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20TH REPORT OF THE

 

Community and Protective Services Committee

 

meeting held on October 28, 2013, commencing at 7:03 PM, in the Council Chambers, Second Floor, London City Hall. 

 

PRESENT:  Councillor D. Brown (Chair), Councillors J.L. Baechler, J.P. Bryant and H.L. Usher and B. Westlake-Power (Secretary). 

 

ABSENT:  Councillor B. Armstrong.

 

ALSO PRESENT:  J.P. Barber, B. Coxhead, I. Gibb, S. Godin, P. Kokkoros, L. Livingstone, P. Sauro, R. Sharpe, E. Soldo, B. Warner and E. White.

 

 

I.

CALL TO ORDER

 

1.

Disclosures of Pecuniary Interest

 

Recommendation:  That it BE NOTED that no pecuniary interests were disclosed.

 

II.

CONSENT ITEMS

 

2.

6th Report of the Community Safety and Crime Prevention Advisory Committee

 

Recommendation:  That the 6th Report of the Community Safety and Crime Prevention Advisory Committee, from its meeting held on September 26, 2013, BE RECEIVED.

 

Motion Passed

 

YEAS: J.P. Bryant, J.L. Baechler, D. Brown, H.L. Usher (4)

 

3.

10th Report of the London Housing Advisory Committee

 

Recommendation:  That the 10th Report of the London Housing Advisory Committee, from its meeting held on October 9, 2013, BE RECEIVED.

 

Motion Passed

 

YEAS: J.P. Bryant, J.L. Baechler, D. Brown, H.L. Usher (4)

 

4.

3rd Report of the Child Care Advisory Committee

 

Recommendation:  That the 3rd Report of the Child Care Advisory Committee, from its meeting held on October 17, 2013, BE RECEIVED.

 

Motion Passed

 

YEAS: J.P. Bryant, J.L. Baechler, D. Brown, H.L. Usher (4)

 

5.

June Callwood Outstanding Achievement Award for Voluntarism in Ontario

 

Recommendation:  That the communication dated October 2013, from the Honorable M. Coteau, Ministry of Citizenship  and Immigration, with respect to the June Callwood Outstanding Achievement Award for Voluntarism in Ontario, BE RECEIVED; it being noted that Members are encouraged to consider nominations for London volunteers. (2013-M11)

 

Motion Passed

 

YEAS: J.P. Bryant, J.L. Baechler, D. Brown, H.L. Usher (4)

 

6.

Ontario Works Decentralization

 

Recommendation:  That, on the recommendation of the Managing Director, Housing, Social Services and Dearness, the staff report dated October 28, 2013, with respect to an update on the decentralization of Ontario Works, BE RECEIVED.  (2013-S04)

 

Motion Passed

 

YEAS: J.P. Bryant, J.L. Baechler, D. Brown, H.L. Usher (4)

 

7.

Ontario Works Participant Profile, July 2013

 

Recommendation:  That, on the recommendation of the Manager Employment and Strategic Initiatives, with the concurrence of the Managing Director Housing, Social Services and Dearness Home, the report dated October 28, 2013, with respect to the Ontario Works participant profile as of July 2013, BE RECEIVED. (2013-S05)

 

Motion Passed

 

YEAS: J.P. Bryant, J.L. Baechler, D. Brown, H.L. Usher (4)

 

8.

Ontario Works Caseload Update for January 2013 to September 2013

 

Recommendation:  That, on the recommendation of the Manager Employment and Strategic Initiatives, with the concurrence of the Managing Director Housing, Social Services and Dearness Home, the report dated October 28, 2013, with respect to an update on the Ontario Works caseload for January to September 2013, BE RECEIVED. (2013-S05)

 

Motion Passed

 

YEAS: J.P. Bryant, J.L. Baechler, D. Brown, H.L. Usher (4)

 

9.

Resident Patient Handling and Hygiene Systems at Dearness Home - Single Source

 

Recommendation:  That, on the recommendation of the Managing Director of Housing, Social Services and Dearness Home, in accordance with section 14.4, subsections d) and e),  of the Procurement Policy, the following actions be taken with the respect to the maintenance, load testing and supply of resident patient handling and hygiene equipment to the City of London:

 

a)         approval hereby BE GIVEN to enter into negotiations for the maintenance, load testing and supply of resident patient handling and hygiene equipment  for a one (1) year period with options to renew for two (2) additional one (1) year periods with ArjoHuntleigh Canada Inc., 90 Matheson Blvd. West, Suite 300, Mississauga, ON, L5R 3R3;

 

b)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this matter;

 

c)         the above-noted approval hereby given BE CONDITIONAL upon:

 

i)              the Corporation negotiating satisfactory prices, terms and conditions with ArjoHuntleigh Canada Inc., to the satisfaction of the Manager of Purchasing and Supply; and

 

ii)             the Corporation entering into a formal contract or having a purchase order, relating to the subject matter of this approval.  (2013-S03)

 

Motion Passed

 

YEAS: J.P. Bryant, J.L. Baechler, D. Brown, H.L. Usher (4)

 

 

10.

Single Source - Advertising Services in the City Arena Facilities

 

Recommendation:  That, on the recommendation of the Managing Director of Parks & Recreation, in accordance with section 14.4, subsections d) and e), of the Procurement Policy, the following actions be taken with respect to the advertising services in the City's arena facilities:

 

a)         approval hereby BE GIVEN to enter into formal negotiations with LK Promotions and Advertising to provide advertising services in the City’s arena facilities for a three-year period, with an option to renew the contract for a two additional years;

 

b)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this contract; and

 

c)         the approval hereby be given BE CONDITIONAL upon the Corporation entering into a formal contract or having a purchase order, or contract record relating to the subject matter of this approval.  (2013-L04A)

 

Motion Passed

 

YEAS: J.P. Bryant, J.L. Baechler, D. Brown, H.L. Usher (4)

 

III.

SCHEDULED ITEMS

 

11.

Sign and Canopy By-law - Gateway Sign Feature Request

 

Recommendation:  That the following actions be taken with respect to the request by Speyside East Corp. to permit the placement of two permanent company emblems on the approved roundabout gateway wall located at the intersection of Tillman Road/ Raleigh Boulevard, in the Talbot Village Subdivision:

 

a)         the report dated October 28, 2013 from the Managing Director, Development & Compliance Services & Chief Building Official with respect to this matter, BE RECEIVED; and

 

b)         the request for the inclusion of the developer’s emblem on the wall feature BE REFUSED for the following reasons:

 

i)              the proposal is a prohibition under the Sign and Canopy By-law;  and,

 

ii)             the proposed signage would be located within the public road allowance;

 

it being noted that the Community and Protective Services Committee received a verbal presentation from V. Frijia with respect to this matter. 

 

Motion Passed

 

YEAS: J.P. Bryant, J.L. Baechler, H.L. Usher (3)

 

NAYS: D. Brown (1)

 

12.

11th Report of the Animal Welfare Advisory Committee

 

Recommendation:  That the following actions be taken with respect to the 11th Report of the Animal Welfare Advisory Committee (AWAC), from its meeting held on October 3, 2013:

 

a)         clause 1 BE NOTED AND FILED;

 

b)         clause 2 BE REFERRED to the Civic Administration for review and staff BE REQUESTED to provide an update at a November Community and Protective Services Committee meeting with respect to the operational budget for 2013, and any applicable contingency plan(s); clause 2, as referred, reads as follows: 

 

That the following actions be taken with respect to animal care/welfare funding: 

a)     the Civic Administration BE REQUESTED to provide clarification with respect to where the cat and dog licensing funds are allocated, how the reserve funds work and how to increase the current operating budget; it being noted that the Animal Welfare Advisory Committee (AWAC) heard a verbal presentation from R. Oke, Animal Control & Welfare Coordinator, with respect to the municipal animal welfare program funding; and, 

b)     the Civic Administration BE REQUESTED to develop a business case to support a $50,000 increase in the Animal Welfare Operating Budget to be specifically used for spay/neuter and/or trap neuter release programs.”

c)         clauses 3 to 11 BE RECEIVED;

 

it being noted that the Community and Protective Services Committee received a verbal presentation from S. Rans, AWAC Chair, with respect to this matter.

 

Motion Passed

 

YEAS: J.P. Bryant, J.L. Baechler, D. Brown, H.L. Usher (4)

 

IV.

ITEMS FOR DIRECTION

 

13.

8th Report of the Accessibility Advisory Committee

 

Recommendation:  That the following actions be taken with respect to the 8th Report of the Accessibility Advisory Committee (ACCAC), from its meeting held on September 26, 2013:

 

a)         the following actions be taken with respect to the ACCAC Annual Empowerment and Action Day:

 

i)       the date of the 19th Annual Empowerment and Action Day BE MOVED to December 3, 2013, to correspond with the United Nations International Day for Persons with Disabilities;

    

ii)      up to $4,000 BE APPROVED from the ACCAC Budget to fund the above-noted event; it being noted that the ACCAC has sufficient funds in its 2013 Budget for this expense;

    

iii)        NO ACTION BE TAKEN with respect to the requested change to the Various Fees and Charges By-law; it being noted that timing would not allow for a change prior to the 2013 event;

 

b)         clause 2, with respect to a change to the ACCAC Terms of Reference, BE REFERRED to the City Clerk for review, and report back as required; clause 2, as referred, reads as follows:

 

“2.   That the Terms of Reference for the Accessibility Advisory Committee (ACCAC) BE AMENDED to add one (1) non-voting representative from a professional multi-culture outreach organization; it being noted that the ACCAC reviewed and received a Municipal Council resolution from its meeting held on June 25, 2013, with respect to this matter.”

 

c)         clauses 3 to 16 BE RECEIVED.

 

Motion Passed

 

YEAS: J.P. Bryant, J.L. Baechler, D. Brown, H.L. Usher (4)

 

 

 

14.

9th Report of the London Diversity and Race Relations Advisory Committee

 

Recommendation:  That the following actions be taken with respect to the 9th Report of the London Diversity and Race Relations Advisory Committee (LDRRAC), from its meeting held on October 17, 2013:

 

a)         the following expenditures BE APPROVED from the LDRRAC 2013 Budget:

 

i)              up to $500.00 for the purchase of plaques for the recipients awarded the 2013 Diversity, Race Relations and Inclusivity Award; and,

    

ii)             up to $300.00 for the purchase of cultural calendars for all the recipients nominated for the 2013 Diversity, Race Relations and Inclusivity Award;

 

b)         that the following actions be taken with respect to the 2013 Diversity, Race Relations and Inclusivity Award:

  

i)             Lavish Nightclub BE AWARDED the 2013 Diversity Race Relations and Inclusivity Award, in the Small Business and Small Labour Category, for their cameo all ages dances;

    

ii)             Rogers Television (London and Regions) BE AWARDED the 2013 Diversity, Race Relations and Inclusivity Award, in the Corporations, Large Business and Large Labour Category, for their community access programming and volunteer program;

    

iii)            Western University's Indigenous Services BE AWARDED the 2013 Diversity, Race Relations and Inclusivity Award in the Institutions (public or private) Category, for their indigenous youth mini-university ;   

    

             iv)       LUSO Community Services, London Cross Cultural Learner Centre and South London Neighbourhood Resource Centre BE AWARDED the 2013 Diversity Race Relations and Inclusivity Award, in the Social/Community Services (including Not-for-Profits) Education and Training Category, for their Settlement Workers in Schools Program; and,

    

iv)           Regional HIV/AIDS Connection BE AWARDED the 2013 Diversity Race Relations and Inclusivity Award, in the Youth/Young Adult Groups of Organizations Category, for their Open Closet Program; and,

 

c)         clauses 3 to 8 BE RECEIVED;

 

it being noted that the Community and Protective Services Committee received a verbal presentation from P. Shanahan, Chair LDRRAC, with respect to this matter. 

 

Motion Passed

 

Voting Record:

 

Part a) of clause 14:

 

YEAS: J.P. Bryant, J.L. Baechler, D. Brown (3)

 

NAYS: H.L. Usher (1)

 

 

Parts b) and c) of clause 14: 

 

YEAS: J.P. Bryant, J.L. Baechler, D. Brown, H.L. Usher (4)

 

 

15.

2014 Child Care Service Plan

 

Recommendation:  That, on the recommendation of the Managing Director of Neighbourhood, Children and Fire Services, in her capacity as Administrator, Day Nurseries Act, the following actions be taken with respect to the 2014 Child Care Service Plan:

 

a)         the Child Care Service Plan for 2014, as appended to the staff report dated October 28, 2013, BE ENDORSED; and,

 

b)         the $1 Million funding allocation to support the above-noted Service Plan BE APPROVED as a drawdown from the Child Care and Early Childhood Development Reserve Fund.   (2013-S12)

 

Motion Passed

 

YEAS: J.P. Bryant, J.L. Baechler, D. Brown, H.L. Usher (4)

 

16.

Children's Services Funding Agreement

 

Recommendation:  That, on the recommendation of the Managing Director of Neighbourhood, Children and Fire Services, the proposed by-Law, as appended to the staff report dated October 28, 2013, BE INTRODUCED at the Municipal Council Meeting of November 5, 2013 to:

 

(a)       approve the standard form for the Children’s Services Funding Agreement (attached as Schedule 1 to the By-Law);

 

(b)       delegate to the Managing Director of Neighbourhood, Children and Fire Services as Administrator, Day Nurseries Act or her/his respective written designate, the authority to insert the details into the respective Agreements in the form approved in (a) above; and

 

(c)       delegate to the Managing Director of Neighbourhood, Children and Fire Services as Administrator, Day Nurseries Act the authority to execute the Agreements.  (2013-L04)

 

Motion Passed

 

YEAS: J.P. Bryant, J.L. Baechler, D. Brown, H.L. Usher (4)

 

17.

S. Cordes, Executive Director, Youth Opportunities Unlimited - Update on the Cornerstone

 

Recommendation:  That the request for delegation status, from S. Cordes, Youth Opportunities Unlimited to provide an update on the Cornerstone, BE APPROVED. (2013-S12)

 

Motion Passed

 

YEAS: J.P. Bryant, J.L. Baechler, D. Brown, H.L. Usher (4)

 

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

 

None.

 

 

 

 

 

 

 

 

VI.

CONFIDENTIAL

 

(Confidential Appendix to the 20th Report of the Community and Protective Services Committee, enclosed for Members only.)

 

That the Community and Protective Services Committee convened in camera from 8:20 PM to 8:30 PM, after having passed a motion to do so, with respect to the following matters:

 

C-1 to C-4

Four matters pertaining to personal matters about identifiable individuals, including municipal or local board employees, relating to the 2014 Mayor’s New Year’s Honour List.

 

C-5.

A matter pertaining to instructions and directions to officers and employees of the Corporation pertaining to a proposed acquisition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed acquisition of land; commercial and financial information supplied in confidence pertaining to the proposed acquisition, the disclosure of which could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial information relating to the proposed acquisition that belongs to the Corporation that has monetary value or potential monetary value; information concerning the proposed acquisition whose disclosure could reasonably be expected to prejudice the economic interests of the Corporation or its competitive position; information concerning the proposed acquisition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed acquisition.

 

C-6.

A matter pertaining to instructions and directions to officers and employees of the Corporation pertaining to a proposed acquisition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed acquisition of land; commercial and financial information supplied in confidence pertaining to the proposed acquisition the disclosure of which  could reasonably be expected to, prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed acquisition that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed acquisition whose disclosure could reasonably be expected to prejudice the economic interests of the  Corporation or its competitive position; information concerning the proposed acquisition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed acquisition.

 

VII.

ADJOURNMENT

 

The meeting adjourned at 8:30 PM. 

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