4TH REPORT OF THE
Audit
Committee
meeting held on June
27, 2013, commencing at 2:43 PM, in Committee Room #5, Second Floor, London
City Hall.
PRESENT: Councillor M. Brown (Chair),
Councillors N. Branscombe and J. Swan, and W. DeShane and C. Saunders (Secretary).
ABSENT: Councillor P. Hubert
ALSO PRESENT: Mayor J.F. Fontana,
J.P. Barber, J. Braam, I. Collins, Natalie Dowhanick (PwC), J.M. Fleming, C.
Kotsovos, V. McAlea Major, L. Palarchio, A. Prince, I. Sadler (PwC), J. Senese,
C. Shah (PwC), R. Sharpe, S. Swance and M. Turner.
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1.
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Recommendation: That it BE NOTED
that no pecuniary interests were disclosed.
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Recommendation: That, on
the recommendation of the Managing Director, Corporate Services and City
Treasurer, Chief Financial Officer, the following actions be taken with
respect to RFP10-24 Internal Audit Services:
a)
approval
hereby BE GIVEN to extend the current contract for a one (1) year period and
enter into negotiations with PricewaterhouseCoopers (PwC) LLP, 465 Richmond
Street, Suite 300, London, Ontario N6A 5P4 for Internal Audit Services;
b)
the
Civic Administration BE AUTHORIZED to undertake all administrative acts that
are necessary in connection with this contract; and
c) approval
hereby given BE CONDITIONAL upon the Corporation entering into negotiations
for satisfactory prices, terms and conditions with PricewaterhouseCoopers
(PwC) LLP to the satisfaction of the Managing Director, Corporate Services
and City Treasurer, Chief Financial Officer.
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Recommendation: That the following actions
be taken with respect to the 2012 Financial Audit and Audit Findings Report
2012, as prepared by KPMG:
a)
the
2012 Financial Report of The Corporation of the City of London BE RECEIVED;
and
b)
the
Audit Findings Report for the year ending December 31, 2012 BE RECEIVED;
it being noted that the Audit Committee
received the attached presentation from the Deputy City Treasurer and
a verbal presentation from KPMG with respect to these matters.
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Recommendation: That the
following actions be taken with respect to the Quarterly Report on Internal
Audit Results on urban forestry and planning applications and Corporate
Services/Finance’s budgeting process:
a)
the
report dated June 27, 2013 BE RECEIVED; and,
b)
the
action plans identified in Appendices A, B and C of the report noted in a),
above, BE IMPLEMENTED.
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5.
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ADDED - Emerald Ash Borer – Tree
Replacement Process
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Recommendation: That the Civic Administration
BE DIRECTED to investigate and report back to the Planning and Environment
Committee with respect to the possibility of, and costs related to, the
establishment of a tree replacement process whereby residents are given the
option of purchasing larger trees and making arrangements for a City of
London approved contractor to undertake the work at the residents’ expense.
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6.
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ADDED - Verbal Update – Succession Plan
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Recommendation: That,
the Managing Director, Corporate Services and Chief Human Resources Officer BE
DIRECTED to provide a written report of the September 2013 Audit Committee
meeting with respect to succession planning; it being noted that the Audit
Committee received a verbal update from the Managing Director, Corporate
Services and Chief Human Resources Officer with respect to this matter.
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(See Confidential Appendix to the 4th
Report of the Audit Committee is enclosed for Members only.)
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The Audit Committee convened in camera from
4:26 PM to 4:40 PM after having passed a motion to do so, with respect to the
following matters:
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C-2.
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A matter pertaining to personal matters,
including information regarding identifiable individuals, including municipal
employees, with respect to employment related matters, labour relations and
employee negotiations, and advice or recommendations of officers and
employees of the Corporation, including communications necessary for that
purpose and for the purpose of providing instructions and directions to
officers and employees of the Corporation.
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The meeting adjourned at 4:50 PM.
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