I.

CALL TO ORDER

1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

II.

CONSENT ITEMS

2.

7th Report of the London Diversity and Race Relations Advisory Committee

That the 7th Report of the London Diversity and Race Relations Advisory Committee, from its meeting held on July 21, 2016, BE RECEIVED.

3.

STAFF REPORT - No. 11 Fire Station Project No. F011-PP1088 Tender No. T16-67

That, on the recommendation of the Fire Chief, with the concurrence of the Managing Director of Neighbourhood, Children and Fire Services, the following actions be taken with respect to Project No. F011-PP1088, Tender No. T16-67, No. 11 Fire Station:

a)         the bid submitted by Aveiro Constructors Limited, 40 Hudson Drive, Dorchester, Ontario N0L 1G5, in the amount of $2,094,000.00 (HST excluded) for the No. 11 Fire Station Relocation, BE APPROVED; it being noted that this is an Irregular Result under Section 8.10(a) of the Procurement of Goods and Services Policy;

b)         the financing for the above-noted project BE APPROVED as set out in the Sources of Financing Report, appended to the staff report dated August 23, 2016;

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts which are necessary in connection with this project;

d)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the contractor for the work; and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2016-F18)

4.

STAFF REPORT - Approval of the Service Manager Administration Agreement for the 2016 Social Infrastructure Fund (SIF) for Survivors of Domestic Violence Portable Housing Benefit Policy (SDV-PHBP)

That, on the recommendation of the Managing Director of Housing, Social Services, and Dearness Home, the proposed by-law appended to the staff report dated August 23, 2016, with respect to the City of London’s participation in the provincial Survivors of Domestic Violence Portable Housing Benefit Pilot (SDV-PHBP), under the 2016 Social Infrastructure Fund (SIF), BE INTRODUCED at the Municipal Council meeting on August 30, 2016 to:

a)         approve the agreement between The Corporation of the City of London and the Minister of Housing, substantially in the form of the agreement appended to the by-law as Schedule 1 and to the satisfaction of the City Solicitor, to administer the SDV-PHBP; and

b)         authorize the Mayor and the City Clerk to execute the said agreement and assignments in a form satisfactory to the City Solicitor.  (2016-L04A)

5.

STAFF REPORT - Contract Extension: C11-119 Cold Beverage Vending at City Facilities

That, on the recommendation of the Managing Director of Parks and Recreation, the following actions be taken with respect to cold beverage vending at various City of London facilities:

a)         an extension, not to exceed six (6) months, to the current contract with PepsiCo Beverages Canada (September 15, 2016 to March 15, 2017) BE APPROVED, in order to allow the Civic Administration additional time to review beverage vending options; and

b)         the Civic Administration BE AUTHORIZED to undertake all administrative acts which are necessary in connection with the contract extension approved in part a), above.  (2016-L04)

III.

SCHEDULED ITEMS

6.

DELEGATION - M. Dawthorne, J. Sanders and M. Cairns - 7th Report of the Accessibility Advisory Committee

That the following actions be taken with respect to the 7th Report of the Accessibility Advisory Committee (ACCAC), from its meeting on July 28, 2016:

a)         the following actions be taken with respect to the Built Environment and Facilities Sub-Committee report, from its meeting held on July 11, 2016:

            i)          the following actions be taken with respect to the document providing a review of intersections relating to the prioritization of audible pedestrian signals appended to the July 11, 2016 Report of the Built Environment and Facilities Sub-Committee:

                        A)        the above-noted document BE FORWARDED to the Division Manager, Roadway Lighting and Traffic Control for information; and,

B)        the Division Manager, Roadway Lighting and Traffic Control BE REQUESTED to report back to the ACCAC advising whether or not the intersections noted in the above-noted document are being reprioritized and the rationale for the decisions;

            ii)         the Civic Administration BE REQUESTED to review the following concerns with respect to any proposed changes that are being considered to the Facilities Accessibility Design Standards (FADS) as they relate to its scope and the inclusion or the separation of outdoor space requirements:

A)        as the FADS definition of “Facility” includes “buildings, structures, site improvement, complexes, equipment, roads, walks, passageways, parks, parking lots or other real or personal property located on a site”, the FADS must adequately address all spaces noting that outdoor spaces should not be removed or left to stand alone as a separate document and further noting that the 2007 version of FADS (Clause 4.5.2) “Outdoor Recreational Facilities” includes this in the general design performance statements. Further noting that these outdoor spaces were included within that document based on the  rationale that opportunities for recreation, leisure, and sport activities should be available to all members of the community;

B)        as the FADS is used as a comprehensive resource tool for many municipality’s beyond our City and that it is, by design, a user-friendly single-source compilation of several accessibility reference documents (Re: O Reg 191/11, O Reg 413/12, CSA-Z614 Annex H, and O.B.C.), it is imperative that it remains as a singular focused document for accessibility throughout all aspects of our City, whether indoors or outdoors space;

C)        with regards to outdoor spaces in particular, many design-requirement aspects of the existing FADS could be enhanced or improved-upon with an updated document; in particular, the ACCAC has gone to great lengths since the 2007 version, to address design concerns with parking, sidewalks, community gardens, playgrounds, and recreational trails and pathways, as these matters had not yet been considered in detail within the 2007 version of FADS; and,

D)        the expected timeline for completion of a new FADS document in early 2017 is of concern as the timelines restricts the ability to adequately address the complexity of design requirements for outdoor spaces within that timeframe. Noting that it is recommended that the scope of the revised document is to be expanded upon to be more inclusive of outdoor spaces and recognizing that the task of including the many details for outdoor spaces may be considerable and given the timeline may not be achievable.   ACCAC is concerned that in an effort to achieve the suggested timeline, important design requirements of outdoor spaces may remain simply as-is with “general recommendations” only, which may then not be addressed again for many years.  It is recommended that if outdoor spaces are to be included in the FADS, with focus and detail, the expected timeline for completion may need to be extended “as long as necessary” for staff to provide an effective document for ACCAC to review. (as per ACCAC’s 2016 Work Plan); and,

 iii)        the Municipal Council BE REQUESTED to review the timeline expectation for the completion of the review and proposed revisions to the FADS;

b)          the following actions be taken with respect to the report of the Policy Sub-Committee from its meeting held on July 4, 2016:

            i)          the Civic Administration BE REQUESTED to undertake the following actions with respect to the Accessibility for Ontarians with Disabilities Act (AODA) requirements for websites to be accessible:

 A)       investigate options to provide captioning on all pre-recorded video content on the City of London website; it being noted that once the “live” video is archived it is no longer considered “live” and, as of January 1, 2014, it is required to be captioned as per the AODA;

B)        investigate options to provide captioning to all televised Municipal Council sessions, in accordance with Canadian Radio Television and Telecommunications Commission (CRTC) regulations for broadcast captioning effective Sept 1, 2012;

C)        investigate options to provide captioning at a standard higher than that available through current automated software for live web broadcasts or streaming; it being noted that other communities across Southern Ontario are implementing or enhancing existing captioning options; it being further noted that at least one community in Ontario has been subject to a lawsuit over failure to provide captioning on televised council broadcasts; and,

D)        report back to the ACCAC on options available and intended courses of action relating to the above-noted recommendations;

            ii)         the Civic Administration BE REQUESTED to attend a future meeting of the Accessibility Advisory Committee to outline how the Civic Administration and the London Police Services works together with respect to addressing high risk traffic areas to allow the ACCAC to better understand existing practices and data and how that information may be used to help prevent accidents, injuries and acquired disabilities within the City of London; and,

            iii)         Minister T. MacCharles, Minister of Accessibility, BE REQUESTED to attend a future meeting of the ACCAC to provide an update to the ACCAC on the Province’s vision for Accessibility and how London can best align its new practices with Provincial initiatives;

c)         the City Clerk BE REQUESTED to undertake recruitment efforts for the Accessibility Advisory Committee (ACCAC) Resource Member vacancies as follows:

·                     Employment Sector;

·                     Health Practitioner;

·                     Mental Health Sector;

·                     Housing Sector; and,

·                     London District Catholic School Board;

it being noted that working with the Civic Administration to fill Non-Voting Resource Member positions is identified in the 2016 Accessibility Advisory Committee Work Plan; it being further noted that the ACCAC received a communication dated July 14, 2016, from M. Dawthorne, with respect to this matter;

d)         clauses 10 to 13 BE REFERRED to the Civic Administration for review; and

e)         clauses 1, 3, 5 to 9, and 14 BE RECEIVED.

it being noted that the Community and Protective Services Committee received a verbal delegation from M. Dawthorne, J. Sanders and M. Cairns, ACCAC, with respect to this matter.

Motion Passed

YEAS: B. Armstrong, V. Ridley, H.L. Usher (3) 

7.

PUBLIC PARTICIPATION MEETING - Informal Residential Care Facility Licensing By-law

That, on the recommendation of the Managing Director, Development & Compliance Services and Chief Building Official, the Informal Residential Care Facility Licensing By-law, as appended to the staff report dated August 23, 2016, BE INTRODUCED at the Municipal Council Meeting on August 30, 2016, to provide for the licensing and regulation of informal residential care facilities and services in the City of London;

it being pointed out that at the public participation meeting associated with this matter, the individuals indicated on the attached public participation meeting record made oral submissions regarding this matter.  (2016-S11)

Motion to Open the public participation meeting.

Motion Passed

YEAS: B. Armstrong, V. Ridley, H.L. Usher (3)

Motion to Close the public participation meeting.

Motion Passed

YEAS: B. Armstrong, V. Ridley, H.L. Usher (3)

IV.

ITEMS FOR DIRECTION

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

8.

Deferred Matters List

That the August 2016 Deferred Matters List for the Community and Protective Services Committee (CPSC) BE RECEIVED and BE UPDATED; it being noted that items 1, 5, 9 and 12 will be removed. 

Motion Passed

YEAS: B. Armstrong, V. Ridley, H.L. Usher (3)

9.

(ADDED) 8th Report of the Animal Welfare Advisory Committee

That the following actions be taken with respect to the 8th Report of the Animal Welfare Advisory Committee, from its meeting held on August 4, 2016:

a)         the Civic Administration BE REQUESTED to consider the attached feedback with respect to the staff report dated July 19, 2016 from J. Parsons, Division Manager, Transportation and Roadside Operations, entitled “Humane Urban Wildlife Conflict Policy: Forestry Operations Wildlife Protocol”;

b)         the Civic Administration BE REQUESTED to provide additional information with respect to the business licensing of pet stores; it being noted that Animal Welfare Advisory Committee received the staff report dated June 21, 2016, from G. Kotsifas, Managing Director, Development and Compliance Services and Chief Building Official, with respect to this matter;

c)         the Civic Administration BE REQUESTED to consider the attached recommendations with respect to a proposed no feeding wildlife by-law and the attached strategies for the management of Canada Geese on City of London parkland and golf courses; and,

d)         clauses 1 to 7, 9, 10 and 12 BE RECEIVED.

Motion Passed

YEAS: B. Armstrong, V. Ridley, H.L. Usher (3)

VI.

ADJOURNMENT