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23RD REPORT OF THE

 

Corporate Services Committee

 

meeting held on August 1, 2017, commencing at 12:31 PM, in the Council Chambers, Second Floor, London City Hall. 

 

PRESENT:  Councillor J. Helmer (Acting Chair); Acting Mayor M. van Holst; Councillors J. Morgan, T. Park and H.L. Usher; and L. Rowe (Secretary).

 

ABSENT:  Councillor P. Hubert.

 

ALSO PRESENT:  S. Datars Bere, B. Baar, B. Card, I. Collins, J. Freeman, K. Graham, J. Ramsay, M. Ribera and T. Wellhauser.

 

 

I.

CALL TO ORDER

 

1.

Disclosures of Pecuniary Interest

 

That it BE NOTED that no pecuniary interests were disclosed.

 

II.

CONSENT ITEMS

 

            None.

 

III.

SCHEDULED ITEMS

 

            None.

 

IV.

ITEMS FOR DIRECTION

 

2.

Procurement of Goods & Services Policy

 

That the Civic Administration BE REQUESTED to review and report back on how the Procurement of Goods & Services Policy and the current purchasing practices could be improved to reduce barriers that new businesses, small businesses and businesses owned and/or operated by first-time business owners in our community face in accessing and understanding the City’s procurement process.

 

Motion Passed

 

YEAS: J. Helmer, J. Morgan, T. Park, H.L. Usher, M. van Holst (5)

 

3.

Confirmation of Appointment to the Cycling Advisory Committee

 

That the following actions be taken in connection with the Cycling Advisory Committee:

 

a)            Ben Goodge BE APPOINTED to the Cycling Advisory Committee, as a Voting Representative from London Cycle Link, for the term ending February 28, 2019; and

 

b)            the Civic Administration BE REQUESTED to explore recognition opportunities for Mr. H. Ketelaars’ contributions in the area of cycling, and report back to the appropriate Standing Committee with what options might be available to the City.

 

Voting Record:

 

Motion to Approve part a).

 


 

Motion Passed

 

YEAS: J. Helmer, J. Morgan, T. Park, H.L. Usher, M. van Holst (5)

 

Motion to Approve part b).

 

Motion Passed

 

YEAS: J. Helmer, J. Morgan, T. Park, H.L. Usher, M. van Holst (5)

 

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

 

See Added Confidential Matter C-3.

 

VI.

CONFIDENTIAL

 

(See Confidential Appendix to the 23rd Report of the Corporate Services Committee enclosed for Members only.)

 

The Corporate Services Committee convened in camera from 12:45 PM to 2:55 PM after having passed a motion to do so, with respect to the following matters:

 

C-1.

A matter pertaining to personal matters about an identifiable individual, including communications necessary for that purpose, as it relates to interviews for nomination to the London Hydro Inc. Board of Directors.

 

C-2.

A matter pertaining to instructions and directions to officers and employees of the Corporation pertaining to a lease of office space; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed acquisition of land; commercial and financial information supplied in confidence pertaining to the proposed acquisition the disclosure of which could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed lease that belongs to the Corporation that has monetary value or potential monetary value; information concerning the proposed acquisition whose disclosure could reasonably be expected to prejudice the economic interests of the Corporation or its competitive position; information concerning the proposed acquisition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed lease of office space.

 

C-3.

(ADDED) A matter pertaining to an identifiable individual, including advice subject to solicitor-client privilege, including communications necessary for that purpose.

 

VII.

ADJOURNMENT

 

The meeting adjourned at 2:56 PM.