<A>

3RD REPORT OF THE

 

Civic Works Committee

 

meeting held on February 3, 2015, commencing at 4:03 PM, in the Council Chambers, Second Floor, London City Hall. 

 

PRESENT:  Councillor H.L. Usher (Chair), Councillors J. Helmer, T. Park, V. Ridley and M. van Holst  and J. Martin (Secretary). 

                                                   

ALSO PRESENT: Councillors J. Morgan, M. Salih, and J. Zaifman; J. Braam, J. Fleming, M. Hayward, G.T. Hopcroft, G. Kotsifas, J. Lucas, D. MacRae, J. Parsons, M. Pease, M. Ribera, L. Rowe, J. Simon, E. Soldo, J. Stanford, R. Welker and J. Yanchula.

 

 

I.

CALL TO ORDER

 

1.

Disclosures of Pecuniary Interest

 

Recommendation:  That it BE NOTED that Councillor J. Helmer declared a pecuniary interest in clause 15 of this Report, having to do with the Canada Post Community Mailbox Program, by indicating that his wife is employed with Canada Post.

 

II.

CONSENT ITEMS

 

2.

2nd Report of the Cycling Advisory Committee

 

Recommendation:  That the 2nd Report of the Cycling Advisory Committee, from its meeting held on January 21, 2015, BE RECEIVED.

 

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

 

3.

Southwest Area Trunk Sanitary Sewer Detailed Design - Appointment of Consulting Engineer: Phase 2 - Campbell Street (Hamlyn Street to Lambeth Optimist Park)

 

Recommendation:  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the follow actions be taken with respect to the Phase 2 Southwest Area Trunk Sanitary Sewer Detailed Design (ES5260):

 

a)         the engineering fees for AECOM Canada Limited BE INCREASED by $167,523.00, in accordance with the fee estimate on file, to an upset limit of $567,449.00, including contingency, excluding H.S.T., based upon the Fee Guideline for Professional Engineering Services, 2006, recommended by the Ontario Society of Professional Engineers; and in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;

 

b)         the financing for the project BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated February 3, 2015;

 

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

 

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a  formal contract; and,

 

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2015-A05)

 

 

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

 

4.

Preliminary Concept for a London Waste to Resources Innovation Centre

 

Recommendation:  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, with the support of the Director, Environment, Fleet and Solid Waste, the following actions be taken with respect to solid waste services:

 

a)         the concept of a London Waste to Resources Innovation Centre BE APPROVED IN PRINCIPLE; it being noted that the Centre would build upon the numerous innovative activities that have already occurred to date and are being planned for 2015 and 2016;

 

b)         the Civic Administration BE DIRECTED to:

 

i)              identify potential partners, projects, resource requirements and funders;

 

ii)             obtain initial feedback from potential partners; and,

 

iii)            develop a scope of work for the London Waste to Resources Innovation Centre concept; and,

 

c)         the Civic Administration BE DIRECTED to report back with a proposed scope of work and funding plan for the London Waste to Resources Innovation Centre.  (2015-E07)

 

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

 

5.

Memorandum of Understanding with Green Shields Energy (Examining the Role of Waste Conservation Technology)

 

Recommendation:  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, with the support of the Director, Environment, Fleet and Solid Waste, the proposed by-law, appended to the staff report dated February 3, 2015, BE INTRODUCED at the Municipal Council meeting to be held on February 9, 2015 to:

 

a)            authorize and approve a Memorandum of Understanding with Green Shields Energy with respect to advancing our joint waste conversion, resource and energy recovery objectives with the mutual understanding that the combined expertise, influence and commitment are better applied together to support common goals attached as Schedule “A” to the by-law; and,

 

b)            authorize the Mayor and the City Clerk to execute the Memorandum of Understanding authorized and approved in a), above.  (2015-E07)

 

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

 

6.

2014 Drinking Water Annual Report and Summary Report for the City of London Distribution Centre

 

Recommendation:  That, on the recommendation of the Director, Water and Wastewater, the 2014 Drinking Water Annual Report and Summary Report for the City of London Distribution System BE RECEIVED for information; it being noted that the Civic Works Committee received the attached presentation from J. Lucas, Director Water, Wastewater Treatment, with respect to this matter.  (2015-E13)

 

 

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

 

7.

Ministry of the Environment and Climate Change Inspection Report for the City of London Water Distribution System 2014

 

Recommendation:  That, on the recommendation of the Director, Water and Wastewater, the 2014 Ministry of the Environment and Climate Change Inspection Report for the City of London Water Distribution System BE RECEIVED for information.(2015-E13)

 

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

 

8.

Roadway Winter Maintenance Program

 

Recommendation:  That the following actions be taken with respect to the roadway winter maintenance program:

 

a)            the Civic Administration BE REQUESTED to report back at a future meeting of the Civic Works Committee providing options as to how to address the concerns with respect to the current snow clearing practices that do not provide for the clearing of parking bays; and,

 

b)            the staff report dated February 3, 2015, from the Director, Roads and Transportation, providing an overview on the roadway winter maintenance program, BE RECEIVED for information.  (2015-T06)

 

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

 

9.

Beaverbrook Avenue and Proudfoot Lane Safety Concerns

 

Recommendation:  That, on the recommendation of the Director, Roads and Transportation, the staff report dated February 3, 2015, with respect to safety improvements at the curve on Beaverbrook Avenue and Proudfoot Lane, BE RECEIVED for information.  (2015-T05)

 

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

 

III.

SCHEDULED ITEMS

 

10.

Commercial Boulevard Parking Application - 552 Colborne Street

 

Recommendation:  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the application made by Zelinka Priamo Ltd., on behalf of Dan Bursic, for commercial boulevard parking at 552 Colborne Street:

 

a)         a commercial boulevard parking agreement BE APPROVED for 552 Colborne Street in order to allow two parking spaces; and,

 

b)         the request for a third parking space BE DENIED for the following reasons:

 

i)          the third parking space is not functional for larger vehicles without the removal of a City boulevard tree;

 

ii)         three parking spaces would encompass almost the entire lot frontage and front yard parking is not supported by the West Woodfield Heritage Conservation Plan policies unless no other alternatives exist; and,

iii)        approval of a wide front yard parking area in the requested location may establish a precedent for more requests for similar front yard/boulevard parking in the area;

 

it being noted that provision of two boulevard parking spaces is consistent with the Committee of Adjustment decision for a Minor Variance when the parking was first proposed to be located partially on private property;

 

it being further noted that the Civic Works Committee received the attached presentation from D. MacRae, Transportation Planning, with respect to this matter;

 

it being pointed out that at the public participation meeting associated with this matter, the attached presentation from M. Campbell, Zelinka Priamo Ltd., was received.  (2015-D17)

 

Voting Record:

 

Motion to open the public participation meeting.

 

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

 

Motion to close the public participation meeting.

 

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

 

Motion to approve that the Civic Administration BE REQUESTED to report back on possible means for addressing landscaping and tree protection, for the Civic Works Committee’s consideration in determining whether or not it wishes to uphold the appeal by Zelinka Priamo Ltd., on behalf of Dan Bursic, with respect to a commercial boulevard parking agreement for three parking spaces for the property located at 552 Colborne Street.

 

Motion Failed

 

YEAS: V. Ridley, M. van Holst (2)

 

NAYS: J. Helmer, T. Park, H.L. Usher (3)

 

Motion to approve denial of the appeal.

 

Motion Passed

 

YEAS: J. Helmer, T. Park, H.L. Usher (3)

 

NAYS: V. Ridley, M. van Holst (2)

 

11.

Dundas Place - Dundas Flexible Street Scoping Study

 

Recommendation:  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer and the Managing Director, Planning and City Planner, the following actions be taken with respect to creating Dundas Place:

 

a)            the Dundas Flexible Street Scoping Study BE APPROVED as the basis for implementation of the project;

 

b)            the staff report dated February 3, 2015, BE RECEIVED for information in support of the identified 2015 Capital budget item for the project; and,

 

c)            the City Treasurer BE REQUESTED to report back with a potential source of financing for the  $1.3 M required for the EA as part of the 2015  budget process;

 

it being noted that the CWC received the attached presentation from the Managing Director, Planning and City Planner and the Director, Roads and Transportation, and a communication dated January 28, 2015, from J. MacDonald, CEO and General Manager, Downtown London, with respect to this matter.  (2015-D08)

 

Motion Passed

 

YEAS: J. Helmer, T. Park, H.L. Usher, M. van Holst (4)

 

12.

Environmental Assessments - An Overview for Civic Works Committee

 

Recommendation:  That the attached presentation by the Manager, Transportation Planning and Design and the Director, Environment, Fleet and Solid Waste, with respect to Environmental Assessment processes, BE RECEIVED for information.

 

Motion Passed

 

YEAS: J. Helmer, T. Park, H.L. Usher, M. van Holst (4)

 

IV.

ITEMS FOR DIRECTION

 

13.

Proposed Amendments to By-law W-8 -  A By-law for the Regulation of Water Supply as it Relates to Use of Water Restrictions for the Months of June, July and August

 

Recommendation:  That the Civic Administration BE REQUESTED to review and report back in the Spring of 2015 Bylaw W-8, Regulation of Water Supply, to provide for flexibility in the current watering restrictions during the months of June, July and August, in order to permit the public to respond to drought periods and other individual circumstances where outside watering may be required. (2015 - E13/C01)

 

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

 

14.

Update to City of London Entrance Signs

 

Recommendation:  That the Civic Administration BE REQUESTED to replace the City’s entrance signs with new signs providing current population information.

 

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

 

15.

Canada Post Community Mailbox Program

 

Recommendation:  That, subject to the advice of the City Solicitor, the following actions be taken with respect to Canada Post’s Community Mailbox Program:

 

a)            the Civic Administration BE DIRECTED to undertake consultation with the City of Hamilton’s Civic Administration and report back at a future meeting of the Civic Works Committee on the City of Hamilton’s approach and response to this matter and provide clarification as to why the Civic Administration is recommending a different approach and response;

 

b)            the Civic Administration BE DIRECTED to investigate and report back at a future meeting of the Civic Works Committee on how other municipalities have approached this matter;

 

c)            the Civic Administration BE DIRECTED to make the necessary arrangements to hold a public meeting to provide a forum to ensure that the public has had an opportunity to comment on this matter; and,

 

d)         the Civic Administration BE DIRECTED to submit a letter to Canada Post requesting that the implementation of the Community Mail Box (CMB) Program and installation of the CMB’s be deferred until such time as the report back noted in a) and b), above, and the public meeting noted in c), above, has been undertaken;

 

it being understood that if Canada Post pushes ahead with the implementation of the program while staff are preparing their report, staff will continue to ensure every effort is made to protect the best interests of the community based upon the consultation in c) above;

 

it being noted that the CWC received the following:

 

·                     a communication and the attached presentation from D. Heap, 85 Forward Ave, a communication and the attached presentation from D. Heap, 85 Forward Ave, expressing concern with the lack of consultation by Canada Post and the inadequacy of compensation to local municipalities for the associated costs, and encouraging the City of London to look at all of the implications, both monetary and social;

 

·                     a communication and verbal presentation from Samuel E. Trosow, 43 Mayfair Drive, requesting additional public consultation; encouraging the City of London to look at all options available to it to manage the situation, including the long-term financial implications, in the best interests of the community; asking that the City of London review any other legislation that may strengthen its ability to address what he feels is downloading from the federal level to already hard-pressed municipalities; and,

 

·                     a communication dated January 15, 2015, from D. Lemelin, National President, Canadian Union of Postal Workers, requesting support for continued door-to-door service.  (2015 - D19)

 

Voting Record:

 

Motion Passed

 

YEAS: T. Park, V. Ridley, H.L. Usher, M. van Holst (4)

 

Motion to receive the following:

 

a)            a delegation from D. Heap, with respect to the Community Mailbox Program;

 

b)            a delegation from S. Trosow with, respect to the Community Mailbox Program; and,

 

c)            and a communication from D.Lemelin, with respect to the Community Mailbox Program.

 

Motion Passed

 

YEAS: T. Park, H.L. Usher, M. van Holst (3)

 

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

 

None.

 

VI.

ADJOURNMENT

 

The meeting adjourned at 9:03 PM.

 

 

No Item Selected