I.

CALL TO ORDER

1.

Disclosures of Pecuniary Interest

That it BE NOTED that Councillor M. van Holst disclosed a pecuniary interest in clause 2 of this Report, having to do with the closing of part of Cedarpark Crescent and Kilcrest Way, by indicating that he is employed by the Thames Valley District School Board.

II.

CONSENT ITEMS

2.

Closing of Part of Cedarpark Crescent and Kilcrest Way

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the closing part of Cedarpark Crescent and Kilcrest Way:

a)         the closing of Cedarpark Crescent lying south of Lot 44 and all of Kilcrest Way on Plan 33M-580 BE APPROVED; and,

b)         the Chief Surveyor BE AUTHORIZED to initiate the process of legally stopping up and closing that part of Cedarpark Crescent and Kilcrest Way as public highway by by-law, subject to a Zoning By-law amendment being approved and the Notice of Provisional Decision of Consent being issued and the expiry of the respective appeal periods in support of the Thames Valley District School Board’s proposed development for a new school on vacant lands adjacent to Cedarhollow Boulevard.  (2016-T09)

Motion Passed

YEAS: M. Brown, J. Helmer, M. Cassidy, A. Hopkins, J. Morgan (5)

RECUSED: M. van Holst (1)

3.

Proposed Alternate Locate Agreement

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law appended to the staff report dated May 10, 2016 BE INTRODUCED at the Municipal Council meeting to be held on May 17, 2016 to:

a)            approve the proposed standard form Alternate Locate Agreement which governs the excavation procedures contractors must follow when excavating without obtaining a locate of City-owned underground services; and,

b)            authorize the City Engineer to make amendments to the approved excavation procedures associated with Alternate Locate Agreements, to approve and reject applications, and to execute and terminate Alternate Locate Agreements on behalf of the Corporation.  (2016-E05)

Motion Passed

YEAS: M. Brown, J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (6)

4.

Selling Blue Boxes at the Envirodepots

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the sale of blue boxes at the Envirodepots:

a)         the sale of Blue Boxes, at cost, from the four (4) EnviroDepots beginning August 2016, BE APPROVED;

b)         the price of $6.00 per Blue Box and a maximum of two (2) Blue Boxes per purchase, BE APPROVED; and,

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this matter.  (2016-E07)

Motion Passed

YEAS: M. Brown, J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (6)

5.

Options for Collection and Diversions of Christmas Trees

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to options for the collection and diversion of Christmas trees:

a)         a one-year pilot project for curbside collection of Christmas trees, to take place January 7, 2017 and January 14, 2017, to assist with the implementation of the 2016 Interim Waste Diversion Plan, BE APPROVED;

b)         the elimination of the temporary, seasonal Christmas tree depot service for January 2017, BE APPROVED; it being noted that the four (4) EnviroDepots are open on winter hours;

c)         the Civic Administration BE DIRECTED to prepare amendments to the Municipal Waste and Resource Materials Collection By-law (WM-12) designating Christmas trees as a non-collectable material for Council’s consideration;

d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this matter; and,

e)         the Civic Administration BE DIRECTED to report back to the Civic Works Committee by April 2017 with respect to the results of the Pilot Project.  (2016-E07)

Motion Passed

YEAS: M. Brown, J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (6)

6.

Garbage Container Limits (Waste Diversion)

That, on the recommendation of the Director, Environment, Fleet and Solid Waste, the following actions be taken with respect to the garbage container limits (waste diversion):

a)         the Civic Administration BE AUTHORIZED to undertake a community information and engagement process to receive feedback regarding reducing the garbage container set out limit and BE DIRECTED to report back at the June 8, 2016 meeting of the Civic Works Committee with the results of the community information and engagement process; and,

b)         a Public Participation Meeting regarding reducing the garbage container set out limit BE HELD at the June 8, 2016 meeting of the Civic Works Committee.   (2016-E07)

Motion Passed

YEAS: M. Brown, J. Helmer, M. Cassidy, A. Hopkins, J. Morgan (5)

NAYS: M. van Holst (1)

7.

"One River" - Master Plan Environmental Assessment

That the Civic Administration BE DIRECTED to develop a Terms of Reference and budget for a consultant assignment to complete a “One River” Master Plan Environmental Assessment (EA) Study that would encompass an area from the Boler Road bridge to the Forks of the Thames and Harris Park, having regard to the Thames Valley Corridor Plan and the City of London’s Official Plan; it being understood that proceeding with this EA would not preclude a decision to decommission the Springbank Dam should the Municipal Council choose to do so; it being noted that the Civic Works Committee received the following communications:

a)         an excerpt from the Municipal Council resolution adopted at its meeting held March 22, 2016 with respect to the “One River” Master Plan Environmental Assessment;

b)         the staff report dated March 8, 2016, from the Managing Director, Environmental and Engineering Services and City Engineer with respect to the “One River” Master Plan Environmental Assessment;

c)         the staff report dated March 22, 2016, from the Managing Director, Environmental and Engineering Services and City Engineer with respect to the “One River” Master Plan Environmental Assessment: Background Information; and,

d)            the attached presentation from the Managing Director, Environmental and Engineering Services and City Engineer with respect to this matter.

Motion Passed

YEAS: M. Brown, J. Helmer, M. Cassidy, J. Morgan, M. van Holst (5)

NAYS: A. Hopkins (1)

8.

Irregular Result - Rotary Mowers

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Irregular Result - Rotary Mowers:

a)         the revised/negotiated bid from Turf Care Products Canada Limited, for (4) four 2016 Toro GM4500D mowers, Tender (RFT 16-51) Section B, at a submitted price of $276,644.00, excluding H.S.T., BE ACCEPTED;

b)         the Civic Administration BE AUTHORIZED to accept the bid from Turf Care Limited despite the irregular bid result, as per section 8.10(b) of the Procurement of Goods and Services Policy;

c)         the Civic Administration BE AUTHORIZED to undertake all administrative acts which are necessary in connection with this award;

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order, or contract record relating to the subject matter of this approval; and,

e)            the funding for this purchase BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated May 10, 2016 as Appendix “A”.  (2016-F18)

Motion Passed

YEAS: M. Brown, J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (6)

9.

Pay by App for Parking

That, on the recommendation of the Managing Director, Development and Compliance Services and Chief Building Official and the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the pay by app for parking:

a)         the attached revised proposed by-law BE INTRODUCED at the Municipal Council meeting to be held on May 17, 2016 to:

i)          authorize and approve a Master Subscriber Agreement between The Corporation of the City of London and Honk Mobile Inc., with respect to the non-exclusive licensed use of an application which allows parking customers to pay for parking using mobile applications and subscribers to manage parking inventory, collect payments and enforce non-compliance; and,

ii)         authorize the Mayor and the City Clerk to execute the Agreement;

b)         the Civic Administration BE AUTHORIZED to undertake all administrative acts necessary in connection with this project; and,

c)         the Mayor and the City Clerk BE AUTHORIZED to execute any other documents, if required, to give effect to these recommendations; and,

it being noted that the Civic Works Committee received the attached revised page 2 of the Agreement.  (2016-T02)

Motion Passed

YEAS: M. Brown, J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (6)

III.

SCHEDULED ITEMS

None.

IV.

ITEMS FOR DIRECTION

10.

5th Report of the Cycling Advisory Committee

That the following actions be taken with respect to the 5th Report of the Cycling Advisory Committee (CAC) from its meeting held April 20, 2016:

a)            the request from the Cycling Advisory Committee for delegation status at the Community and Protective Services Committee with respect to the Thames Valley Parkway – North Branch Environmental Assessment Report in order to relay its position with respect to this matter, BE APPROVED; and,

b)         clauses 1 to 5, inclusive BE RECEIVED.

Motion Passed

YEAS: M. Brown, J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (6)

11.

Aldersbrook Gate- Traffic Congestion and Safety Concerns

That the Civic Administration BE DIRECTED to report back to the Civic Works Committee (CWC) upon the completion of a traffic assessment at the Aldersbrook Gate and Fanshawe Park Road intersection, after the completion of construction at Dalmagarry Road and traffic flows have normalized; it being noted that the CWC received a communication from A. Mercer, 1819, Aldersbrook Gate with respect to this matter. (2016-T08)

Motion Passed

YEAS: M. Brown, J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (6)

12.

Garbage Can, Needle Bins and Signage - Downtown London

That the following actions be taken with respect to a request  to provide garbage cans, needle bins and signage in Downtown London:

a)         the Civic Administration BE REQUESTED to analyze, in coordination with London CAReS and other groups or organizations (where applicable), the attached map prepared by Thames River Rally and give consideration to all the locations identified as hot spots for possible garbage bins, needle bins and signage;

c)            the Civic Administration BE REQUESTED to organize a day to go out with members of Thames River Rally to the identified hot spots to analyze the situation on the ground;

d)            the Civic Administration BE REQUESTED to report back to the Civic Works Committee by Wednesday, June 8, 2016 after having visited to the locations identified on the map, with their recommendations of which locations along the river should receive additional garbage and needle bins and signage as per the recommendations made in the attached map;

e)            the communication dated May 10, 2016, from Councillor B. Armstrong, BE RECEIVED;

e)         the communication and verbal presentation from T. Cull, Thames River Rally, in support of Councillor Armstrong’s submission, BE RECEIVED; and,

f)         the communication dated May 5, 2016, from A. Lukach, SoHo The Heart of London, BE RECEIVED. (2016-E07)

Motion Passed

YEAS: M. Brown, J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (6)

Motion to Approve the request for delegation from T. Cull, Thames River Rally.

Motion Passed

YEAS: M. Brown, J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (6)

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

13.

Deferred Matters List

That the Civic Works Committee Deferred Matters List, as at May 3, 2016, BE RECEIVED.

Motion Passed

YEAS: M. Brown, J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (6)

VI.

CONFIDENTIAL (Confidential Appendix to the 8^th Report of the Civic Works Committee enclosed for Members only.)

The Civic Works Committee convened in camera from 5:20 PM to 6:34 PM after having passed a motion to do so, with respect to the following matter:

C-1.

A matter pertaining to advice that is subject to solicitor-client privilege, including communications necessary for that purpose and directions and instructions to officers and employees or agents of the municipality with respect to the Springbank Dam.

VII.

ADJOURNMENT

The meeting adjourned at 7:49 PM.