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13TH REPORT OF THE

 

Civic Works Committee

 

meeting held on September 9, 2015, commencing at 4:10 PM, in the Council Chambers, Second Floor, London City Hall. 

 

PRESENT:  Councillor J. Helmer (Acting Chair), Councillors T. Park, V. Ridley and M. van Holst and J. Martin (Secretary). 

 

ABSENT:  Councillor H.L. Usher.

 

ALSO PRESENT:  J. Braam, A. Dunbar, D. Huggins, S. Koshowski, J. Lucas, S. Maguire, L. Rowe, J. Simon, E. Soldo, S. Spring and J. Stanford.

 

 

I.

CALL TO ORDER

 

1.

Disclosures of Pecuniary Interest

 

Recommendation:  That it BE NOTED that Councillor J. Helmer disclosed a pecuniary interest in clause 8 of this Report, specifically having to do with the Deferred Matter #39 with respect to the Canada Post Community Mailbox Program, by indicating that his spouse is employed by Canada Post.

 

II.

CONSENT ITEMS

 

2.

7th Report of the Cycling Advisory Committee

 

That the following actions be taken with respect to the 7th Report of the Cycling Advisory Committee from it meeting held on August 19, 2015:

 

a)    the attached letter of support from the Cycling Advisory Committee for the CAN-Bike London, Ministry of Transportation of Ontario’s Curriculum / Outreach Grant Application to support cycling skills training projects in Middlesex, Elgin and Oxford counties, BE APPROVED; and,

 

b)    clauses 1 to 7, and clause 9 BE RECEIVED.

 

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, M. van Holst (4)

 

3.

EMCO Corporation Waterworks, Supply and Delivery of Itron® Electronic Radio Transmitters, Single Source Procurement (SS15-18)

 

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the supply of Itron® Electronic Radio Transmitters:

 

a)         a Single Source contract with EMCO Corporation Waterworks BE APPROVED for the supply and delivery of Itron® Electronic Radio Transmitters, at an estimated annual value of $880,000.00, excluding H.S.T., for a one (1) year period with four (4) option years; it being noted that this will be a single source contract in accordance with Section 14.4 (d) of the Procurement of Goods and Services Policy;

 

b)         the funding for this purchase BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated September 9, 2015, as Appendix 'A';

 

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this contract; and,

 

 

d)         the approval hereby given BE CONDITIONAL upon the Corporation entering into a formal contract or issuing purchase orders or contract records relating to the subject matter of this approval.  (2015-A05)

 

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, M. van Holst (4)

 

 

 

 

4.

Sarnia Road Pipeline Inspection - Single Source Procurement

 

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, on the advice of the Director, Water and Wastewater, the following actions be taken with respect to the award of a single source contract for a pipeline condition assessment on Sarnia Road:

 

a)         the contract value for Pure Technologies Ltd. BE APPROVED, to inspect and provide a condition assessment for the Sarnia Road pipeline in 2015, in the amount of $850,000.00, excluding H.S.T., in accordance with section 14.4(e) of the Corporation of the City of London’s Procurement of Goods and Services Policy;

 

b)         the financing for this project BE APPROVED from the current available budget as set out in the Sources of Financing Report appended to the staff report dated September 9, 2015, as Appendix ‘A’;

 

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project.  (2015-F17)

 

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, M. van Holst (4)

 

5.

Amendments to the Traffic and Parking By-law

 

That, on the recommendation of the Managing Director, Environmental and Engineering Services and  City Engineer, the proposed by-laws, appended to the staff report dated September 9, 2015 as Appendices 'A' & 'B', BE INTRODUCED at the Municipal Council meeting to be held on September 15, 2015, for the purpose of amending the Traffic and Parking By-law (P.S. 111).  (2015-C01)

 

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, M. van Holst (4)

 

6.

Proposed Regulatory Amendments to Update Ontario Drinking Water Quality Standards and Testing and Reporting Requirements

 

That, on the recommendation of the Director, Water and Wastewater, the staff report dated September 9, 2015, with respect to the proposed changes to the Ontario Drinking Water Quality Standards, and the testing and reporting requirements for Ontario Drinking Water Systems, BE RECEIVED for information.  (2015-E08)

 

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, M. van Holst (4)

 

7.

Kilally Road Improvements Phase 1, Appointment of Consulting Engineer

 

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of a consulting engineer to carry out the Kilally Road Improvements, Phase 1 Project:

 

a)         Development Engineering Ltd. BE APPOINTED Consulting Engineers to complete the detailed design of the said project in the amount of $115,410.00, excluding H.S.T., in accordance with Section 15.2 (e) of the Procurement of Goods and Services Policy;

 

b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated September 9, 2015, as Appendix 'A';

 

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

 

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and, 

 

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2015-A05)

 

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, M. van Holst (4)

 

III.

SCHEDULED ITEMS

 

None.

 

IV.

ITEMS FOR DIRECTION

 

None.

 

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

 

8.

Deferred Matters List

 

That the following actions be taken with respect to the Civic Works Committee (CWC) Deferred Matters List, as at August 24, 2015:

 

a)         items 26 and 45 BE COMBINED as they relate to the same matter; and,

 

b)         the Deferred Matters List, as amended, BE RECEIVED.

 

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, M. van Holst (4)

 

9.

Canadian Urban Transit Association (CUTA) Federal Election Initiative

 

That the following actions be taken with respect to the Canadian Urban Transit Association (CUTA) Federal Election Initiative:

 

a)            support for greater federal investment in public transit infrastructure, commencing with the 2016 Budget, BE ENDORSED;

 

b)            the Federal Government BE REQUESTED to implement funding models that allow flexibility to meet the different realities of cities, towns and collectivities across Canada;

 

c)            federal parties BE URGED to make public transit a major electoral issue by advising the public as to each party’s plan for transit over the coming months;

 

d)            the attached transit survey BE ENDORSED and the City of London BE INCLUDED as a signatory to the survey; and,

 

e)            the Civic Administration BE REQUESTED to coordinate the positions taken in a) to d) above, with its current efforts to seek input from federal candidates.

 

 

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, M. van Holst (4)

 

VI.

ADJOURNMENT

 

The meeting adjourned at 5:13 PM.