I.

CALL TO ORDER

1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

II.

CONSENT ITEMS

2.

Gore Road Area Project, Braesyde and Dengate Infrastructure Replacement Repeal By-Law 3316 and Removal of Easement

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to repealing Township of London By-law 3316:

a)         the sewer easement expropriated by Township of London By-law 3316 BE RELEASED;

b)         the proposed by-law, appended to the staff report dated February 2, 2016 as Schedule ‘A’, BE INTRODUCED at the Municipal Council meeting to be held on February 16, 2016, for the purpose of repealing Township of London By-law 3316; and,

c)         the Civic Administration BE AUTHORIZED to take all necessary actions to release the easement from the subject property.  (2016-D15)

Motion Passed

YEAS: M. Brown, J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (6)

3.

Initiation Report: Core Area Servicing Studies

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the staff report dated February 2, 2016, with respect to the Core Area Servicing Studies, BE RECEIVED for information.  (2016-D22)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

4.

Service Level Agreement Amendment with London Hydro for Water Meter Reading and Water and Sewer Billing

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the attached revised proposed by-law (Appendix A) BE INTRODUCED at the Municipal Council meeting to be held on February 16, 2016 to: 

a)         authorize and approve a Service Level Agreement between The Corporation of the City of London and London Hydro Inc., substantially in the form included as Schedule A to the by-law, for water meter reading, billing, collection, and customer service for the City’s water, wastewater and storm water accounts by London Hydro Inc.; and,

b)         delegate to the City Engineer the authority to execute the Agreement authorized and approved in a), above, and such further documents, including further agreements with London Hydro Inc., that are consistent with the requirements contained in the Agreement authorized and approved in (a) above.  (2016-E06)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

5.

Electricity Generation from Waste Heat at the Greenway Wastewater Treatment Plant - Update

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the staff report dated February 2, 2016, with respect to the generation of electricity from waste heat at the Greenway Wastewater Treatment Plant, BE RECEIVED for information.   (2016-E19)

Motion Passed

YEAS: M. Brown, J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (6)

6.

2015 Drinking Water Annual Report and Summary Report for the City of London Distribution System

That, on the recommendation of the Director, Water and Wastewater, the 2015 Drinking Water Annual Report and Summary Report for the City of London Distribution System, BE RECEIVED for information.  (2016-E13)

Motion Passed

YEAS: M. Brown, J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (6)

7.

2015 Ministry of the Environment and Climate Change Inspection Report for the City of London Water Distribution System

That, on the recommendation of the Director, Water and Wastewater, the staff report dated February 2, 2016, with respect to the findings of the 2015 Ministry of the Environment and Climate Change Inspection of the City of London Water Distribution System, BE RECEIVED for information. (2016-E13)

Motion Passed

YEAS: M. Brown, J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (6)

8.

Locate Services

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with the respect to Locate Services:

a)         the proposal submission submitted by Multi-View Locates Inc. at their submitted rates with an estimated annual expenditure of $925,065.00, H.S.T. excluded, for a three (3) year period, with an option to renew the contract for two (2) additional years BE ACCEPTED;

b)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts which are necessary in connection with this contract; and,

c)         the approval hereby given BE CONDITIONAL upon the Corporation entering into a formal contract relating to the subject matter of this approval.  (2016-F18)

Motion Passed

YEAS: M. Brown, J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (6)

9.

West London Dyke Master Repair Plan Municipal Class Environmental Assessment Study

That, on the recommendation of the Managing Director Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the West London Dyke Master Repair Plan Municipal Class Environmental Assessment (EA):

a)            the Environmental Assessment Study BE ACCEPTED in accordance with the Municipal Class EA process requirements;

b)         a Notice of Completion BE FILED with the Municipal Clerk;

c)         the Municipal Class EA Schedule “B” project file for the West London Dyke Master Repair Plan BE PLACED on public record for a 30-day review period; and,

d)         the attached presentation from S. Mathers, Division Manager, Stormwater, with respect to this matter, BE RECEIVED.  (2016-E21)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

10.

Blackfriars Bridge Environmental Study Report

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Blackfriars Bridge Environmental Assessment:

a)         the Blackfriars Bridge Environmental Study Report BE ACCEPTED;

b)         a Notice of Completion for the project BE FILED with the Municipal Clerk;

c)         the Environmental Study Report BE PLACED on public record for a 30-day review period; and,

d)         the attached presentation from D. MacRae, Division Manager, Transportation Planning and Design, with respect to this matter, BE RECEIVED.    (2016-T05)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

11.

London ON Bikes Cycling Master Plan Status Report

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer and the Managing Director, Planning and City Planner, the staff report dated February 2, 2016, with respect to the London ON Bikes Cycling Master Plan, BE RECEIVED for information.  (2016-T10)

Motion Passed

YEAS: M. Brown, J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (6)

12.

Field Marshal Wolseley Bridge (Quebec Street) Pedestrian Safety

That consideration of the staff report dated February 2, 2016, with respect to the Field Marshal Wolseley Bridge (Quebec Street) Pedestrian Safety, BE REFERRED to the March 29, 2016 meeting of the Civic Works Committee in order to allow for input from the community and the Cycling Advisory Committee.

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

13.

Contract Award: Tender No. 15-101, Sarnia Road Improvements, Wonderland Road North to Sleightholme Avenue

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of a contract for the Sarnia Road Improvements between Wonderland Road North and Sleightholme Avenue:

 a)        the bid submitted by Van Bree Drainage and Bulldozing Limited, at its submitted tendered price of $8,990,525.15, excluding H.S.T., for said project BE ACCEPTED;  it being noted that the bid submitted by Van Bree Drainage and Bulldozing Limited was the lowest of six (6) bids received and meets the City's specifications and requirements in all areas;

b)         Dillon Consulting Ltd., BE AUTHORIZED to carry out the resident inspection and contract administration of the said project in the amount of $606,141.80, excluding H.S.T., in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy;

c)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated February 2, 2016, as Appendix “A”; it being noted that the budget for this project is included in the 2016 Draft Budget and subject to final Budget approval on March 10, 2016, so contract award for this project will not proceed until after Budget approval;

d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

e)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract for the material to be supplied and the work to be done relating to this project (Tender 15-101); and,

f)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2016-F18)

Motion Passed

YEAS: M. Brown, J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (6)

14.

Comments on Environmental Bill of Rights Registry - Proposed Waste Free Ontario Act and Draft Strategy for a Waste Free Ontario: Building the Circular Economy

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, with the support of the Director, Environment, Fleet and Solid Waste, the following comments and discussion BE ENDORSED and BE SUBMITTED to the Ministry of Environment and Climate Change’s Environmental Bill of Rights Registry posting (EBR 012-5832) titled Waste Free Ontario Act; it being noted that the due date for comments is February 29, 2016.  (2016-E07)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

15.

Update - Interim Waste Diversion Plan (2014-2015) and Additions for 2016

That, on the recommendation of the Director, Environment, Fleet and Solid Waste the following actions be taken with respect to an update on the Interim Waste Diversion Plan (2014-2015) and additions for 2016:

a)         the staff report dated February 2, 2016, BE RECEIVED;

b)         the 2016 Interim Waste Diversion Plan BE APPROVED;

c)         the Civic Administration BE DIRECTED to prepare and submit to the Civic Works Committee the following three additional reports as part of the 2016 Interim Waste Diversion Plan:

i)          a report examining the options for increasing Christmas tree composting (by April 2016);

ii)         a report examining the advantages, disadvantages and requirements of selling Blue Boxes at the EnviroDepots (by June 2016);

iii)        a report examining options for increased recycling in the Downtown core (by October 2016); and,

d)         the Civic Administration BE DIRECTED to report back to the Civic Works Committee on any further adjustments to the 2016 Interim Waste Diversion Plan as a result of 2016 Budget Deliberations, or legislative or regulatory developments.  (2016-E07)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

16.

Free Parking in December Update

That, on the recommendation of the Managing Director, Development and Compliance Services and Chief Building Official and the Managing Director, Environmental and Engineering Services and City Engineer, the staff report dated February 2, 2016, with respect to an update on free parking in December, BE RECEIVED for information.  (2016-T02)

Motion Passed

YEAS: M. Brown, J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (6)

III.

SCHEDULED ITEMS

None.

IV.

ITEMS FOR DIRECTION

17.

1st and 2nd Reports of the Cycling Advisory Committee

That the 1st and 2nd Reports of the Cycling Advisory Committee (CAC) from its meetings held December 16, 2015 and January 20, 2016, respectively BE RECEIVED; it being noted that clause 2 of the 2nd Report of the CAC in which the CAC advises it no longer supports “Idaho Stops” supersedes clause 8 of the 1st Report of the CAC in which the CAC supported “Idaho Stops”.

Motion Passed

YEAS: M. Brown, J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (6)

18.

Donation of Two Surplus Parking Meters for Fundraising Purposes

That the request for delegation status from W. Grieve, London Central Lions Club, with respect to a request for the donation of two surplus parking meters for fundraising purposes, BE APPROVED for a future meeting of the Civic Works Committee.

Motion Passed

YEAS: M. Brown, J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (6)

19.

Springbank Dam

That the following actions be taken with respect to the Springbank Dam:

a)            delegation requests for the February 2, 2016 meeting of the Civic Works Committee BE APPROVED;

b)            a public participation meeting BE HELD at the Civic Works Committee meeting to be held on March 8, 2016, in order to hear further public input with respect to this matter; and,

c)            the staff report dated February 2, 2016, BE REFERRED to the March 8, 2016 meeting of the Civic Works Committee for consideration;

it being noted that the Civic Works Committee received the following communications with respect to this matter;

• a communication from R. Huber, Thames River Anglers and the Ontario Rivers Alliance;
• a communication dated January 22, 2016, from T. Brooke, Fisheries Biologist, Ontario Federation of Anglers and Hunters:
• a communication dated January 25, 2016 from M. Alikakos, Consultation Coordinator, Chippewas of the Thames First Nation
• a communication dated January 28, 2016, from J. MacDonald, CEO and General Manager, Downtown London; and,
• a communication dated January 31, 2016, from B. Wells, 408-190 Cherryhill Circle, London, Ontario;

it being further noted that R. Huber, representing the Thames River Anglers and the Ontario Rivers Alliance, requested that his delegation be deferred to the March 8, 2016 public participation meeting;

it being pointed out that the individuals indicated on the attached delegation record made oral submissions with respect to this matter.  (2016-E21)

Motion to Approve part a).

Motion Passed

YEAS: J. Helmer, A. Hopkins, J. Morgan, M. van Holst (4)

NAYS: M. Brown, M. Cassidy (2)

Motion to Approve part b).

Motion Passed

YEAS: M. Brown, J. Helmer, A. Hopkins, J. Morgan, M. van Holst (5)

Motion to Approve the balance of clause 19.

Motion Passed

YEAS: M. Brown, J. Helmer, M. Cassidy, A. Hopkins, J. Morgan (5)

NAYS: M. van Holst (1)

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

20.

Deferred Matters List

That the Civic Works Committee Deferred Matters List, as at January 12, 2016, BE RECEIVED.

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

VI.

CONFIDENTIAL (Confidential Appendix enclosed for Members only.)

The Civic Works Committee convened in camera from 5:42 PM to 6:27 PM, after having passed a motion to do so, with respect to the following matter:

C-1.

A matter pertaining to advice that is subject to solicitor-client privilege, including communications necessary for that purpose and directions and instructions to officers and employees or agents of the municipality with respect to the Springbank Dam.

VII.

ADJOURNMENT

The meeting adjourned at 7:59 PM.