I.

CALL TO ORDER

1.

Disclosures of Pecuniary Interest

That it BE NOTED that Councillor J. Morgan disclosed a pecuniary interest in clause 5 of this Report, having to do with a Joint Use Agreement with the University of Western Ontario for access to City-owned conduit pathways, as he is employed by the University of Western Ontario.

II.

CONSENT ITEMS

2.

Annual Meeting Calendar

That, on the recommendation of the City Clerk, the annual meeting calendar for the period December 1, 2017 to December 31, 2018, as appended to the staff report dated August 29, 2017, BE APPROVED; it being understood that adjustments to the calendar may be required from time to time in order to accommodate special/additional meetings or changes to governing legislation.

Motion Passed

YEAS: P. Hubert, J. Helmer, J. Morgan, H.L. Usher (4)

3.

Council Policy - Amendment of Flags at City Hall Policy

That, on the recommendation of the City Clerk, the following actions be taken with respect to displaying the flags of the First Nations at City Hall:

a)         the proposed by-law appended to the staff report dated August 29, 2017 as Appendix “A” to amend the Council Policy entitled “Flags at City Hall” BE INTRODUCED at the Municipal Council meeting to be held on September 5, 2017 to provide for an invitation to the following First Nations to have their flags displayed in City Hall on September 7th of each year, if they so choose, to recognize the anniversary of the “London Township Treaty”:

Chippewas of the Thames First Nation

Chippewas of Kettle and Stoney Point First Nation

Walpole Island First Nation

Aamjiwnaang First Nation

Caldwell First Nation; and,

b)         continued conversations BE HELD with area First Nations to pursue other commemorative opportunities.

Motion Passed

YEAS: P. Hubert, J. Helmer, J. Morgan, H.L. Usher (4)

4.

FCM Diverse Voices for Change Initiative

That the following actions be taken in effort to increase the participation of women from diverse communities in municipal decision making processes:

a)         the staff report entitled “FCM Diverse Voice for Change Initiative”, dated August 29, 2017, including the findings of the diversity census (Appendix “A” to the staff report), and focus groups (Appendix “B” to the staff report) BE RECEIVED for information;

b)         the City Manager and the City Clerk BE DIRECTED to review and report back, prior to the tabling of the 2018 Budget, with an implementation plan to action the recommendations identified in the report, including information with respect to required resources and budget for the implementation;

c)         the Mayor and the City Clerk BE AUTHORIZED to enter into the Financial Contribution Agreement, appended to the staff report dated August 29, 2017 as Appendix “C”, with the Federation of Canadian Municipalities (FCM) to receive funding for the Diverse Voices for Change (DV4C) initiative;

d)         all participants BE THANKED for their involvement with the project to date; and

e)         the City Clerk BE REQUESTED to consider organizing a public workshop, similar to the "form-a-palooza" workshop organized by Mayor Muriel Bowser of the District of Columbia, to improve the application form for advisory committees, agencies, boards and commissions.        

Motion Passed

YEAS: P. Hubert, J. Helmer, J. Morgan, H.L. Usher (4)

5.

Joint Use Agreement with Western University - Conduit Pathways

That, on the recommendation of the Director, Information Technology Services, the following actions be taken with respect to a Joint Use Agreement (JUA) between the University of Western Ontario and The Corporation of the City of London for the University’s access to City of London-owned conduit pathways in the Downtown and Veterans Memorial Parkway road allowances for a five (5) year term (2017-2022):

a)         the proposed by-law appended to the staff report dated August 29, 2017 as Appendix A BE INTRODUCED at the Municipal Council meeting on September 5, 2017 to:

i)              authorize and approve a Joint Use Agreement (JUA) between the University of Western Ontario and The Corporation of the City of London for access to City of London-owned conduit pathways as outlined in Schedule A to the by-law; and

ii)             authorize the Mayor and City Clerk to execute the Agreement authorized and approved in a)i), above; and

b)         the Director, Information Technology Services BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this matter.

Motion Passed

YEAS: P. Hubert, J. Helmer, H.L. Usher (3)

RECUSED: J. Morgan (1)

III.

SCHEDULED ITEMS

IV.

ITEMS FOR DIRECTION

6.

Appointment to the Animal Welfare Advisory Committee

That Ann Hayes BE APPOINTED to the Animal Welfare Advisory Committee, for the term ending February 28, 2019, as a Voting Representative from the London Dog Owners Association.

Motion Passed

YEAS: P. Hubert, J. Helmer, J. Morgan, H.L. Usher (4)

7.

Feast Fest London - Request for Designation as a Municipally Significant Event

That the Feast Fest London, to be held on September 22, 2017 from 3:00 PM - 11:00 PM, September 23, 2017 from 11:00 AM - 11:00 PM and September 24, 2017 from 11:00 AM - 8:00 PM at Victoria Park,  BE DESIGNATED as a municipally significant event in the City of London.

Motion Passed

YEAS: P. Hubert, J. Helmer, J. Morgan, H.L. Usher (4)

8.

Annual Report of the Integrity Commissioner - May 17, 2016 to August 1, 2017

That the communication dated August 15, 2017 from Gregory F. Stewart, Integrity Commissioner, providing the Annual Report of the Integrity Commissioner from May 17, 2016 to August 1, 2017, as well as the related communication dated August 27, 2017 from B. Brock, BE REFERRED to a future meeting of the Corporate Services Committee at which the Integrity Commission will be requested to attend in order to answer any questions about his Annual Report and to discuss the future work of the Integrity Commissioner on such matters as education, review of the Code of Conduct, etc.

Motion Passed

YEAS: P. Hubert, J. Helmer, J. Morgan, H.L. Usher (4)

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

9.

ADDED - Appointment to the London Hydro Board of Directors

That, on the recommendation of the Corporate Services Committee, the attached proposed by-law (Appendix “A”) BE INTRODUCED at the Municipal Council meeting to be held September 5, 2017 to:

a)         ratify and confirm the Resolution of the Shareholder of London Hydro Inc., attached as Schedule “A” to the by-law; and

b)         authorize the Mayor and the City Clerk to execute the Resolution of the Shareholder of London Hydro Inc. attached as Schedule “A” to the by-law;

it being noted that Guy Holburn was selected for appointment to the London Hydro Inc. Board of Directors in accordance with the attached ranked ballot.

Motion Passed

YEAS: P. Hubert, J. Helmer, J. Morgan, T. Park, H.L. Usher (5)

VI.

CONFIDENTIAL

(See Confidential Appendix to the 24th Report of the Corporate Services Committee enclosed for Members only.)

The Corporate Services Committee convened in camera from 12:33 PM to 1:41 PM after having passed a motion to do so, with respect to the following matters:

C-1.

A matter pertaining to personal matters about an identifiable individual, including communications necessary for that purpose, as it relates to interviews for nomination to the London Hydro Inc. Board of Directors.

C-2.

A matter pertaining to instructions and directions to officers and employees of the Corporation pertaining to a proposed acquisition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed acquisition of land; commercial and financial information supplied in confidence pertaining to the proposed acquisition the disclosure of which could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed acquisition that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed acquisition whose disclosure could reasonably be expected to prejudice the economic interests of the Corporation or its competitive position; information concerning the proposed acquisition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed acquisition.

VII.

ADJOURNMENT