Corporate Services Committee

Report

5th Report of the Corporate Services Committee

Monday, March 29, 2021 at 12:00 P.m. - 1:00 P.m.

2021 Meeting - Virtual Meeting during the COVID-19 Emergency

Please check the City website for current details of COVID-19 service impacts.

Meetings can be viewed via live-streaming on YouTube and the City website

PRESENT:

• Councillors M. Cassidy (Chair),
• M. van Holst,
• J. Morgan,
• E. Peloza,
• A. Kayabaga,
• and Mayor E. Holder

ALSO PRESENT:

• M. Ribera, K. Van Lammeren, B. Westlake-Power

  Remote Attendance: Councillor S. Hillier and L. Livingstone, A. Barbon, B. Card, I. Collins, S. Corman, K. Dickins, J. Freeman, O. Katolyk, G. Kotsifas, D. Popadic, C. Saunders, K. Scherr, M. Schulthess, E. Skalski, C. Smith, S. Stafford, B. Warner

  The meeting is called to order at 12:01 PM; it being noted that the following Members were in remote attendance: Mayor E. Holder and Councillors M. van Holst, J. Morgan, E. Peloza and A. Kayabaga.

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1.

Disclosures of Pecuniary Interest

None.

2.

Consent

• Moved by: M. van Holst
  Seconded by: J. Morgan

  That items 2.1 and 2.2 BE APPROVED. 

  
  

  Yeas: (5)	A. Kayabaga, E. Peloza, M. van Holst, M. Cassidy, and J. Morgan
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

2.1

2020 Compliance Report in Accordance with the Procurement of Goods and Services Policy

• Moved by: M. van Holst
  Seconded by: J. Morgan

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken with respect to the 2020 Compliance Report, in accordance with the Procurement of Goods and Services Policy:

  a)      as per the Procurement of Goods and Services Policy, Section 8.11 (c), an annual report of total payments where a supplier has invoiced the City a cumulative total value of $100,000 or more in a calendar year, BE RECEIVED for information, attached to the above-noted staff report dated March 29, 2021 as Appendix “A”;

  b)      the administrative contract awards for Professional Consulting Services with an aggregate total greater than $100,000, as per Section 15.1 (g) of the Procurement of Goods and Services Policy, decentralized from Purchasing and Supply that have been reported to the Manager of Purchasing and Supply and have been reviewed for compliance to the Procurement of Goods and Services Policy, BE RECEIVED for information, attached to the above-noted staff report dated March 29, 2021 as Appendix “B”;

  c)      the list of administrative contract awards for Tenders with a value up to $3,000,000 that do not have an irregular result, as per Section 13.2 (c) of the Procurement of Goods and Services Policy, BE RECEIVED for information, attached to the above-noted staff report dated March 29, 2021 as Appendix “C”; and,

  d)      the City Treasurer, or delegate, BE DELEGATED authority to:
       i) at any time, refer questions concerning compliance with the Procurement of Goods and Services Policy to the City’s internal auditor; and,
       ii) ratify and confirm completed awards or purchases between $15,000 and $50,000 where the City Treasurer or delegate is of the opinion that the awards or purchases were in the best interests of the Corporation.

  
  
  
  
  Motion Passed

2.2

Procurement in Emergencies Update 3 – COVID -19

• Moved by: M. van Holst
  Seconded by: J. Morgan

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, as per section 14.2 of the Procurement of Goods and Services Policy, a report of Emergency non-competitive individual purchases which exceed $50,000 (pre-taxes), that the City has made from the date of September 9, 2020 to January 31, 2021 due to COVID-19, appended to the staff report dated March 29, 2021 as Appendix "A", BE RECEIVED for information.

  
  
  
  
  Motion Passed

3.

Scheduled Items

None.

4.

Items for Direction

4.1

Request for Delegation Status - Public Notice Policy - AnnaMaria Valastro

• Moved by: M. van Holst
  Seconded by: M. Cassidy

  That the Civic Administration BE DIRECTED to report back, as a part of the scheduled Council Policy review, with respect to the addition of a notice provision related to the establishment of city-management of newly created private parking lots in the Public Notice Policy; it being noted that the Corporate Services Committee received a communication from AM Valastro with respect to the Notice Policy.

  
  

  Yeas: (5)	A. Kayabaga, E. Peloza, E. Holder, M. van Holst, and M. Cassidy
  Nays: (1)	J. Morgan

  
  
  
  Motion Passed (5 to 1)

  Additional Votes:

  
  
• Moved by: M. van Holst
  Seconded by: E. Peloza

  Motion to Approve the delegation request to be heard at this time. 

  
  

  Yeas: (6)

  A. Kayabaga, E. Peloza, E. Holder, M. van Holst, M. Cassidy, and J. Morgan

  
  
  
  Motion Passed (6 to 0)

4.2

Application – Issuance of Proclamation – Guillain-Barré Syndrome (GBS) and Chronic Inflammatory

• Moved by: E. Peloza
  Seconded by: A. Kayabaga

  That Items 4.2 to 4.4 BE APPROVED.

  4.2 Application – Issuance of Proclamation – Guillain-Barré Syndrome (GBS) and Chronic Inflammatory
  
  That based on the application dated March 1, 2021, from GBS-CIDP Foundation of Canada, the month of May, 2021 BE PROCLAIMED Guillain-Barré Syndrome (GBS) and Chronic Inflammatory Demyelinating Polyneuropathy (CIDP) Awareness Month.

  4.3 Application – Issuance of Proclamation – Southwestern Ontario Film Week
  
  That based on the application dated February 3, 2021, from Forest City Film Festival, the week of October 17-24, 2021 BE PROCLAIMED Southwestern Ontario Film Week.

  4.4 Application - Issuance of Proclamation - Intersex Awareness Day
  
  That based on the application dated March 12, 2021, from Intersex London Canada, October 29, 2021 BE PROCLAIMED Intersex Awareness Day.

  
  

  Yeas: (6)

  A. Kayabaga, E. Peloza, E. Holder, M. van Holst, M. Cassidy, and J. Morgan

  
  
  
  Motion Passed (6 to 0)

4.3

Application – Issuance of Proclamation – Southwestern Ontario Film Week

• Moved by: E. Peloza
  Seconded by: A. Kayabaga

  That based on the application dated February 3, 2021, from Forest City Film Festival, the week of October 17-24, 2021 BE PROCLAIMED Southwestern Ontario Film Week.

  
  
  
  
  Motion Passed

4.4

Application - Issuance of Proclamation - Intersex Awareness Day

• Moved by: E. Peloza
  Seconded by: A. Kayabaga

  That based on the application dated March 12, 2021, from Intersex London Canada, October 29, 2021 BE PROCLAIMED Intersex Awareness Day.

  
  
  
  
  Motion Passed

4.5

Application - Issuance of Proclamation - World Press Freedom Day 2021

• Moved by: M. Cassidy
  Seconded by: A. Kayabaga

  That the following actions be taken with respect to World Press Freedom Day:
  
  a)      based on the application dated March 17, 2021, from ink-stainedwretches.org, May 3, 2021 BE PROCLAIMED World Press Freedom Day; 
  
  b)      the London City Council RECOGNIZE that a healthy, professional news media is essential to the proper functioning of democracy in the region and urges other municipal councils within the region and across Canada to recognize that a robust news media is essential to the proper functioning of democracy in their jurisdictions; endorses legislation and regulations to support and rejuvenate news outlets across Canada; and supports the federal government in passing legislation to ensure an ecosystem for a healthy news media to serve all Canadians; and,

  c)      this resolution BE FORWARDED to local M.P.s and M.P.P.s, the Federation of Canadian Municipalities and the Association of Municipalities of Ontario.

  
  

  Yeas: (6)

  A. Kayabaga, E. Peloza, E. Holder, M. van Holst, M. Cassidy, and J. Morgan

  
  
  
  Motion Passed (6 to 0)

5.

Deferred Matters/Additional Business

None.

6.

Confidential (Enclosed for Members only.)

• Moved by: J. Morgan
  Seconded by: A. Kayabaga

  That the Corporate Services Committee convene, in closed session, for the purpose of considering the following:

  6.1 Land Acquisition/Solicitor-Client Privileged Advice/Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

  A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  6.2 Land Disposition/Solicitor-Client Privileged Advice/Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

  A matter pertaining to the proposed or pending disposition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  6.3 Land Disposition/Solicitor-Client Privileged Advice/Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

  A matter pertaining to the proposed or pending disposition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  6.4 Land Disposition/Solicitor-Client Privileged Advice/Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

  A matter pertaining to the proposed or pending disposition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  6.5 ADDED

  A matter pertaining to personal matters about an identifiable individual with respect to employment-related matters, advice which is subject to solicitor-client privilege and advice and recommendations of officers and employees of the Corporation including communications necessary for that purpose.

  
  

  Yeas: (6)

  A. Kayabaga, E. Peloza, E. Holder, M. van Holst, M. Cassidy, and J. Morgan

  
  
  
  Motion Passed (6 to 0)

7.

Adjournment

• Moved by: E. Peloza
  Seconded by: M. van Holst

  That the meeting Adjourn. 

  
  
  
  Motion Passed

  The meeting adjourned at 1:16 PM.