I.

CALL TO ORDER

1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

II.

CONSENT ITEMS

2.

6th and 7th Reports of the Transportation Advisory Committee

That the 6th and 7th Reports of the Transportation Advisory Committee, from its meetings held on June 7, 2016 and July 5, 2016, BE RECEIVED.

Motion Passed

YEAS: J. Helmer, A. Hopkins, J. Morgan, M. van Holst (4)

3.

7th Report of the Cycling Advisory Committee

That the 7th Report of the Cycling Advisory Committee, from its meeting held on June 15, 2016, BE RECEIVED.

Motion Passed

YEAS: J. Helmer, A. Hopkins, J. Morgan, M. van Holst (4)

4.

Engineering Fees Contract Amendment: Uplands Pumping Station Upgrades - Project No. EW3590

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to increasing the engineering fees for the Uplands Pumping Station Upgrades Project (EW3590):

a)         the detailed design and contract administration fees for AECOM Canada Ltd., BE INCREASED by $10,000.00 from $98,733.00 to a revised total of $108,733.00, excluding H.S.T., for costs associated with contract administration for the Uplands Pumping Station Upgrades Project;

b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated July 18, 2016, as Appendix "A";

c)         the consulting fees for the project BE APPROVED in accordance with the estimate, on file, which are based upon the Fee Guideline for the Professional Engineering Services, recommended by the Ontario Society of Professional Engineers; and in accordance with Section 20.3 (e) of the City of London’s Procurement of Goods and Services Policy;

d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations;

it being noted that this is a growth related project and is primarily funded from Development Charges and adequate funds are available in the project budget.  (2016-A05)

Motion Passed

YEAS: J. Helmer, A. Hopkins, J. Morgan, M. van Holst (4)

5.

Advancing a 760kW Renewable Energy Project at the Greenway Wastewater Treatment Plant

That, on the recommendation of the Director, Water and Wastewater, the following actions be taken with the respect to renewable energy generation at the Greenway Wastewater Treatment Plant:

a)         the Civic Administration BE DIRECTED to prepare a business case and report back to the Municipal Council;

b)         the approval hereby BE GIVEN to investigate current and near term funding incentives for this project including the Independent Electricity System Operator (IESO) Process and System Upgrades and any other applicable funding program; and,

c)         the approval hereby BE GIVEN to apply to the Federation of Canadian Municipalities (FCM) Green Fund.  (2016-E19)

Motion Passed

YEAS: J. Helmer, A. Hopkins, J. Morgan, M. van Holst (4)

6.

Burbrook Trunk Sewer Completion Tunnelling Project

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the staff report dated July 18, 2016, with respect to the completion of the Burbrook Trunk Storm Sewer Tunnelling Project, BE RECEIVED for information.  (2016-E01)

Motion Passed

YEAS: J. Helmer, A. Hopkins, J. Morgan, M. van Holst (4)

7.

Amendments to the Traffic and Parking By-law with Respect to the Implementation of Pedestrian Crossovers

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law appended to the staff report dated July 18, 2016 as Appendix "A", BE INTRODUCED at the Municipal Council meeting to be held on July 26, 2016 for the purpose of amending the Traffic and Parking By-law (P.S. 111) with respect to pedestrian crossovers. (2016-T04)

Motion Passed

YEAS: J. Helmer, A. Hopkins, J. Morgan, M. van Holst (4)

8.

Amendments to the Traffic and Parking By-law to Address Safety Issues During the Western Fair

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law appended to the staff report date July 18, 2016 as Appendix "A", BE INTRODUCED at the Municipal Council meeting to be held on July 26, 2016 for the purpose of amending the Traffic and Parking By-law (P.S. 111) to address safety concerns during the Western Fair. (2016-T02)

Motion Passed

YEAS: J. Helmer, A. Hopkins, J. Morgan, M. van Holst (4)

9.

Overnight Parking Pass Program

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-laws appended to the staff report dated July 18, 2016 as Appendices "A" and "B", BE INTRODUCED at the Municipal Council meeting to be held on July 26, 2016 with respect to the Overnight Parking Pass Program.  (2016-T02)

Motion Passed

YEAS: J. Helmer, A. Hopkins, J. Morgan, M. van Holst (4)

10.

Amendments to the Traffic and Parking By-law

That, on the recommendation of the Managing Director, Environmental and Engineering Services and  City Engineer, these proposed by-laws appended to the staff report dated July 18, 2016 as Appendix "A" and "B", BE INTRODUCED at the Municipal Council meeting to be held on July 26, 2016 for the purpose of amending the Traffic and Parking By-law (P.S. 111).  (2016-T02)

Motion Passed

YEAS: J. Helmer, A. Hopkins, J. Morgan, M. van Holst (4)

11.

Customer Engagement Upgrade to MyLondonHydro Web Portal - Water Usage Tool

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the staff report dated July 18, 2016 with respect to providing an update on the Customer Engagement Upgrade to MyLondonHydro Web Portal – Water Usage Tool, BE RECEIVED for information; it being noted that the Civic Works Committee received the attached presentation from T. Clayton, Water Demand Manager, with respect to this matter. (2016-E08/E13)

Motion Passed

YEAS: J. Helmer, A. Hopkins, J. Morgan, M. van Holst (4)

12.

Flooding Matters Phase ll

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to Phase II of the Flooding Matters Work Plan:

a)         the Civic Administration BE DIRECTED to implement the action items identified as Immediate Delivery in Appendix “A” appended to the staff report dated July 18, 2016; and,

b)         the Civic Administration BE DIRECTED to report back with a further detailed information on Moderate Delivery action items identified in Appendix “B” appended to the staff report dated July 18, 2016.  (2016-D03)

Motion Passed

YEAS: J. Helmer, A. Hopkins, J. Morgan, M. van Holst (4)

13.

Appointment of Consulting Engineer for the Design of the Forest City South Industrial Park and Stormwater Management Solution

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of a Consulting Engineer for the Forest City South Industrial Park and SWM Solution project:

a)         AECOM Canada BE APPOINTED to carry out the Design of the Forest City South Industrial Park and SWM Solution project in the City of London, in the total amount of $395,589.00,  in accordance with the estimate on file, based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers; and in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy:

b)         the financing for the work identified in a), above, BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated July 18, 2016 as Appendix “A";

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this work;

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2016-A05/D21)

Motion Passed

YEAS: J. Helmer, A. Hopkins, J. Morgan, M. van Holst (4)

14.

Richmond Street Recreational Pathway Crossing Environmental Study Report

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Richmond Street Recreational Pathway Crossing Environmental Assessment:

a)         the Environmental Study Report for the Recreational Pathway Crossing of Richmond Street BE ACCEPTED;

b)         a Notice of Completion for the project BE FILED with the Municipal Clerk;

c)         the Environmental Study Report BE PLACED on public record for a 30-day review period; and,

d)         a future funding request BE MADE through the next Multi-Year Budget process to accommodate the construction of this project;

it being noted that the Civic Works Committee received the attached presentation from D. MacRae, Division Manager, Transportation Planning and Design with respect to this matter .  (2016-T05)

Motion Passed

YEAS: J. Helmer, A. Hopkins, J. Morgan, M. van Holst (4)

15.

Southdale Road West Environmental Assessment - Boler Road to Wickerson Road - Appointment of Consulting Engineer

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of a consultant for the Environmental Assessment for Southdale Road West, between Boler Road and Wickerson Road Study:

a)         Dillon Consulting Limited, BE APPOINTED Consulting Engineers to complete the Environmental Assessment in the amount of $228,855.00, excluding H.S.T., in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy;

b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated July 18, 2016 as Appendix "A";

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and, 

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2016-T04)

Motion Passed

YEAS: J. Helmer, A. Hopkins, J. Morgan, M. van Holst (4)

16.

Transportation Network Forecast Model Update - Appointment of Consulting Engineer

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the London Transportation Network Forecast Model Update:

a)         IBI Group BE APPOINTED Consulting Engineers for the said project, in the amount of $378,597.50, excluding H.S.T., in accordance with Section 15.2 (d) of the Procurement of Goods and Services Policy;

b)         the financing for this project BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated July 18, 2016 as Appendix "A";

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the Consultant for the work; and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2016-T10)

Motion Passed

YEAS: J. Helmer, A. Hopkins, J. Morgan, M. van Holst (4)

17.

Appointment of Consulting Engineer for Detailed Design of the Fox Hollow SWM Facility No. 3 (ES3020-FH3) and Trunk Sanitary Sewer (ES5236-16)

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to appointment of a consultant to complete the detailed design associated with the construction of the Fox Hollow No. 3 SWM Facility and trunk sanitary sewer:

a)         Stantec Consulting Ltd. BE APPOINTED Consulting Engineer to complete the detailed design of the Fox Hollow No. 3 SWM Facility, including geotechnical, at their quoted price of $72,464.70, including contingency, excluding H.S.T., based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society for Professional Engineers; and in accordance with single source provision of the Procurement of Goods and Services Policy Section 14.4 e);

b)         Stantec Consulting Ltd. BE APPOINTED Consulting Engineer to complete the preliminary and detailed design of a trunk sanitary sewer at their quoted price of $72,160.00, including contingency, excluding H.S.T., based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society For Professional Engineers; and in accordance with single source provision of the Procurement of Goods and Services Policy Section 14.4 e);

c)         the funding for this purchase BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated July 18, 2016 as Appendix “A”;

d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this purchase;

e)         the approval hereby given BE CONDITIONAL upon the Corporation entering into a formal contract relating to the subject matter of this approval; and,

f)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2016-F18)

Motion Passed

YEAS: J. Helmer, A. Hopkins, J. Morgan, M. van Holst (4)

III.

SCHEDULED ITEMS

18.

Draft School Zone Speed Limit Policy - Resubmitted Report

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Draft School Zone Speed Limit Policy:

a)         the Draft School Zone Speed Limit Policy, appended to the staff report dated April 25, 2016, as Appendix “A”, BE ADOPTED; and,

b)         the Civic Administration BE DIRECTED to bring forward the necessary by-laws to implement the School Zone Speed Limit Policy; it being noted that the implementation of the above-noted policy will be phased in over two years;

it being noted that the Civic Works Committee received the attached presentation from S. Maguire, Division Manager, Roadway Lighting and Traffic Control, with respect to this matter.

it being pointed out that at the public participation meeting associated with this matter, the individuals indicated on the attached public participation meeting record made oral submissions in connection with this matter.

Motion to Approve.

Motion Passed

YEAS: J. Helmer, A. Hopkins, J. Morgan (3)

NAYS: M. van Holst (1)

Motion to Open the public participation meeting.

Motion Passed

YEAS: J. Helmer, A. Hopkins, J. Morgan, M. van Holst (4)

Motion to Close the public participation meeting.

Motion Passed

YEAS: J. Helmer, A. Hopkins, J. Morgan, M. van Holst (4)

IV.

ITEMS FOR DIRECTION

None.

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

19.

Deferred Matters List

That the Civic Works Committee Deferred Matters List, as at June 14, 2016, BE RECEIVED.

Motion Passed

YEAS: J. Helmer, A. Hopkins, J. Morgan, M. van Holst (4)

VI.

CONFIDENTIAL (Confidential Appendix to the 11th Report of the Civic Works Committee enclosed for Members only.)

The Civic Works Committee convened in camera from 1:13 PM to 1:17 PM after having passed a motion to do so, with respect to the following matter:

C-1.

A matter pertaining to litigation or potential litigation arising out of an appeal to the Ontario Municipal Board by Old Oak Properties Inc., being Case Number PL160046; and advice that is subject to solicitor-client privilege, including communications necessary for that purpose with respect to an appeal to the Ontario Municipal Board by Old Oak Properties Inc., being Case Number PL160046.

VII.

ADJOURNMENT

The meeting adjourned at 3:07 PM.