40 - 2017 Infrastructure Renewal Program -  Beachwood Avenue Reconstruction Project

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of a contract for Tender No. 17-40, 2017 Infrastructure Renewal Program - Beachwood Avenue Reconstruction Project:

a)         the bid submitted by Blue Con Construction (Blue-Con) at its corrected tendered price of $4,270,291.20, excluding H.S.T., for the 2017 Infrastructure Renewal Program, Beachwood Avenue Reconstruction Project, BE ACCEPTED; it being noted that the bid submitted by Blue Con Construction, was the lowest of four bids received and meets the City's specifications and requirements in all areas;

b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated April 24, 2017 as Appendix 'A';

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project (Tender 17-40); and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2017-T04)

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, P. Hubert, V. Ridley (5)

6.

STAFF REPORT - Contract Award: Tender No. 17-32 -  Replacement of Sidewalks, Curb and Gutter And Hot Mix Asphalt -  Contract #1

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of a contract for Tender No. 17-32, Replacement of Sidewalks, Curb and Gutter and Hot Mix Asphalt Contract #1:

a)         the bid submitted by Dufferin Construction Company, A division of CRH Canada Group Inc., at its submitted tendered price of $4,092,745.60, excluding H.S.T., for the said project BE ACCEPTED; it being noted that the bid submitted by Dufferin Construction Company, A division of CRH Canada Group Inc., was the lowest of two bids received and meets the City’s specifications and requirements in all areas;

b)         the financing for this project BE APPROVED as set out in the Source of Finance Report appended to the staff report dated April 24, 2017 as Appendix 'A';

c)         the Civic Administration BE AUTHORIZED to undertake all of the administrative acts that are necessary in connection with this project;

d)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project (Tender No. 17-32); and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2017-T06)

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, P. Hubert, V. Ridley (5)

7.

STAFF REPORT - Contract Award: Tender No. 17-57 - 2017 Bradley Avenue West Extension

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of a contract for the Bradley Avenue West extension from Wonderland Road South to Wharncliffe Road South, including Wharncliffe Road South intersection improvements:

a)       the bid submitted by L82 Construction Ltd. at its submitted tendered price of $6,917,000.00, excluding H.S.T., for the said project BE ACCEPTED; it being noted that the bid submitted by L82 Construction Ltd. was the lowest of five bids received and meets the City's specifications and requirements in all areas;

b)       Archibald, Gray & McKay Engineering Ltd., BE AUTHORIZED to carry out the resident inspection, contract administration of the said project in the amount of $592,830.00, excluding H.S.T., in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy;

c)       the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated April 24, 2017 as Appendix 'A';

d)       the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

e)       the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract for the material to be supplied and the work to be done relating to this project (Tender 17-57); and,

f)        the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2017-T04)

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, P. Hubert, V. Ridley (5)

8.

STAFF REPORT - Contract Award: Tender No. 17-46 - Western Road / Wharncliffe Road North Improvements - Phase 1 - Canadian Pacific Railway Grade Separation Reconstruction

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Western Road/Wharncliffe Road North Improvements, Phase 1, Canadian Pacific Railway Grade Separation Reconstruction:

a)         the bid submitted by McLean Taylor Construction Limited at its submitted tendered price of $13,036,060.47, excluding H.S.T., for the said project BE ACCEPTED; it being noted that the bid submitted by McLean Taylor Construction Limited was the lowest of four bids received and meets the City's specifications and requirements in all areas;

b)         AECOM Canada Ltd., BE AUTHORIZED to carry out the resident inspection and contract administration of the said project in the amount of $845,332.10, excluding H.S.T., in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy;

c)         the financing for this project BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated April 24, 2017 as Appendix 'A';

d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

e)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract for the material to be supplied and the work to be done relating to this project (Tender 17-46); and,

f)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents including rail-related agreements, if required, to give effect to these recommendations.  (2017-T04)

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, P. Hubert, V. Ridley (5)

9.

STAFF REPORT - Partnering in Phosphorus Control: Achieving Phosphorous Reductions in Lake Erie From Canadian Sources (EBR Registry Number: 012-9971)

That, on the recommendation of the Managing Director Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Environmental Bill of Rights (EBR) posting regarding phosphorus reduction in Lake Erie from Canadian sources:

a)         the staff report dated April 24, 2017, with respect to Partnering in Phosphorous Control: Achieving Phosphorous Reductions in Lake Erie from Canadian Sources, BE RECEIVED for information; and,

b)         the comments on EBR Registry Number 012-9971, appended to the staff report dated April 24, 2017 as Appendix ‘B’, BE ENDORSED.  (2017-E05)

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, P. Hubert, V. Ridley (5)

10.

STAFF REPORT - Environmental Programs Annual Update

That, on the recommendation of the Director, Environment, Fleet and Solid Waste, the following actions be taken with respect to the environmental programs annual update:

a)            the staff report dated April 24, 2017 BE RECEIVED for information; and,

b)         the staff report dated April 24, 2017 BE FORWARDED to the Advisory Committee on the Environment (ACE) for information.  (2017-C08)

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, P. Hubert, V. Ridley (5)

11.

PUBLIC SUBMISSION -  London Transit Commission - Buses Off Dundas Street - Update

That the communication dated April 13, 2017, from K. Paleczny, General Manager, London Transit Commission, with respect to an update on the removal of buses from Dundas Street, BE RECEIVED.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, P. Hubert, V. Ridley (5)

III.

SCHEDULED ITEMS

12.

4th Report of the Transportation Advisory Committee

That the following actions be taken with respect to the 4th Report of the Transportation Advisory Committee, from its meeting held on April 4, 2017:

a)          clause 7, with respect to the proposed 2017 Work Plan for the Transportation Advisory Committee, BE REFERRED to the Civic Administration for review, in consultation with the Chair of the Transportation Advisory Committee and the Chair of the Civic Works Committee, and report back at a future meeting of the Civic Works Committee; and,

b)          clauses 1 through 6 BE RECEIVED.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, P. Hubert, V. Ridley (5)

IV.

ITEMS FOR DIRECTION

None.

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

13.

Deferred Matters List

That the Civic Works Committee Deferred Matters List, as at April 18, 2017, BE RECEIVED.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, P. Hubert, V. Ridley (5)

VI.

ADJOURNMENT

The meeting adjourned at 12:40 PM.