AGENDA

 

Corporate Services Committee

 

including addeds

 

meeting to be held on December 10, 2013, commencing at 1:00 PM, in Committee Room #5, Second Floor, London City Hall. 

 

Committee Members:  Mayor J.F. Fontana (Chair), Councillors J.P. Bryant, B. Polhill, J.B. Swan and H.L. Usher and L. Rowe (Secretary). 

 

I.	CALL TO ORDER

 

1.	Disclosures of Pecuniary Interest

 

II.	CONSENT ITEMS

 

2.	City Clerk - Submission of Questions on Ballot - 2014 Municipal Election

 

3.	City Clerk - Use of Corporate Resources for Election Purposes

 

4.	Managing Director, Corporate Services and City Solicitor - Annual Report - 2012 Risk Management Services

 

5.	Managing Director, Environmental and Engineering Services and City Engineer - Expropriation of Lands - Veterans Memorial Parkway South Extension - TS1325

 

6.	Managing Director, Corporate Services and City Treasurer, Chief Financial Officer - Declare Surplus City-Owned Land Adjacent to 47 and 49 Agincourt Gardens

 

7.	Managing Director, Corporate Services and City Treasurer, Chief Financial Officer - Declare Surplus City-Owned Land Adjacent to 33, 37,41,45, 49, 53 and 57 Stoneycreek Crescent

 

8.	Managing Director, Corporate Services and City Treasurer, Chief Financial Officer - Amendment to Council Policy 28(1) Travel and Business Expenses

 

9.	Managing Director, Corporate Services and City Treasurer, Chief Financial Officer - Procurement of Goods and Services Policy Revisions

 

10.	Managing Director, Corporate Services and City Treasurer, Chief Financial Officer - 2013 Capital Budget Status - Third Quarter Report

 

11.	Managing Director, Corporate Services and City Treasurer, Chief Financial Officer - 2013 Operating Budget Status - Third Quarter Report

 

12.	Managing Director, Corporate Services and City Treasurer, Chief Financial Officer - Extension of Realty Services - Agency of Record Agreement

 

13.	Managing Director, Housing, Social Services and Dearness Home - Sherwood Forest Public School - Stakeholder Consultation Process

 

a)	ADDED - S. Levin, President, Orchard Park/Sherwood Forest Ratepayers - Sherwood Forest Public School - Stakeholder Consultation Process

 

14.	Managing Director, Parks and Recreation - Accessibility for Ontarians with Disabilities Act Compliance

 

15.	Managing Director, Corporate Services and Chief Human Resources Officer - Security Services

 

16.	Managing Director, Land Use Planning and City Planner - Agreements between the City of London and Fanshawe College for Mutual Benefit at Market Lane

 

17.	Deputy City Treasurer - Request for Write Off of Miscellaneous and Dearness Home Accounts Receivable

 

III.	SCHEDULED ITEMS

 

IV.	ITEMS FOR DIRECTION

 

V.	DEFERRED MATTERS/ADDITIONAL BUSINESS

 

VI.	CONFIDENTIAL (Confidential Appendix enclosed for Members only.)

 

C-1.

A matter pertaining to instructions and directions to officers and employees of the Corporation pertaining to a lease amendment; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed lease amendment; commercial and financial information supplied in confidence pertaining to the proposed lease amendment, the disclosure of which  could reasonably be expected to, prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed acquisition that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed lease amendment whose disclosure could reasonably be expected to prejudice the economic interests of the  Corporation or its competitive position; information concerning the proposed lease amendment whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed lease amendment.

 

C-2.

A matter pertaining to instructions and directions to officers and employees of the Corporation pertaining to a proposed acquisition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed acquisition of land; commercial and financial information supplied in confidence pertaining to the proposed acquisition the disclosure of which  could reasonably be expected to, prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed acquisition that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed acquisition whose disclosure could reasonably be expected to prejudice the economic interests of the  Corporation or its competitive position; information concerning the proposed acquisition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed acquisition.

 

C-3.

A matter pertaining to instructions and directions to officers and employees of the Corporation pertaining to a proposed acquisition and/or disposition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed acquisition and/or disposition of land; commercial and financial information supplied in confidence pertaining to the proposed acquisition and/or disposition the disclosure of which  could reasonably be expected to, prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed acquisition and/or disposition that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed acquisition and/or disposition whose disclosure could reasonably be expected to prejudice the economic interests of the  Corporation or its competitive position; information concerning the proposed acquisition and/or disposition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed acquisition and/or disposition.

 

C-4.	A matter pertaining to labour relations and employee negotiations, advice that is subject to solicitor-client privilege, and advice or recommendations of officers and employees of the Corporation including communications necessary for that purpose.

 

C-5.

A matter pertaining to personal matters, including information regarding identifiable individuals, including municipal employees, with respect to employment related matters, labour relations and employee negotiations, and advice or recommendations of officers and employees of the Corporation including communications necessary for that purpose and for the purpose of providing instructions and directions to officers and employees of the Corporation.

 

C-6.	A matter pertaining to advice subject to solicitor-client privilege, including communications necessary for that purpose, and advice with respect to litigation with respect to various personal injury and property damage claims against the City.

 

VII.	ADJOURNMENT