Audit Committee

Report

4th Special Meeting of the Audit Committee
-
2021 Meeting - Virtual Meeting during the COVID-19 Emergency
Please check the City website for current details of COVID-19 service impacts.
Meetings can be viewed via live-streaming on YouTube and the City website
PRESENT:
  • Deputy Mayor J. Morgan (Chair),
  • M. van Holst,
  • and L. Higgs
ABSENT:
  • J. Helmer
  • and S. Turner
ALSO PRESENT:

  • M. Schulthess and K. Van Lammeren.


    Remote Staff Attendance: L. Livingstone, A. Barbon, I. Collins, and M. Ma.


    The meeting is called to order at 12:00 PM; it being noted that the following were in remote attendance: Councillor M. van Holst; and L. Higgs.

1.
Disclosures of Pecuniary Interest
 

That it BE NOTED that no pecuniary interests were disclosed.

2.
Consent
 

None.

3.
Scheduled Items
 

None.

4.
Items for Direction
 

None.

5.
Deferred Matters/Additional Business
 

5.1
Request for Proposal 21-26 Internal Audit Services
 

  • That the following actions be taken with respect to the appointment of an outsourced internal auditor for Request for Proposal (RFP) 21-26 Internal Audit Services for the City of London:

    a)    the firm of MNP LLP BE APPOINTED as the preferred firm for the provision of internal audit services for a period of three years beginning January 1, 2022 plus the option to renew for two (2) additional one (1) year terms; 

    b)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this contract; 

    c)    approval hereby given BE CONDITIONAL upon the Corporation entering into a formal contract to the satisfaction of the Deputy City Manager, Finance Supports relating to the subject matter of this approval; and,

    d)    the attached proposed by-law (Appendix “A”) BE INTRODUCED to delegate the approval of the Internal Audit Services Agreement to the City Treasurer and to provide the Mayor and City Clerk authority to execute the Agreement. 



    Motion Passed

6.
Confidential (Enclosed for Members only.)
 

6.1
Confidential Trade Secret or Scientific, Technical, Commercial, Financial or Labour Relations Information, Supplied to the City / Personal Matters/Identifiable Individual
 

  • That the Audit Committee convene, In Closed Session, for the purpose of considering the following:

    6.1.    Confidential Trade Secret or Scientific, Technical, Commercial, Financial or Labour Relations Information, Supplied to the City / Personal Matters/Identifiable Individual

    A matter pertaining to the security of the property of the Corporation as it contains commercial and financial information supplied in confidence to the Corporation, the disclosure of which could be reasonably expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons or organization, result in similar information no longer being supplied to the Corporation where it in the public interest that similar information continue to be so supplied and result in undue loss or gain to any person, group, committee or financial institution or agency and matters related to the personal information about identifiable individuals, including municipal or local board employees related to the potential provision of internal audit services for the City of London, by an external organization.



    Motion Passed

    The Commiittee convened in closed session from 12:04 PM to 12:12 PM.


7.
Adjournment
 

  • That the meeting be adjourned.



    Motion Passed

    The meeting adjourned at 12:18 PM.


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