Corporate Services Committee

Report

7th Meeting of the Corporate Services Committee

Monday, April 19, 2021 at 12:00 P.m. - 12:00 P.m.

2021 Meeting - Virtual Meeting during the COVID-19 Emergency

Please check the City website for current details of COVID-19 service impacts.

Meetings can be viewed via live-streaming on YouTube and the City website

PRESENT:

• Councillors M. Cassidy (Chair),
• M. van Holst,
• J. Morgan,
• E. Peloza,
• and A. Kayabaga

ABSENT:

• Mayor E. Holder

ALSO PRESENT:

• M. Ribera, K. Van Lammeren, B. Westlake-Power

  Remote Attendance: Councillor S. Hillier; L. Livingstone, A. Barbon, B. Card, I. Collins, K. Dickins, J. Logan, J. McMillan, C. Saunders, M. Schulthess, B. Warner

  The meeting is called to order at 12:01 PM; it being noted that the following Members were in remote attendance: Councillors M. van Holst, J. Morgan, E. Peloza and A. Kayabaga

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed. 

2.

Consent

• Moved by: M. van Holst
  Seconded by: J. Morgan

  That Items 2.1 to 2.5 BE APPROVED, excluding Items 2.2 and 2.3.

  
  

  Yeas: (5)	A. Kayabaga, E. Peloza, M. van Holst, M. Cassidy, and J. Morgan
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

2.1

Integrity Commissioner Agreement

• Moved by: M. van Holst
  Seconded by: J. Morgan

  That, on the recommendation of the City Clerk, the following actions be taken with respect to the appointment of an Integrity Commissioner for The Corporation of the City of London and local boards:

  a)      the staff report, dated April 19, 2021, entitled “Integrity Commissioner Agreement” BE RECEIVED;

  b)      the City Clerk BE DIRECTED to bring forward to the May 10, 2021 Corporate Services Committee meeting, a draft Agreement between The Corporation of the City of London and Gregory F. Stewart for the provision of services as The Corporation of the City of London’s and local boards Integrity Commissioner for the term ending as determined by the Municipal Council; it being noted that the draft Agreement will include additional provisions which speak to anticipated timelines for responding to complaints and enquiries in accordance with the Code of Conduct for Members of Council.

  
  
  
  
  Motion Passed

2.4

Declare Surplus - Portion of City-Owned Property – 2846 and 2870 Tokala Trail

• Moved by: M. van Holst
  Seconded by: J. Morgan

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, on the advice of the Manager of Realty Services, with respect to a portion of City-owned land, being part of an undedicated road allowance fronting on 2846 Tokala Trail, closed and designated as Parts 4, 6, 8, 9, and 20, Plan 33R-17911, the following actions be taken:

  a)      the subject property BE DECLARED SURPLUS; and,

  b)      the subject property (“Surplus Lands”) BE TRANSFERRED to the abutting property owner, in accordance with the City’s Sale and Other Disposition of Land Policy.

  
  
  
  
  Motion Passed

2.5

Report of the Federation of Canadian Municipalities Board of Directors - Virtual Meeting - March 9-12, 2021

• Moved by: M. van Holst
  Seconded by: J. Morgan

  That the communication from Councillor J. Morgan regarding the Federation of Canadian Municipalities (FCM) update on board activities from the virtual meeting held on March 9-12, 2021 BE RECEIVED for information.

  
  
  
  
  Motion Passed

2.2

Year 2021 Tax Policy

• Moved by: J. Morgan
  Seconded by: M. van Holst

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken with respect to property taxation for 2021:

  a)      the proposed by-law appended to the staff report dated April 19, 2021 as Appendix “A” being a by-law to set tax ratios in the various property classes, in accordance with Sub-sections 308(4) and 308.1(4) of the Municipal Act, 2001 BE INTRODUCED at the Municipal Council meeting to be held on May 4, 2021; it being noted that the 2021 Municipal Tax Ratio By-Law has been prepared reflecting no change to tax ratios;

  b)      the proposed by-law appended to the staff report dated April 19, 2021 as Appendix “B” being a by-law to set municipal tax rates for the various property classes, in accordance with Sections 307 and 312 of the Municipal Act, 2001 BE INTRODUCED at the Municipal Council meeting to be held on May 4, 2021; and

  c)      the Civic Administration BE DIRECTED to take no action in 2021 with respect to the adoption of a small business property sub-class, to undertake the necessary policy and financial impact analysis including local consultation following release of the regulation by the Province, and to report back to the Corporate Services Committee with recommendations regarding the potential adoption of a small business subclass for the 2022 taxation year and subsequent taxation years.

  
  

  Yeas: (5)	A. Kayabaga, E. Peloza, M. van Holst, M. Cassidy, and J. Morgan
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

2.3

Year 2021 Education Tax Rates

• Moved by: J. Morgan
  Seconded by: M. van Holst

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the proposed by-law appended to the staff report dated April 19, 2021 as Appendix “A”, being a by-law to levy education tax rates for 2021 BE INTRODUCED at the Municipal Council meeting to be held on May 4, 2021.

  
  

  Yeas: (5)	A. Kayabaga, E. Peloza, M. van Holst, M. Cassidy, and J. Morgan
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

3.

Scheduled Items

None.

4.

Items for Direction

4.1

Application – Issuance of Proclamation – World Migratory Bird Day

• Moved by: M. van Holst
  Seconded by: E. Peloza

  That based on the application dated March 30, 2021 from London’s Bird Friendly City Team, May 8, 2021 BE PROCLAIMED World Migratory Bird Day.

   

  
  

  Yeas: (5)	A. Kayabaga, E. Peloza, M. van Holst, M. Cassidy, and J. Morgan
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

4.2

Advisory Committees

• Moved by: E. Peloza
  Seconded by: M. van Holst

  That, on the recommendation of the City Clerk, the following actions be taken with respect to the current Advisory Committee appointments:
  
  a)      the current term for the City of London Advisory Committee appointments BE EXTENDED, until December 31, 2021;
  
  b)      additional appointments BE MADE for the identified Advisory Committees, whose voting membership is well below that number identified in each of the respective Terms of Reference;
  
  c)      the following BE APPOINTED as Voting Member at Large for the term ending December 31, 2021:
  
       i)   Accessibility Advisory Committee (Requires up to 4 Members of which a minimum of 1 must have a disability)

  Bonnie Quesnel

  Dianne Haggerty

  Jill Teeple

  Katya Pereyaslavska

  
       ii)  Cycling Advisory Committee (Requires up to 4 Members at Large)

  Marieke Mur

  Trevor Wade

  Irina Chulkova

  Dan Doroshenko

   

       iii)  Diversity, Inclusion and Anti-Oppression Advisory Committee (Requires up to 7 Members at Large)

  Melissa Allder

  Hetham Hani Jamel Abu Kakry

  Nour Al-Faraw

  Wajdi Khouri

  Krista Arnold

  Citlally Maceil

  Beverley Madigan

       iv)  Trees and Forests Advisory Committee (Requires up to 7 Members at Large)

  Samjhana Thapa

  G. Paul Nicholson.

  
  

  Yeas: (5)	A. Kayabaga, E. Peloza, M. van Holst, M. Cassidy, and J. Morgan
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

  Voting Record:

  
  
• Election:

  Appointment to the Accessibility Advisory Committee

  
  

  Beverly Madigan(5.00 %):	A. Kayabaga
  Bonnie Quesnel(20.00 %):	A. Kayabaga, E. Peloza, M. van Holst, and J. Morgan
  Diane Haggerty(15.00 %):	A. Kayabaga, M. van Holst, and M. Cassidy
  Jill Teeple(20.00 %):	A. Kayabaga, E. Peloza, M. Cassidy, and J. Morgan
  Nour Al Farawi(10.00 %):	M. Cassidy, and J. Morgan
  Cora Waschkowski(15.00 %):	E. Peloza, M. van Holst, and M. Cassidy
  Boniface Justin Naickar(0.00 %):	None
  Katya Pereyaslavska(15.00 %):	E. Peloza, M. van Holst, and J. Morgan
  Susan Oster(0.00 %):	None
  Abstain(0.00 %):	None
  Absent(5.00 %):	E. Holder

  
  
  
  Majority Winner: No majority
• Election:

  Appointment to the Accessibility Advisory Committee - 2nd Ballot

  
  

  Bonnie Quesnel(20.00 %):	A. Kayabaga, E. Peloza, M. van Holst, and J. Morgan
  Diane Haggerty(20.00 %):	A. Kayabaga, M. van Holst, M. Cassidy, and J. Morgan
  Jill Teeple(20.00 %):	A. Kayabaga, E. Peloza, M. Cassidy, and J. Morgan
  Cora Waschkowski(15.00 %):	E. Peloza, M. van Holst, and M. Cassidy
  Katya Pereyaslavska(25.00 %):	A. Kayabaga, E. Peloza, M. van Holst, M. Cassidy, and J. Morgan
  Abstain(0.00 %):	None
  Absent(0.00 %):	None

  
  
  
  Majority Winner: No majority
• Election:

  Appointment to the Cycling Advisory Committee 

  
  

  Kevin Eo(5.00 %):	M. Cassidy
  Yasmine Brahimi(10.00 %):	A. Kayabaga, and E. Peloza
  Andrew McClenaghan(5.00 %):	A. Kayabaga
  Vincent Lubrano lll(5.00 %):	J. Morgan
  Marieke Mur(25.00 %):	A. Kayabaga, E. Peloza, M. van Holst, M. Cassidy, and J. Morgan
  Trevor Wade(20.00 %):	E. Peloza, M. van Holst, M. Cassidy, and J. Morgan
  Irina Chulkova(20.00 %):	A. Kayabaga, M. van Holst, M. Cassidy, and J. Morgan
  Dan Doroshenko(10.00 %):	E. Peloza, and M. van Holst
  Steve Brawn(0.00 %):	None
  Abstain(0.00 %):	None
  Absent(5.00 %):	E. Holder

  
  
  
  Majority Winner: No majority
• Election:

  Appointment to the Cycling Advisory Committee  - 2nd Ballot

  
  

  Yasmine Brahimi(15.00 %):	A. Kayabaga, E. Peloza, and M. Cassidy
  Marieke Mur(25.00 %):	A. Kayabaga, E. Peloza, M. van Holst, M. Cassidy, and J. Morgan
  Trevor Wade(25.00 %):	A. Kayabaga, E. Peloza, M. van Holst, M. Cassidy, and J. Morgan
  Irina Chulkova(20.00 %):	A. Kayabaga, M. van Holst, M. Cassidy, and J. Morgan
  Dan Doroshenko(15.00 %):	E. Peloza, M. van Holst, and J. Morgan
  Abstain(0.00 %):	None
  Absent(5.00 %):	E. Holder

  
  
  
  Majority Winner: No majority

  In accordance with section 6.6.2 of the Selection Process Policy for Appointing Members to Committees, Civic Boards and Commissions, the tie is resolved by lot and the recommended candidate for appointment is Dan Doroshenko. 

  
  
• Election:

  Appointment to the Diversity, Inclusion and Anti-Oppression Advisory Committee

  
  

  Melissa Allder(11.76 %):	A. Kayabaga, E. Peloza, M. Cassidy, and J. Morgan
  Hetham Hani Jamel Abu Kakry(8.82 %):	E. Peloza, M. van Holst, and M. Cassidy
  Jill Teeple(2.94 %):	J. Morgan
  Nour Al Farawi(14.71 %):	A. Kayabaga, E. Peloza, M. van Holst, M. Cassidy, and J. Morgan
  Wajdi Khouri(11.76 %):	A. Kayabaga, M. van Holst, M. Cassidy, and J. Morgan
  Alec Mazurek(5.88 %):	A. Kayabaga, and M. van Holst
  Boniface Justin Naickar(5.88 %):	A. Kayabaga, and M. Cassidy
  Jaselyn Beckman(5.88 %):	E. Peloza, and M. van Holst
  Krista Arnold(11.76 %):	A. Kayabaga, E. Peloza, M. van Holst, and J. Morgan
  Citlally Maciel(11.76 %):	E. Peloza, M. van Holst, M. Cassidy, and J. Morgan
  Beverley Madigan(8.82 %):	A. Kayabaga, M. Cassidy, and J. Morgan
  Abstain(0.00 %):	E. Peloza
  Absent(2.94 %):	E. Holder

  
  
  
  Majority Winner: Nour Al Farawi; Citlally Maciel; Krista Arnold; Melissa Allder; Wajdi Khouri; Beverley Madigan; Hetham Hani Jamel Abu Kakry

5.

Deferred Matters/Additional Business

5.1

Corporate Services Committee Deferred Matters List

• Moved by: J. Morgan
  Seconded by: A. Kayabaga

  That the Corporate Services Committee Deferred Matters List as of April 12, 2021, BE RECEIVED.

  
  

  Yeas: (5)	A. Kayabaga, E. Peloza, M. van Holst, M. Cassidy, and J. Morgan
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

5.2

(ADDED) Application – Issuance of Proclamation – Apraxia Awareness Day

• Moved by: M. van Holst
  Seconded by: A. Kayabaga

  That based on the application dated April 14, 2021 from Apraxia Kids, May 14, 2021 BE PROCLAIMED Apraxia Awareness Day.

  
  

  Yeas: (5)	A. Kayabaga, E. Peloza, M. van Holst, M. Cassidy, and J. Morgan
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

5.3

(ADDED) Board of Directors – Federation of Canadian Municipalities

• Moved by: A. Kayabaga
  Seconded by: M. van Holst

  That the following actions be taken with respect to the communication dated April 15, 2020 from Councillor J. Morgan regarding standing for re-election to the Federation of Canadian Municipalities’ Board of Directors and his associated expenses:

  WHEREAS the Federation of Canadian Municipalities (FCM) represents the interests of municipalities on policy and program matters that fall within federal jurisdiction;
  
  WHEREAS FCM’s Board of Directors is comprised of elected municipal officials from all regions and sizes of communities to form a broad base of support and provide FCM with the prestige required to carry the municipal message to the federal government;
  
  WHEREAS an election of FCM’s Board of Directors will be held this year;
  
  BE IT RESOLVED that the Council of The Corporation of the City of London endorses Councillor Josh Morgan to stand for election on FCM’s Board of Directors for the 2021/2022 term; 
  
  BE IT FURTHER RESOLVED that Councillor J. Morgan be reimbursed by The Corporation of the City of London, outside his annual expense allocation, for his campaign expenses in seeking re-election to the Board of Directors, in an amount of up to $500, upon submission of eligible receipts; and
  
  BE IT FURTHER RESOLVED that Council assumes all costs associated with Councillor Josh Morgan attending FCM’s Board of Directors meetings, the FCM Annual Conference and AGM and the Trade Show, during the 2021/2022 term.

  
  

  Yeas: (5)	A. Kayabaga, E. Peloza, M. van Holst, M. Cassidy, and J. Morgan
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

6.

Confidential (Enclosed for Members only.)

• Moved by: M. van Holst
  Seconded by: J. Morgan

  That the Corporate Services Committee convene, In Closed Session, for the purpose of considering the following:

  6.1 Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

  A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  6.2 Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

  A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  6.3 Personal Matters/Identifiable Individual

  A matter pertaining to personal matters about an identifiable individual with respect to employment-related matters and advice and recommendations of officers and employees of the Corporation, including communications necessary for that purpose.

  
  

  Yeas: (5)	A. Kayabaga, E. Peloza, M. van Holst, M. Cassidy, and J. Morgan
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

  The Corporate Services Committee convenes, In Closed Session, from 1:01 PM to 1:35 PM. 

  
  

7.

Adjournment

• Moved by: A. Kayabaga
  Seconded by: M. van Holst

  That the meeting be adjourned.  

  
  
  
  Motion Passed

  The meeting adjourned at 1:37 PM.