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15TH REPORT OF THE

 

Corporate Services Committee

 

meeting held on June 20, 2016, commencing at 12:04 PM, in the Council Chambers, Second Floor, London City Hall. 

 

PRESENT:  Councillor J. Morgan (Acting Chair), Acting Mayor P. Hubert, Councillors V. Ridley and H.L. Usher; and L. Rowe (Secretary).  

 

ABSENT:  Councillors M. Cassidy and J. Zaifman.

 

ALSO PRESENT:  Councillors J. Helmer, A. Hopkins, T. Park, P. Squire and M. van Holst; A. Zuidema, A.L. Barbon, K. Dawtrey, A. Hagan, M. Hayward, P. Kokkoros, J. Lucas, A. Macpherson, V. McAlea Major, D. Mounteer, D. O’Brien, C. Saunders, C. Smith, E. Soldo, S. Spring, B. Warner, T. Wellhauser and J. Wills.

 

 

I.

CALL TO ORDER

 

1.

Disclosures of Pecuniary Interest

 

That it BE NOTED that no pecuniary interests were disclosed.

 

II.

CONSENT ITEMS

 

2.

STAFF REPORT - Declare Surplus - Portion of City-Owned Property - 7109 Westminster Drive

 

That, on the recommendation of the Managing Director of Corporate Services and City Treasurer, Chief Financial Officer, with the advice of the Manager of Realty Services, the following actions be taken with respect to a portion of the City-owned property located at 7109 Westminster Drive, described as CON WTR Part Lot 65, designated as Part 1, Plan 33R-2110, containing an area of approximately 3.27 acres (13,239 square meters):

 

a)         the subject property BE DECLARED SURPLUS; and

 

b)         the subject property BE DISPOSED OF in accordance with the Sale and Other Disposition of Land Policy.

 

Motion Passed

 

YEAS: J. Morgan, P. Hubert, V. Ridley, H.L. Usher (4)

 

3.

STAFF REPORT - Approval to Demolish City-Owned Properties - 189 Grey Street, 5221 Cook Road, 76 Evergreen Avenue, 80 Evergreen Avenue, 280 York Street, 340 Wellington Street, 1577 Wilton Grove Road and 3713 Scotland Drive

 

That, on the recommendation of the Managing Director of Corporate Services and City Treasurer, Chief Financial Officer, with the advice of the Manager of Realty Services, the following actions be taken with respect to the City-owned properties at 189 Grey Street, 5221 Cook Road, 76 Evergreen Avenue, 80 Evergreen Avenue, 280 York Street, 340 Wellington Street, 1577 Wilton Grove Road and 3713 Scotland Drive, as shown on Schedule “A” attached to the staff report dated June 20, 2016:

 

a)         the following properties BE APPROVED for demolition:

 

i)              189 Grey Street

ii)             5221 Cook Road

iii)            76 Evergreen Avenue

iv)           80 Evergreen Avenue

v)            280 York Street

vi)           340 Wellington Street

vii)          3713 Scotland Drive

viii)         1577 Wilton Grove Road

 

b)         the Civic Administration BE DIRECTED to take all necessary steps to demolish the buildings, including completing a request for quotation for work to be completed, obtaining a demolition permit, and any other activities to facilitate demolition of the improvements on the sites detailed in the report;

 

c)         the financing for the demolitions at 340 Wellington Street and 280 York Street BE APPROVED as set out in the Source of Financing Report attached as Appendix “A” to the staff report dated June 20, 2016; it being noted that the remaining demolitions will be funded from existing operating and capital accounts.

 

Motion Passed

 

YEAS: J. Morgan, P. Hubert, V. Ridley, H.L. Usher (4)

 

4.

STAFF REPORT - City of London/Western Fair Association Lease Agreement Request for Consent to Rehabilitate Grandstand

 

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, and pursuant to Section 10.02 (c)(i) of the Lease dated January 1, 2016 between The Corporation of the City of London and the Western Fair Association, CONSENT BE GIVEN for changes to the Grandstand, as set out in the letter dated June 10, 2016, from the Western Fair Association, attached to the staff report dated June 20, 2016.

 

Motion Passed

 

YEAS: J. Morgan, P. Hubert, V. Ridley, H.L. Usher (4)

 

III.

SCHEDULED ITEMS

 

IV.

ITEMS FOR DIRECTION

 

5.

PUBLIC SUBMISSION - Request for Delegation - William Komer, Executive Director, Campus Creative re Lorne Avenue Public School

 

That consideration of the request for delegation status by William Komer, Executive Director, Campus Creative, with respect to use of Lorne Avenue Public School BE DEFERRED until such time as staff provide an update on the Lorne Avenue Public School Request for Proposal process, in order to assist the Corporate Services Committee in determining when/if to grant the delegation request.

 

Motion Passed

 

YEAS: J. Morgan, P. Hubert, V. Ridley, H.L. Usher (4)

 

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

 

6.

ADDED -  COUNCIL MEMBER SUBMISSION - Request for Inquiry by the Integrity Commissioner

 

That the communication dated June 16, 2016, from Councillor J. Morgan, regarding a potential request for the Integrity Commissioner to consider conducting an inquiry related to a matter made public by Mayor M. Brown and Councillor M. Cassidy on June 14, 2016, and to commence his review of the Code of Conduct for Council Members, BE REFERRED for consideration at the Municipal Council meeting to be held on June 23, 2016, in order to receive advice subject to solicitor-client privilege, from the City Solicitor’s Office, with respect to this matter.

 

Motion Passed

 

YEAS: J. Morgan, P. Hubert, V. Ridley, H.L. Usher (4)

 

7.

ADDED - STAFF REPORT - Canada 150 Community Infrastructure Program - Intake Two

 

That, on the recommendation of the Acting Director, Community & Economic Innovation, the Celebrating our Heritage project BE SUPPORTED for application for the second intake round of federal funding under the Canada 150 Community Infrastructure Program and that Civic Administration BE DIRECTED to take all necessary steps to submit the City of London’s application for funding in advance of the program deadline.

 

Motion Passed

 

YEAS: J. Morgan, P. Hubert, V. Ridley, H.L. Usher (4)

 

8.

ADDED - STAFF REPORT - Annual Meeting Calendar

 

That the staff report dated June 20, 2016, with respect to the 2017 Annual Meeting Calendar, BE REFERRED to a future meeting of the Strategic Priorities and Policy Committee so that all Members can be present to provide their comments and participate in the debate with respect to this matter.

 

Motion Passed

 

YEAS: J. Morgan, P. Hubert, V. Ridley, H.L. Usher (4)

 

VI.

CONFIDENTIAL

 

(See Confidential Appendix to the 15th Report of the Corporate Services Committee enclosed for Members only.)

 

The Corporate Services Committee convened in camera from 12:27 PM to 1:02 PM and from 1:07 PM to 3:44 PM after having passed motions to do so, with respect to the following matters:

 

C-1.

A matter pertaining to personal matters about an identifiable individual, including communications necessary for that purpose, as it relates to interviews for nomination to the Greater London International Airport Authority Board of Directors.

 

C-2.

A matter pertaining to advice subject to solicitor-client privilege, including communications necessary for that purpose, and advice with respect to litigation with respect to various personal injury and property damage claims against the City.

 

C-3.

A matter pertaining to reports, advice and recommendations of officers and employees of the Corporation concerning labour relations and employee negotiations in regard to one of the Corporation's unions and advice which is subject to solicitor-client privilege and communications necessary for that purpose and for the purpose of providing directions to officers and employees of the Corporation.

 

C-4.

A matter pertaining to instructions and directions to officers and employees of the Corporation pertaining to a lease of office space; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed acquisition of land; commercial and financial information supplied in confidence pertaining to the proposed acquisition the disclosure of which could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed lease that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed acquisition whose disclosure could reasonably be expected to prejudice the economic interests of the Corporation or its competitive position; information concerning the proposed acquisition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed lease of office space.

 

C-5.

A matter pertaining to instructions and directions to officers and employees of the Corporation pertaining to a proposed acquisition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed acquisition of land; commercial and financial information supplied in confidence pertaining to the proposed acquisition the disclosure of which could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed acquisition that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed acquisition whose disclosure could reasonably be expected to prejudice the economic interests of the Corporation or its competitive position; information concerning the proposed acquisition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed acquisition.

 

C-6.

(ADDED) A matter pertaining to advice subject to solicitor-client privilege, including communications necessary for that purpose, as it relates to a potential request of the Integrity Commissioner.

 

VII.

ADJOURNMENT

 

The meeting adjourned at 3:56 PM.