I.

DISCLOSURES OF PECUNIARY INTEREST

1.

That it BE NOTED that no pecuniary interests were disclosed.

II.

CONSENT ITEMS

2.

Commemorative Street Naming Covent Market Place to Include London Knights Way

Recommendation:  That, on the recommendation of the Senior Planner, Development Services, the following actions be taken with respect to the expected resolution of Council in response to a request by the City of London Mayor’s Office to identify a commemorative street in honour of the London Knights’ 2012 season:

a)         the street, namely, Covent Market Place BE DESIGNATED as a commemorative street by adding the name London Knights Way; it being noted that this commemorative street name will have no legal status;

b)         the City Manager’s Office BE REQUIRED to pay for all costs for the change of the street signage; and,

c)         the Civic Administration BE DIRECTED to research and develop a policy for naming conventions for commemorative streets and report back to the Civic Works Committee. (2012-D17-00)

3.

Amendments to the Traffic and Parking By-law

Recommendation:  That, on the recommendation of the Acting Executive Director, Planning, Environmental and Engineering Services and City Engineer, the attached proposed by-law (Appendix ‘A’) BE INTRODUCED at the Municipal Council meeting to be held on July 24, 2012, for the purpose of amending the Traffic and Parking By-law (P.S. 111). (2012-S09-00)

4.

Meadowlily Bridge (4-FB-02) Rehabilitation Schedule 'B' Environmental Assessment and Detailed Design and Gore Road Bridge (4-BR-15) Replacement Schedule 'B' Environmental Assessment

Recommendation:  That, on the recommendation of the Acting Executive Director, Planning, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of Consulting Engineers for the Meadowlily Bridge (4-FB-02) Rehabilitation Schedule 'B' Environmental Assessment and Detailed Design and the Gore Road Bridge (4-BR-15) Replacement Schedule 'B' Environmental Assessment:

a)            AECOM Canada Ltd., 410-250 York Street, London ON, N6A 6K2, BE APPOINTED as Consulting Engineers for the Environmental Assessment and detailed design of the Meadowlily Bridge (4-BR-05) Rehabilitation in the amount of $159,555.00, excluding H.S.T., in accordance with the estimate on file, based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers, and in accordance with Section 15.2 of the City of London's Procurement of Goods and Services Policy; it being noted that future approval to proceed with subsequent phases of engineering for the project will be subject to satisfying all financial, reporting and other conditions contained within this Policy;

b)         Dillon Consulting lnc., 130 Dufferin Ave., P.O. Box 426, London, ON, N6A 4W7, BE APPOINTED as Consulting Engineers for the Environmental Assessment and preliminary design of the Gore Road Bridge (4-BR-15) Replacement, in the amount of $104,043.50, excluding H.S.T., in accordance with the estimate on file, based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers, and in accordance with Section 15.2 of the City of London's Procurement of Goods and Services Policy; it being noted that future approval to proceed with subsequent phases of engineering for the project will be subject to satisfying all financial, reporting and other conditions contained within this Policy;

c)         the financing for the work identified in (a) and (b), above, BE APPROVED in accordance with the Sources of Financing Report included as Appendix ‘A’ to the associated staff report, dated July 17, 2012;

d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with these projects;

e)         the approvals hereby BE CONDITIONAL upon the Corporation entering into a formal contract with each Consultant for their respective project;

(f)        the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations; and,

it being noted that additional annual operating costs to the Planning, Environmental and Engineering Services Department Budget in 2013 and subsequent years is not anticipated as a result of these engineering assignments. (2012-A03-00)

5.

Clare Bridge (4-BR-04) Replacement (Tender 12-43)

Recommendation:  That, on the recommendation of the Acting Executive Director, Planning, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the contract award for the Clare Bridge Replacement Project (TS 1212):

a)         the bid submitted by Bre-Ex Ltd., 247 Exeter Rd, London, ON, N6L 1A5, at its corrected tendered price of $913,952.17, excluding H.S.T., for the Clare Bridge Replacement Project, BE ACCEPTED; it being noted that the bid submitted by Bre-Ex Ltd. was the lowest of nine (9) bids received and meets the City's specifications and requirements in all areas; it being further noted that there is no anticipated additional operating costs to the Planning, Environmental and Engineering Services Department Operating Budget in 2013 and subsequent years associated with approval of this tender;

b)         the financing for the project BE APPROVED in accordance with the Sources of Financing Report included as Appendix ‘A’ to the associated staff report, dated July 17, 2012;

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)         the approval hereby BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project (Tender 12-43); and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2012-S08-00)

6.

Oxford Street West and Westdel Bourne Intersection Improvements (Tender-12-72)

Recommendation:  That, on the recommendation of the Acting Executive Director, Planning, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the contract award for the Oxford Street West and Westdel Bourne Intersection Improvements Project (TS1 650-1 1):

a)         the bid submitted by Omega Contractors lnc., 4104 Breck Ave, London, ON, N0L 1B5, at its tendered price of $833,658.05, excluding H.S.T., for the Oxford Street West and Westdel Bourne Intersection Improvements Project, BE ACCEPTED; it being noted that the bid submitted by Omega Contractors Inc. was the lowest of nine (9) bids received and meets the City's specifications and requirements in all areas;

b)         future additional annual operating costs of $3,200.00 BE RECOGNIZED as a first priority commitment from available assessment growth in 2013, subject to final budget approval;

c)         the financing for the project BE APPROVED in accordance with the Sources of Financing Report included as Appendix ‘A’ to the associated staff report, dated July 17, 2012;

d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

e)         the approval hereby BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project (Tender 12-72); and,

f)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2012-S07-00)

7.

West Brough's Bridge (2-BR-02) Rehabilitation Detailed Design and Tendering

Recommendation:  That, on the recommendation of the Acting Executive Director, Planning, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of a Consulting Engineer for the West Brough's Bridge (2-BR-02) Rehabilitation Detailed Design Project:

a)         AECOM Canada Ltd., 410-250 York Street, London, ON, N6A 6K2, BE APPOINTED for the said project at an upset amount of $150,653.80, excluding H.S.T.; it being noted that this firm has provided a proposal for consultant engineering services, based upon the Fee Guideline for Professional Engineering Services recommended by the Ontario Society of Professional Engineers, and in accordance with Section 15.2 of the City of London's Procurement of Goods and Services Policy; it being further noted that approval to proceed with subsequent phases of engineering services for this project will be subject to satisfying all financial, reporting and other conditions contained within this Policy;

b)         the financing for the project BE APPROVED in accordance with the Sources of Financing Report included as Appendix ‘A’ to the associated staff report, dated July 17, 2012;

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)         the approvals hereby BE CONDITIONAL upon the Corporation entering into a formal contract with the Consultant for this project; and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2012-A03-00)

8.

2012 Pavement Preservation Project - Rout and Seal (Tender 12-79)

Recommendation:  That, on the recommendation of the Acting Executive Director, Planning, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the contract award for the 2012 Pavement Preservation Rout and Seal Project (TS1446-1 1):

a)         the bid submitted by MSO Construction Limited, 175 Bethridge Road, Rexdale, ON, M9W 1N4, at its tendered price of $258,931.00, excluding H.S.T., for the 2012 Pavement Preservation Rout and Seal Project, BE ACCEPTED; it being noted that the bid submitted by MSO Construction Limited was the lowest of four (4) bids received and meets the City's specifications and requirements in all areas; it being further noted that there is no anticipated additional operating costs to the Planning, Environmental and Engineering Services Department Operating Budget in 2013 and subsequent years associated with approval of this tender;

b)         the financing for the project BE APPROVED in accordance with the Sources of Financing Report included as Appendix ‘A’ to the associated staff report, dated July 17, 2012;

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)         the approval hereby BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project (Tender 12-79); and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2012-S08-00)

9.

Innovation Park Industrial Subdivision - Phase 2 and 4 Site Grading (Tender 12-80) (ID1168)

Recommendation:  That, on the recommendation of the Acting Executive Director, Planning, Environmental and Engineering Services, and City Engineer, the following actions be taken with respect to the contract award for the Innovation Park Industrial Subdivision Phase 2 and 4 Site Grading Project (ID1168).

a)         the bid submitted by VanRooyen Earthmoving Ltd., 714389 Middletown Line, RR#4 Woodstock, ON, N4S 7V8, at its tendered price of $2,220,555.00, excluding H.S.T., for the construction of the Innovation Park Industrial Subdivision Phase 2 and 4 Site Grading Project, BE ACCEPTED; it being noted that the bid submitted by VanRooyen Earthmoving Ltd., was the lowest of seven (7) bids received and meets the City’s specifications and requirements in all areas;

b)         the contract with AECOM, 410-250 York Street, London, ON, N6A 6K2, BE INCREASED by $241,582.00, excluding H.S.T., in order to carry out the resident inspection and contract administration for the said project; it being noted that this new and additional scope of work increases the original upset limit to $614,099.50, excluding H.S.T., in accordance with the estimate on file, noting that this firm completed the engineering design, based upon the Fee Guideline for Professional Engineering Services, 2006, recommended by the Ontario Society of Professional Engineers, and in accordance with Section 15.2 g) of the Procurement of Goods and Services Policy;

c)         the financing for the project BE APPROVED in accordance with the Sources of Financing Report included as Appendix ‘A’ to the associated staff report, dated July 17, 2012;

d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

e)         the approval hereby BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project (Tender 12-80); and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2012-D26-01)

10.

Rate Structure Review - Water, Sanitary and Storm Drainage Charges

Recommendation:  That, on the recommendation of the Acting Executive Director, Planning, Environmental and Engineering Services, and City Engineer, the following actions be taken with respect to the rate structure review for the water, sanitary and storm drainage charges:

a)         the report, dated July 17 2012, from the Acting Executive Director, Planning, Environmental and Engineering Services and City Engineer, with respect to this matter BE RECEIVED, for information;

b)         the goal, objectives and operating principles used to develop the rate structures BE ENDORSED by Municipal Council, as follows:

i)              Goal: to introduce and implement a “value based” funding model for water and wastewater services;

ii)             Objectives: to ensure financial stability, to promote conservation and to encourage and support economic development and job retention; and,

iii)            Operating Principles: fairness and equity, sustainability and affordability; and,

c)         the Civic Administration BE DIRECTED to undertake further consultation on the development of the rate structure with the stakeholders including the public, businesses and the economic development community;

it being noted that the Civic Works Committee heard the attached presentation from the Acting Executive Director, Planning, Environmental and Engineering Services and City Engineer, with respect to this matter. (2012-W10-00)

11.

Pall Mall Sewershed Modeling Study

Recommendation:  That, on the recommendation of the Acting Executive Director, Planning, Environmental and Engineering Services, and City Engineer, the following actions be taken with respect to the appointment of a Consulting Engineer for the Pall Mall Sewershed Modeling Study (ES2464):

a)         CH2M Hill Canada Limited, 72 Victoria Street South, Suite 300, Kitchener, ON, N2G 4Y9, BE APPOINTED as Consulting Engineers for the Pall Mall Sewershed Modelling Study, of $173,426.00 to a revised total of $220,902.00, excluding H.S.T., based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers; and in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;

b)         the financing for the project BE APPROVED in accordance with the Sources of Financing Report included as Appendix ‘A’ to the associated staff report, dated July 17, 2012;

c)         the approvals hereby BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work;

d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and,

(e)       the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2012-A03-00)

12.

Municipal Class Environmental Assessment Study for Tributary 'C' Storm/Drainage and Stormwater Management, Transportation and Sanitary Trunk Servicing

Recommendation:  That, on the recommendation of the Acting Executive Director, Planning, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Municipal Class Environmental Assessment (EA) Study Schedule “C” for Tributary ‘C’ Storm/Drainage and Stormwater Management (SWM), Transportation and Sanitary Trunk Servicing Works located within the Downstream Thames River Subwatershed Area:

a)         the Municipal Class EA Schedule “C” Environmental Study Report (ESR) for the Tributary ‘C’ Storm/Drainage and SWM, Transportation and Sanitary Servicing BE ACCEPTED in accordance with the Municipal Class EA process requirements; it being noted that the preferred servicing alternative of the EA Study for Storm/Drainage and SWM servicing works (option 10B Enhanced) identifies three Regional Municipal SWMFs: one infiltration SWM Facility ‘A’, one Wet SWM facility ‘J’, one On-line linear Infiltration conveyance/facility ‘G’ and various minor/major storm/drainage conveyance system as well as the Permanent Private System (PPS) controls; the preferred servicing alternative/option for the proposed Transportation and Sanitary servicing works as identified in option 4B;

b)         the Civic Administration BE REQUESTED to report back to the Civic Works Committee with respect to the following:

i)              the land acquisition by the City of London for the proposed SWM Pond G;

ii)             the funding sources for the temporary/interim works proposed by the EA; and,

iii)            the phasing and servicing plans to implement Sifton’s and Norquay’s proposed developments;

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this work;

d)         the Environmental Study Report BE PLACED on public record for a 30-day review period; and,

it being noted that the Civic Works Committee received a communication dated July 16, 2012, and heard a verbal delegation from P. Masschelein, Vice President, Neighbourhood Developments, Sifton Properties Limited, with respect to this matter.  (2012-W10-00)

13.

Detailed Design of the Old Victoria SWM Facility No. 2 (ES3020-OV2)

Recommendation:  That, on the recommendation of the Acting Executive Director, Planning, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of a consultant for the functional design for the Old Victoria SWM Facility No. 2 (ES3020-OV2):

a)         Delcan Corporation, 1069 Wellington Road South, Suite 214, London, ON, N6E 2H6, BE APPOINTED Consulting Engineers to carry out the detailed design for said project, in the amount of $151,100.00, including contingency, excluding H.S.T.; it being noted that the functional design in the amount of $251,757.00 was approved by Council in 2011, bringing the total estimated consulting fees for functional and detailed design to $402,857.00, including contingency, excluding H.S.T., in accordance with Section 15.2(g) of the Procurement of Goods and Services Policy;

b)         the financing for the project BE APPROVED in accordance with the Sources of Financing Report included as Appendix ‘A’ to the associated staff report, dated July 17, 2012;

c)         the consulting fees for the project, BE IN ACCORDANCE with the estimate, on file, which is based upon the Fee Guideline for Professional Engineering Services, 2006, recommended by the Ontario Society of Professional Engineers;

d)         the approvals hereby BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work;

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations; and,

f)         the communication dated July 17, 2012, circulated directly to the Civic Works Committee Members, from J. Kennedy, President, London Development Institute, with respect to this matter, BE REFERRED to the City Clerk’s Office for file.  (2012-A03-00)

14.

Textiles and Small Used Household Goods Drop Off at the Oxford and Clarke Road EnviroDepots

Recommendation:  That, on the recommendation of the Director, Environment, Fleet and Solid Waste, the following actions be taken with respect to Goodwill Industries recovering textiles and small used household goods (e.g., used clothing, linen, bedding, sporting goods, toys, books) at the Oxford and Clarke Road EnviroDepots:

a)         the recovery of textiles and small used household goods at the Oxford EnviroDepot by Goodwill Industries BE APPROVED for a further two-year period with an option to extend on a yearly basis thereafter, it being noted that Goodwill Industries has been operating at this location since 2008;

b)         a demonstration project involving the recovery of textiles and small used household goods by Goodwill Industries at the Clarke Road EnviroDepot BE APPROVED for a two-year period;

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this matter; and,

d)         the authorization hereby BE CONDITIONAL upon the Corporation entering into a formal contract with Goodwill Industries, Ontario Great Lakes. (2012-W08-00)

15.

London Transit Commission Town Hall Meetings

Recommendation:  That the communication dated June 29, 2012, from L. E. Ducharme, General Manager, London Transit Commission (LTC), with respect to the LTC town hall meetings, BE RECEIVED, for information. (2012-S10-00)

III.

SCHEDULED ITEMS

16.

Roehampton Avenue Parking Survey

Recommendation:  That the following actions be taken with respect to the Roehampton Avenue Parking Survey:

a)         NO ACTION BE TAKEN with respect to changing the existing parking restrictions on Roehampton Avenue;

b)         the communication, dated July 8, 2012, from D. Dietze, 115 Roehampton Avenue, with respect to his concerns about the current parking regulations on Roehampton Avenue BE REFERRED to the Town and Gown Committee for further discussion; and,

it being noted that the Civic Works Committee heard a verbal delegation from Mr. D. Dietze, with respect to this matter. (2012-S04-00)

IV.

ITEMS FOR DIRECTION

17.

Bradley Avenue Underpass Tunnel Lighting

Recommendation:  That the Civic Administration BE REQUESTED to review and report back to the Civic Works Committee with respect to the cost of installing new lighting and/or increasing the wattage to the exiting lighting in the Bradley Avenue underpass tunnel, and to also share their findings with M. Fenton, 30-700 Exeter Road; it being noted that the CWC heard a verbal delegation from Mr. Fenton, with respect to this matter.  (2012-C06-00)

18.

Sewer Back-up – 25 Prince of Wales Gate

Recommendation:  That NO ACTION BE TAKEN with respect to a request from J. Harkins, 25 Prince of Wales Gate to reverse a City sewer backup charge of $5,000.00; it being noted that the Civic Works Committee heard a verbal delegation from Mr. Harkins, with respect to this matter.  (2012-W10-00)

19.

Review of Policies and Practices for Major City Projects

Recommendation:  That the communication dated June 25, 2012, from Councillor B. Armstrong requesting a review of policies and practices for major City projects BE RECEIVED; it being noted that the Civic Administration carries out reviews and audits of major City projects on a regular basis.  (2012-G00-00)

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

VI.

ADJOURNMENT