Council

Minutes

The 7th Meeting of City Council

Tuesday, April 07, 2020 at 4:00 P.m. - 5:00 P.m.

Council Chambers

Present:

• Mayor E. Holder,
• M. van Holst,
• S. Lewis,
• M. Salih,
• J. Helmer,
• M. Cassidy,
• P. Squire,
• J. Morgan,
• S. Lehman,
• A. Hopkins,
• P. Van Meerbergen,
• S. Turner,
• E. Peloza,
• A. Kayabaga,
• and S. Hillier

Also Present:

• C. Saunders, M. Schulthess, J. Taylor and B. Westlake-Power.

   

  Remote Staff Attendance:  L. Livingstone, A. Barbon, B. Card, C. Cooper, S. Datars Bere, K. Dickins, G. Kotsifas, K. Scherr,  C. Smith and S. Stafford.

   

  The meeting is called to order at 4:02 PM, with Mayor E. Holder in the Chair and all Members participating; it being noted that the following Members were in remote attendance:  Councillors M. van Holst, S. Lewis, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, S. Lehman, A. Hopkins, P. Van Meerbergen, S. Turner, E. Peloza, A. Kayabaga and S. Hillier.

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1.

Disclosures of Pecuniary Interest

Councillor M. Salih  discloses a pecuniary interest in Item 3. (2.2) of the 4th Report of the Community and Protective Services Committee and the related Bill No. 138, having to do with Single Source 20-04 - Agreement for London and Middlesex Local Immigration Partnership with WIL Counselling and Training for Employment, by indicating that he is an employee of the Canadian Border Services Agency.

Mayor E. Holder discloses a pecuniary interest in Item 6. (5.1) of the 4th Report of the Community and Protective Services Committee, having to do with New Licensing and Licensing Renewal Requirements, by indicating that he has family in the food business.

 

2.

Recognitions

None.

3.

Review of Confidential Matters to be Considered in Public

None.

• Motion made by: A. Hopkins
  Seconded by: S. Hillier

  That pursuant to section 6.5 of the Council Procedure By-law, the following changes in order BE APPROVED:

  a)    Stage 4 – Council, In Closed Session be considered after Stage 13 - By-laws, with the exception of Bill No. 136, being a by-law to confirm the proceedings of the Council Meeting held on the 7th Day of April 2020, which will be considered, prior to Stage 14 – Adjournment; and

  b)    Stage 9 – Added Reports –Item 9.1 - 7th Report of Council, In Closed Session be considered after Stage 4 – Council, In Closed Session.

  
  

  Yeas: (15)

  S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner

  
  Motion Passed (15 to 0)

5.

Confirmation and Signing of the Minutes of the Previous Meeting(s)

• Motion made by: S. Lehman
  Seconded by: A. Kayabaga

  That the Minutes of the 6th Meeting held on March 24, 2020 BE APPROVED. 

  
  

  Yeas: (15)

  S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner

  
  Motion Passed (15 to 0)

6.

Communications and Petitions

• Motion made by: E. Peloza
  Seconded by: M. van Holst

  That the communication from Councillor M. van Holst BE RECEIVED and BE REFERRED and considered with Item 10.8 as noted on the Council Agenda. 

  
  

  Yeas: (15)

  S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner

  
  Motion Passed (15 to 0)

7.

Motions of Which Notice is Given

None.

8.

Reports

8.1

4th Report of the Community and Protective Services Committee

• Motion made by: S. Lewis

  That the 4th Report of the Community and Protective Services Committee BE APPROVED, excluding Items 3 (2.2) and 6 (5.1).

  
  

  Yeas: (15)

  S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner

  
  Motion Passed (15 to 0)

1.

Disclosures of Pecuniary Interest

• Motion made by: S. Lewis

  Mayor E. Holder discloses a pecuniary interest in Item 5.1 a) of the 4th Report of the Community and Protective Services Committee, having to do with New Licensing and Licensing Renewal Requirements, by indicating that he has family in the food business.

  Councillor M. Salih discloses a pecuniary interest in Item 2.2 of the 4th Report of the Community and Protective Services Committee, having to do with Single Source 20-04 - Agreement for London and Middlesex Local Immigration Partnership with WIL Counselling and Training for Employment, by indicating that he is an employee of the Canadian Border Services Agency.

  
  
  
  Motion Passed

2.

(2.1) Contract Award Recommendation for Housing Stability Services - Request for Proposal 20-07

• Motion made by: S. Lewis

  That, on the recommendation of the Managing Director, Housing, Social Services and Dearness Home, with the concurrence of the Director, Financial Services, the following actions be taken with respect to the award of the contract for Request for Proposal (RFP) 20-07 Housing Stability Services for City of London, as per City of London Procurement Policy Section 12.2 (b), requiring Committee and City Council approval for RFP awards greater than $100,000:

  a)     Request for Proposal 20-07 BE AWARDED to each of the following five organizations, in accordance with the Schedule 1, as appended to the staff report dated March 31, 2020: St. Leonard’s Society of London, Youth Opportunities Unlimited, Atlohsa Family Healing Services Inc., and Anova for a combined total funding amount of $930,000 in 2020 to provide London Housing Stability Services, with an option to renew for up to 5 additional one-year terms at the City’s sole discretion, based on satisfactory services, performance, and funding/budget availability; it being noted that the proposals submitted by all proponents meet the City’s requirements and are in compliance with the Procurement of Goods and Services Policy;

  b)     that the Civic Administration BE AUTHORIZED to undertake all administrative acts which are necessary in relation to this project;

  c)     that the approval given, herein, BE CONDITIONAL upon the Corporation entering into a Purchase of Service Agreement with St. Leonard’s Society of London, Youth Opportunities Unlimited, Atlohsa Family Healing Services Inc., and Anova; and,

  d)     the annual funding approval noted in a), above, is SUBJECT TO the availability of funding through the City of London and/or other funding sources. (2020-F18)

  
  
  
  Motion Passed

4.

(2.3) Canada-Ontario Housing Benefit (COHB) - Approval of Ontario Transfer Payment Agreement (Relates to Bill No. 139)

• Motion made by: S. Lewis

  That, on the recommendation of the Managing Director, Housing, Social Services and Dearness Home the proposed by-law, as appended to the staff report dated March 31, 2020, BE INTRODUCED at the Municipal Council meeting to be held on April 7, 2020, to:

  a)     approve a Transfer Payment Agreement, as appended to the above-noted by-law, and satisfactory to the City Solicitor, between Her Majesty the Queen in the Right of Ontario as represented by the Ministry of Municipal Affairs and Housing, the Ministry of Finance and The Corporation of the City of London;

  b)     authorize the Mayor and the City Clerk to execute the above-noted Transfer Payment Agreement;

  c)     authorize the Managing Director, Housing, Social Services and Dearness Home, or designate, to execute any other document and report in furtherance of the above-noted Transfer Payment Agreement; and,

  d)     authorize the Managing Director, Housing, Social Services and Dearness Home, or designate, the authority to re-allocate funding from one Canada-Ontario Housing Benefit Program priority household group to another priority group as necessary. (2020-S11)

  
  
  
  Motion Passed

5.

(2.4) Homeless Prevention Standard Form Occupancy Agreement for Head Lease Units (Relates to Bill No. 140)

• Motion made by: S. Lewis

  That, on the recommendation of the Managing Director of Housing, Social Services and Dearness Home, the proposed by-law, as appended to the staff report dated March 31, 2020, BE INTRODUCED at the Municipal Council meeting to be held on April 7, 2020, to:

  a)     authorize and approve a standard form Occupancy Agreement, as appended to the above-noted by-law, for City of London homeless prevention initiatives, as approved by Municipal Council as part of the City of London’s annual budget approval process, to be entered into between The Corporation of the City of London and occupants of units leased by The Corporation of the City of London, for no more than a four-year period, and under a program consisting of the provision of living accommodation and accompanying services;

  b)     delegate authority to the Managing Director, Housing, Social Services and Dearness Home, or written designate, to execute Occupancy Agreements with occupants, employing the above-noted standard form Occupancy Agreement, with no further approval required from Council. (2020-S14)

  
  
  
  Motion Passed

3.

(2.2) Single Source 20-04 - Agreement for London and Middlesex Local Immigration Partnership with WIL Counselling and Training for Employment (Relates to Bill No. 138)

• Motion made by: S. Lewis

  That, on the recommendation of the Managing Director, Housing, Social Services and Dearness Home, the proposed by-law, as appended to the staff report dated March 31, 2020, BE INTRODUCED at the Municipal Council meeting to be held on April 7, 2020, to:

  a)     authorize and approve the Purchase of Service Agreement, as appended to the above-noted by-law, for the London and Middlesex Local Immigration Partnership between WIL Counselling and Training for Employment and The Corporation of the City of London;

  b)     authorize the Mayor and the City Clerk to execute the above-noted Purchase of Service Agreement;

  c)     delegate authority to the Managing Director, Housing, Social Services and Dearness Home to approve and execute any further amendments to the Purchase of Service Agreement if the amendments are substantially in the form of the above-noted Purchase of Service Agreement and that do not require additional funding or are provided for in the City’s current budget and that do not increase the indebtedness or contingent liabilities of The Corporation of the City of London; and,

  d)     delegate authority to the Managing Director, Housing, Social Services and Dearness Home, or written designate, to undertake all the administrative, financial and reporting acts, including signing authority, regarding application forms for funding, budgets, cash flows, other financial reporting including financial claims and directions, consents and other authorizations as may be required, that are necessary in connection with the above-noted Purchase of Service Agreement. (2020-S17)

  
  

  Yeas: (14)	S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner
  Recuse: (1)	M. Salih

  
  Motion Passed (14 to 0)

6.

(5.1) New Licensing and Licensing Renewal Requirements

• Motion made by: S. Lewis

  That the following actions be taken with respect to the payment of new licensing and licensing renewal requirements:

  a)     the Civic Administration BE DIRECTED to defer payment of the required licence fee for new applications for Food Premises business licences under the Business Licensing By-law L.-131-15, as amended, for three months from the date of the issuance of the licence;

  b)     the Civic Administration BE DIRECTED to defer payment of the required licensing renewal fee for Cab Drivers, Cab Owners, Accessible Cab Owners, Accessible Cab Drivers and Limousine Owners under the Vehicle for Hire By-law L.-130-71, as amended, for three months from the date of the expiry of the current licence;

  c)     the Civic Administration BE DIRECTED to report back on other actions that could be taken to reduce the burden on other businesses that have been impacted by COVID-19;
  it being noted that these actions are being taken to ease the financial impacts on those businesses and services that have been deemed to be essential and non-essential services by the Federal and Provincial Governments; and,

  d)     subject to the approval of a) and b) above, the City Clerk BE DIRECTED to bring forward the required amendments to the Business Licensing By-law L.-131-15, as amended and the Vehicle for Hire By-law L.-130-71, as amended, to implement the above-noted changes. (2020-D09/F02/P09A)

  
  

  Yeas: (14)	S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner
  Recuse: (1)	Mayor E. Holder

  
  Motion Passed (14 to 0)

8.2

8th Report of the Strategic Priorities and Policy Committee

• Motion made by: J. Helmer

  That the 8th Report of the Strategic Priorities and Policy Committee BE APPROVED. 

  
  

  Yeas: (15)

  S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner

  
  Motion Passed (15 to 0)

1.

Disclosures of Pecuniary Interest

• Motion made by: J. Helmer

  That it BE NOTED that no pecuniary interests were disclosed.

  
  
  
  Motion Passed

2.

Governance Requirements and Recommendations - London and Middlesex Community Housing

• Motion made by: J. Helmer

  That on the recommendation of the Managing Director, Housing, Social Services and Dearness Home and concurrently the Board, London and Middlesex Community Housing (LMCH), the following actions be taken with respect to the governance requirements of the LMCH:
  
  a)     the staff report dated March 31, 2020 entitled “Governance Requirements and Recommendations – London and Middlesex Community Housing”, BE RECEIVED;
  
  b)     the Managing Director, Housing and Social Services and Dearness Home BE DIRECTED to bring forward for consideration to the Municipal Council Meeting to be held on April 7, 2020, a recommended slate of Board Members of the LMCH; and,
  
  c)     the City Clerk BE DIRECTED to make the necessary arrangements to hold a meeting of the Shareholders of the LMCH at a Special Strategic Priorities and Policy Committee meeting on April 7, 2020, following the Municipal Council Meeting held that date, to consider and approve the Municipal Council’s recommended slate of Board Members of the LMCH.

  
  
  
  Motion Passed

10.

Deferred Matters

• Motion made by: S. Lehman
  Seconded by: S. Lewis

  That Items 10.1 to 10.8, excluding Item 10.3, BE APPROVED. 

  
  

  Yeas: (15)

  S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner

  
  Motion Passed (15 to 0)

10.1

Contract Award: Tender No. 20-15 Wenige Expressway Bridge Rehabilitation

• Motion made by: S. Lehman
  Seconded by: S. Lewis

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of the Wenige Expressway Bridge Rehabilitation:

  a)     McLean Taylor Construction Limited, BE APPOINTED the Contractor to complete the project, in the amount of $8,846,864.57 (excluding HST) in accordance with Section 13.2 a) of the Procurement of Goods and Services Policy; it being noted that the bid submitted by McLean Taylor Construction Limited was the lowest of seven (7) bids received and meets the City's specifications and requirements in all areas;

  b)     Parsons Inc. (Parsons) BE AUTHORIZED to carry out the resident inspection and contract administration for the said project in accordance with the estimate, on file, at an upset amount of $781,660 (excluding HST), in accordance with Section 15.2 g) of the City of London’s Procurement of Goods and Services Policy;

  c)     the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated March 10, 2020;

  d)     the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  e)     the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract for the material to be supplied and the work to be done relating to this project (Tender 20-15); and,

  f)     the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2020-T05/L04)

  
  
  
  Motion Passed

10.2

Contract Award: Tender No. 20-16 - Dundas Street - Old East Village 

• Motion made by: S. Lehman
  Seconded by: S. Lewis

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of the Dundas Street – Old East Village infrastructure renewal project:

  a)     the bid submitted by Bre-Ex Construction Inc. at its tendered price of $12,482,777.14 (excluding HST) BE ACCEPTED; it being noted that the bid submitted by Bre-Ex Construction Inc. was the lowest of four bids received and meets the City's specifications and requirements in all areas;

  b)     Dillon Consulting Ltd. (Dillon) BE AUTHORIZED Consulting Engineers to complete the contract administration and supervision for Dundas Street – Old East Village in accordance with the estimate, on file, at an upset amount of $1,498,109.03 (excluding HST), in accordance with Section 15.2 g) of the City of London’s Procurement of Goods and Services Policy;

  c)     the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated March 10, 2020;

  d)     the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  e)     the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract for the material to be supplied and the work to be done relating to this project (Tender 20-16);

  f)     the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations; and,

  g)     the Civic Administration BE DIRECTED to continue consultation with the Old East Village Business Improvement Association throughout the duration of the construction project. (2020-T10/L04)

  
  
  
  Motion Passed

10.4

Contract Award: RFT 20-01 - 2020 Infrastructure Renewal Program Downtown Sewer Separation Phase 3 Project - Richmond Street (Related to Bill No.'s 141 and 142)

• Motion made by: S. Lehman
  Seconded by: S. Lewis

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of contracts for the 2020 Infrastructure Renewal Program Downtown Sewer Separation Phase 3 Richmond Street Project:

  a)     the bid submitted by L-82 Construction Limited at its tendered price of $5,999,884.24 (excluding HST) for the 2020 Infrastructure Renewal Program, Downtown Sewer Separation Phase 3 Richmond Street project, BE ACCEPTED; it being noted that the bid submitted by L-82 Construction Limited was the lowest of eight bids received and meets the City's specifications and requirements in all areas;

  b)     AECOM Canada Ltd. (AECOM) BE AUTHORIZED to carry out the resident inspection and contract administration for the said project in accordance with the estimate, on file, at an upset amount of $439,843.00 (excluding HST) in accordance with Section 15.2 g) of the City of London’s Procurement of Goods and Services Policy;

  c)     the proposed by-laws, as appended to the staff report dated March 10, 2020, to allow for the temporary two way configuration of King St and for the removal of the temporary measure BE INTRODUCED at the Municipal Council meeting to be held on March 24, 2020, for the purpose of amending the Traffic and Parking By-law (PS-113);

  d)     the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated March 10, 2020;

  e)     the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  f)     the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract, or issuing a purchase order for the material to be supplied and the work to be done, relating to this project (RFT 20-01); and,

  g)     the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2020-E01/L04)

  
  
  
  Motion Passed

10.5

Contract Award: RFT 20-21 - 2020 Infrastructure Renewal Program - Churchill Avenue, Winnipeg Boulevard, Wavell Street Project

• Motion made by: S. Lehman
  Seconded by: S. Lewis

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of contracts for the 2020 Infrastructure Renewal Program Churchill Avenue, Winnipeg Boulevard, Wavell Street Project:

  a)     the bid submitted by Elgin Construction Company Limited, at its tendered price of $3,771,467.32 (excluding HST) for the 2020 Infrastructure Renewal Program, Churchill Avenue, Winnipeg Boulevard, Wavell Street Project, BE ACCEPTED; it being noted that the bid submitted by Elgin Construction Company Limited was the lowest of eight bids received and meets the City's specifications and requirements in all areas;

  b)     Dillon Consulting Limited, BE AUTHORIZED to carry out the resident inspection and contract administration for the said project in accordance with the estimate, on file, at an upset amount of $383,190.50 (excluding HST), in accordance with Section 15.2 g) of the City of London’s Procurement of Goods and Services Policy;

  c)     the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated March 10, 2020;

  d)     the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  e)     the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract, or issuing a purchase order for the material to be supplied and the work to be done, relating to this project (RFT20-21); and,

  f)     the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.(2020-E01/L04)

  
  
  
  Motion Passed

10.6

Contract Award: Request for Tender 20-14 - 2020 Infrastructure Renewal Program Contract #10 - Egerton Street, Hamilton Road, and Trafalgar Street Project

• Motion made by: S. Lehman
  Seconded by: S. Lewis

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of contract for the 2020 Infrastructure Renewal Program Egerton Street, Hamilton Road, and Trafalgar Street reconstruction project:

  a)     the bid submitted by Bre-Ex Construction Inc. at its tendered price of $4,644,111.78 (excluding HST), BE ACCEPTED; it being noted that the bid submitted by Bre-Ex Construction Inc. was the lowest of six bids received and meets the City's specifications and requirements in all areas;

  b)     Archibald, Gray and McKay Engineering Ltd. (AGM) BE AUTHORIZED to carry out the resident inspection and contract administration for the said project in accordance with the estimate, on file, at an upset amount of $422,400.00 (excluding HST), in accordance with Section 15.2 g) of the City of London’s Procurement of Goods and Services Policy, noting that this firm completed the engineering design for this project;

  c)     the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated March 10, 2020;

  d)     the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  e)     the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract, or issuing a purchase order for the material to be supplied and the work to be done, relating to this project (Tender RFT20-14); and,

  f)      the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2020-E01/L04)

  
  
  
  Motion Passed

10.7

Contract Award: 2020 Watermain Cleaning and Structural Lining RFT 20-23

• Motion made by: S. Lehman
  Seconded by: S. Lewis

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of contract for the 2020 Watermain Cleaning and Structural Lining Project:

  a)     the bid submitted by Fer-Pal Construction Ltd., 171 Fenmar Drive, Toronto, Ontario M9L 1M7, at its tendered price of $6,784,800.00 (excluding H.S.T.), for the 2020 Watermain Cleaning and Structural Lining program, BE ACCEPTED; it being noted that the bid submitted by Fer-Pal Construction Ltd. was the lowest of two bids received and meets the City’s specifications and requirements in all areas and that this is the first year of a three year contract, where the City has the sole discretion to renew the contract for two additional years based on price and performance;

  b)     the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated March 10, 2020;

  c)     the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)     the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project (RFT 20-23); and,

  e)     the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2020-E08/L04)

  
  
  
  Motion Passed

10.8

Request for Proposal (RFP) 20-04 Award - Supply and Delivery of Electric Ice Resurfacers

• Motion made by: S. Lehman
  Seconded by: S. Lewis

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the delivery of electric ice resurfacers:

  a)     the transition of ice resurfacers from compressed natural gas models to electric battery powered models to reduce the greenhouse gas (GHG) impact of these units BE APPROVED; and,

  b)     the Civic Administration BE DIRECTED to undertake the following actions:
          i)    the submission from Zamboni Company Ltd., 38 Morton Ave. E, Box 1388, Brantford, Ontario, Canada, N3T 5T6, BE ACCEPTED for the supply and delivery of up to (6) six battery powered ice resurfacing machines at a unit price of $125,375 each (excluding HST);
          ii)   the Civic Administration BE AUTHORIZED to appoint Zamboni Company Ltd., 38 Morton Ave. E, Box 1388, Brantford, Ontario, Canada, N3T 5T6, as the vendor of record for supply and delivery of up to fourteen (14) battery electric ice resurfacers over the next four (4) years at the sole discretion of the City based on performance and price;
          iii)   the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this purchase;
          iv)  approval hereby given BE CONDITIONAL upon the Corporation entering into a formal contract or having a purchase order or contract record relating to the subject matter of this approval; and,
          v)   the funding for this purchase BE APPROVED as set out in the Source of Financing Report, as appended to the staff report dated March 10, 2020. (2020-E17/L04)

  
  
  
  Motion Passed

10.3

Contract Award: Tender RFT 20-05 Veterans Memorial Parkway Northward Extension and Huron Street Improvements

• Motion made by: S. Lehman
  Seconded by: E. Peloza

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of contracts for Veterans Memorial Parkway Northward Extension and Huron Street Improvements:

  a)     the bid submitted by L82 Construction Ltd. at its tendered price of $11,248,527.24 (excluding HST) BE ACCEPTED; it being noted that the bid submitted by L82 Construction Ltd. was the lowest of four bids received and meets the City’s specification and requirements in all areas;

  b)     Stantec Consulting Ltd. (Stantec) BE AUTHORIZED Consulting Engineers to complete the contract administration, construction supervision and additional effort required for coordination of utility relocation and stormwater management work required for the said projects in accordance with the estimate, on file, at an upset amount of $854,882.92 (excluding HST), and in accordance with Section 15.2 g) of the City of London’s Procurement of Goods and Services Policy;

  c)     the financing for the project BE APPROVED in accordance with the “Sources of Financing Reports” as appended to the staff report dated March 10, 2020;

  d)     the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  e)     the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract for the material to be supplied and the work to be done relating to this project (Tender 20-05); and,

  f)     the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2020-T04/L04)

  
  

  Yeas: (12)	S. Lewis, S. Hillier, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, and A. Hopkins
  Nays: (3)	A. Kayabaga, E. Peloza, and S. Turner

  
  Motion Passed (12 to 3)

11.

Enquiries

Councillor P. Van Meerbergen enquires with respect to the deferral of pre-authorized payments for property taxes and seeking clarification regarding the matter.  The Managing Director, Corporate Services and City Treasure,Chief Financial Officer responds and provides information related to the processing of tax payments, including how requests are managed. 

Councillor M. Salih enquires with respect to the number of property owners who may have requested deferral of payment of taxes. The Managing Director, Corporate Services and City Treasurer, Chief Financial Officer responds, noting a reduction in the amount of payments received and indicating that the Civic Administration is evaluating the matter and will provide information regarding this matter at a future meeting of the Corporate Service Committee. 

• Motion made by: J. Helmer
  Seconded by: J. Morgan

  Pursuant to section 11.4 of the Council Procedure By-law leave BE GIVEN to bring forward a substantive motion to provide for the additional closed session matter to be added to the Council Agenda:

  “A matter pertaining to reports, advice and recommendations of officers and employees of the Corporation concerning labour relations and employee negotiations in regards to one or more of the Corporation’s unions and communications necessary for that purpose and advice which is subject to solicitor-client privilege, including communications necessary for that purpose and for the purpose of providing instructions and direction to officers and employees of the Corporation regarding the COVID-19 emergency.”

  
  

  Yeas: (15)

  S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner

  
  Motion Passed (15 to 0)

12.

Emergent Motions

None.

13.

By-laws

• Motion made by: S. Lehman
  Seconded by: A. Hopkins

  That Introduction and First Reading of Bill No.’s 137 and 139 to 143 BE APPROVED.

  
  

  Yeas: (15)

  S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner

  
  Motion Passed (15 to 0)
• Motion made by: P. Van Meerbergen
  Seconded by: S. Hillier

  That Second Reading of Bill No.’s 137 and 139 to 143 BE APPROVED.

  
  

  Yeas: (15)

  S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner

  
  Motion Passed (15 to 0)
• Motion made by: E. Peloza
  Seconded by: J. Helmer

  That Third Reading and Enactment of Bill No.’s 137 and 139 to 143 BE APPROVED.

  
  

  Yeas: (15)

  S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner

  
  Motion Passed (15 to 0)
• Motion made by: S. Lewis
  Seconded by: J. Morgan

  That Introduction and First Reading of Bill No. 138 BE APPROVED.

  
  

  Yeas: (14)	S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner
  Recuse: (1)	M. Salih

  
  Motion Passed (14 to 0)
• Motion made by: E. Peloza
  Seconded by: S. Lewis

  That Second Reading of Bill No. 138 BE APPROVED.

  
  

  Yeas: (14)	S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner
  Recuse: (1)	M. Salih

  
  Motion Passed (14 to 0)
• Motion made by: A. Kayabaga
  Seconded by: S. Turner

  That Third Reading and Enactment of Bill No. 138 BE APPROVED.

  
  

  Yeas: (14)	S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner
  Recuse: (1)	M. Salih

  
  Motion Passed (14 to 0)

4.

Council, In Closed Session

• Motion made by: S. Lewis
  Seconded by: S. Turner

  That Council rise and go into Council, In Closed Session, for the purpose of considering the following:

  a)    A matter pertaining to personal matters, including information regarding an identifiable individual, with respect to employment-related matters; advice or recommendations of officers and employees of the Corporation, including communications necessary for that purpose and for the purpose of providing instructions and directions to officers and employees of the Corporation. (6.1/8/SPPC)

  b)    A matter pertaining to reports, advice and recommendations of officers and employees of the Corporation concerning labour relations and employee negotiations in regards to one or more of the Corporation’s unions and communications necessary for that purpose pertaining to COVID-19 related matters. (6.2/8/SPPC)

  c)    (Added) A matter pertaining to reports, advice and recommendations of officers and employees of the Corporation concerning labour relations and employee negotiations in regards to one or more of the Corporation’s unions and communications necessary for that purpose and advice which is subject to solicitor-client privilege, including communications necessary for that purpose and for the purpose of providing instructions and direction to officers and employees of the Corporation regarding the COVID-19 emergency.

  
  

  Yeas: (15)

  S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner

  
  Motion Passed (15 to 0)

  The Council convenes In Closed Session at 4:48 PM, with Mayor E. Holder in the Chair and all Members participating; it being noted that Councillors M. van Holst, S. Lewis, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, S. Lehman, A. Hopkins, P. Van Meerbergen, S. Turner, E Peloza, A. Kayabaga and S. Hillier were in remote attendance.

  The Council reconvenes at 5:03 PM, with Mayor E. Holder in the Chair and all Members participating; it being noted that Councillors M. van Holst, S. Lewis, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, S. Lehman, A. Hopkins, P. Van Meerbergen, S. Turner, E Peloza, A. Kayabaga and S. Hillier were in remote attendance.

  
  

9.

Added Reports

9.1

7th Report of Council in Closed Session

• Motion made by: S. Lewis
  Seconded by: E. Peloza

  That progress BE REPORTED on the following matters discussed in Council, In Closed Session:

  a)     a matter pertaining to personal matters, including information regarding an identifiable individual, with respect to employment related matters; advice or recommendations of officers and employees of the Corporation, including communications necessary for that purpose and for the purpose of providing instructions and directions to officers and employees of the Corporation.  (6.1/8/SPPC) 

  b)     a matter pertaining to reports, advice and recommendations of officers and employees of the Corporation concerning labour relations and employee negotiations in regards to one or more of the Corporation's unions and communications necessary for that purpose pertaining to COVID-19 related matters. (6.2/8/SPPC)

  c)     (ADDED)  a matter pertaining to reports, advice and recommendations of officers and employees of the Corporation concerning labour relations and employee negotiations in regards to one or more of the Corporation's unions and communication necessary for that purpose and advice which is subject to solicitor-client privilege, including communications necessary for that purpose and for the purpose of providing instructions and directions to officers and employees of the Corporation regarding the COVID-19 emergency.

  
  Motion Passed
• Motion made by: P. Van Meerbergen
  Seconded by: E. Peloza

  That Introduction and First Reading of Bill No. 136 BE APPROVED.

  
  Motion Passed
• Motion made by: M. van Holst
  Seconded by: P. Squire

  That Second Reading of Bill No. 136 BE APPROVED.

  
  Motion Passed
• Motion made by: S. Lehman
  Seconded by: M. Cassidy

  That Third Reading and Enactment of Bill No. 136 BE APPROVED.

  
  Motion Passed

  The following are enacted as By-laws of The Corporation of the City of London:

  Bill	By-law
  Bill No. 136	By-law No. A.-7957-93 - A by-law to confirm the proceedings of the Council Meeting held on the 7th day of April, 2020. (City Clerk)
  Bill No. 137	By-law No. A-8-20027 - A by-law to amend By-law No. A-8, as amended, being “The Property Tax Collection By-law” to provide for the waiving of interest and penalty charges related to unpaid Interim 2020 Property Tax Installments that come due March 31, 2020, for a period of 60 days.
  Bill No. 138	By-law No. A.-7958-94 - A by-law to authorize and approve the Purchase of Service Agreement with WIL Counselling and Training for Employment: London & Middlesex Local Immigration Partnership. (2.2/4/CPSC)
  Bill No. 139	By-law No. A.-7959-95 - A by-law to approve the Transfer Payment Agreement for the Canada-Ontario Housing Benefit (COHB) with the Ministry of Municipal Affairs and Housing and the Minister of Finance; to authorize the Mayor and the City Clerk to execute the agreement; to authorize the Managing Director, Housing, Social Services and Dearness Home or designate, to execute any other document and report in furtherance of this agreement; and to authorize the Managing Director, Housing, Social Services and Dearness Home or designate to reallocate funding from one Canada-Ontario Housing Benefit Program priority household group to another priority group as necessary. (2.3/4/CPSC)
  Bill No. 140	By-law No. A.-7960-96- A by-law with respect to a standard form agreement for occupancy by Homeless Prevention in the City of London. (2.4/4/CPSC)
  Bill No. 141	By-law No. PS-113-20050 - A by-law to amend By-law PS-113 entitled, “A by-law to regulate traffic and the parking of motor vehicles in the City of London.” (2.14c/4/CWC)
  Bill No. 142	By-law No. PS-113-20051 - A by-law to amend By-law PS-113 entitled, “A by-law to regulate traffic and the parking of motor vehicles in the City of London.” (2.14d/4/CWC)
  Bill No. 143	By-law No. W.-5661-97 - A by-law to authorize project TS4078 – Traffic Management Centre Phase 1. (2.9/4/CWC)

  
  

14.

Adjournment

• Motion made by: A. Hopkins
  Seconded by: A. Kayabaga

  That the meeting BE ADJOURNED.

  
  

  The meeting adjourns at 5:07 PM.