Corporate Services Committee

Report

Meeting #:	4th Meeting of the Corporate Services Committee
Date:	Tuesday, January 22, 2019 at 12:30 P.m. - 1:30 P.m.
Location:	Council Chambers

PRESENT:

• Councillors J. Morgan (Chair),
• J. Helmer ,
• P. Van Meerbergen,
• A. Kayabaga,
• S. Hillier,
• and Mayor E. Holder

ALSO PRESENT:

• Councillors M. Cassidy, P. Squire, S. Lehman; and M. Hayward, A.L. Barbon, B. Card, B. Coxhead, S. Crawford, D. MacRae, J. Ramsay, S. Spring, B. Westlake-Power and J. Wills

  The meeting is called to order at 12:30 PM.

   

---

1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed. 

2.

Consent

• Moved by: J. Helmer
  Seconded by: S. Hillier

   Approve consent items 2.2 to 2.6.

  
  

  Yeas: (6)

  J. Morgan, J. Helmer, P. Van Meerbergen, A. Kayabaga, S. Hillier, and E. Holder

  
  Motion Passed (6 to 0)

2.2

Authorization for Temporary Borrowing

• Moved by: J. Helmer
  Seconded by: S. Hillier

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the proposed by-law appended to the staff report dated January 22, 2019 as Appendix “A” BE INTRODUCED at the Municipal Council meeting on January 29, 2019, to authorize the temporary borrowing of certain sums to meet current expenditures of The Corporation of the City of London for the year 2019.

  
  

  Yeas: (6)

  J. Morgan, J. Helmer, P. Van Meerbergen, A. Kayabaga, S. Hillier, and E. Holder

  
  Motion Passed (6 to 0)

2.3

Declare Surplus - City-Owned Land Abutting 891 and 893 Adelaide Street North

• Moved by: J. Helmer
  Seconded by: S. Hillier

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, on the advice of the Manager of Realty Services, with respect to the City-owned land on Adelaide Street North, described as Part of Lots 8, 9, and 10 Registered Plan 256(E) designated as Parts 2, 4, 6, and 8 on Reference Plan 33R-19753, containing an area of approximately 2067 square feet (192 m2), the following action be taken:
  
  a)     the subject property BE DECLARED SURPLUS; and
  
  b)     the subject property BE TRANSFERRED to Ut Thi Nguyen for nominal consideration.

  
  

  Yeas: (6)

  J. Morgan, J. Helmer, P. Van Meerbergen, A. Kayabaga, E. Holder, and S. Hillier

  
  Motion Passed (6 to 0)

2.4

Corporate Human Rights and Code of Conduct Inquiries, Requests, Complaints and Related Training Initiatives 2018

• Moved by: J. Helmer
  Seconded by: S. Hillier

  That, on the recommendation of the Managing Director, Corporate Services and Chief Human Resources Officer, the staff report dated January 22, 2019 with respect to Corporate Human Rights and Code of Conduct inquiries, requests and training initiatives BE RECEIVED for information.

  
  

  Yeas: (6)

  J. Morgan, J. Helmer, P. Van Meerbergen, A. Kayabaga, S. Hillier, and E. Holder

  
  Motion Passed (6 to 0)

2.5

Report of the Association of Municipalities Ontario (AMO) - Update on Board Activities

• Moved by: J. Helmer
  Seconded by: S. Hillier

  That the communication dated January 10, 2019, from Councillor A. Hopkins, regarding the Association of Municipalities of Ontario (AMO) Board meeting held on November 30, 2018 BE RECEIVED for information.

  
  

  Yeas: (6)

  J. Morgan, J. Helmer, P. Van Meerbergen, A. Kayabaga, S. Hillier, and E. Holder

  
  Motion Passed (6 to 0)

2.6

Federation of Canadian Municipalities (FCM) - Update on Board Activities

• Moved by: J. Helmer
  Seconded by: S. Hillier

  That the communication dated January 11, 2019, from Councillor J. Morgan regarding the Federation of Canadian Municipalities (FCM) update on board activities from the meeting held November 20-22, 2018 in Ottawa, ON BE RECEIVED for information.

  
  

  Yeas: (6)

  J. Morgan, J. Helmer, E. Holder, S. Hillier, A. Kayabaga, and P. Van Meerbergen

  
  Motion Passed (6 to 0)

2.1

Assessment Growth for 2019, Changes in Taxable Phase-In Values, and Shifts in Taxation as a Result of Reassessment

• Moved by: J. Helmer
  Seconded by: A. Kayabaga

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the staff report dated January 22, 2019 regarding assessment growth for 2019, changes in taxable phase-in values, and shift in taxation as a result of reassessment BE RECEIVED for information.

  
  

  Yeas: (6)

  J. Morgan, J. Helmer, P. Van Meerbergen, A. Kayabaga, S. Hillier, and E. Holder

  
  Motion Passed (6 to 0)

3.

Scheduled Items

None.

4.

Items for Direction

4.1

Consideration of Appointments to the Accessibility Advisory Committee (Requires 1 Voting Person with a Disability and 3 Voting Members at Large)

• Moved by: J. Helmer
  Seconded by: E. Holder

  That the following BE APPOINTED as Voting Members to the Accessibility Advisory Committee for the term ending May 31, 2019:
  
  Guy Ashford-Smith (Person with a Disability)
  Ayo Abiola (Member at Large)
  Derek Smith (Member at Large)
  Jeanette Wilson (Member at Large)

  
  

  Yeas: (6)

  J. Morgan, J. Helmer, P. Van Meerbergen, A. Kayabaga, S. Hillier, and E. Holder

  
  Motion Passed (6 to 0)

5.

Deferred Matters/Additional Business

5.1

Corporate Services Committee Deferred Matters List

• Moved by: J. Helmer
  Seconded by: A. Kayabaga

  That the Corporate Services Committee Deferred Matters List, as of January 14, 2019, BE RECEIVED.

  
  

  Yeas: (6)

  J. Morgan, J. Helmer, P. Van Meerbergen, A. Kayabaga, S. Hillier, and E. Holder

  
  Motion Passed (6 to 0)

5.2

Consideration of Appointments to the London Council for Adult Education

• Moved by: J. Helmer
  Seconded by: A. Kayabaga

  That D. Vanden Booman BE APPOINTED to the London Council for Adult Education, for the term December 1, 2018 to November 15, 2022, based on the interviews conducted by the Corporate Services Committee on January 22, 2019, and the attached ranked ballot.

  
  

  Absent: (6)

  J. Morgan, J. Helmer, P. Van Meerbergen, A. Kayabaga, S. Hillier, and E. Holder

  
  Motion Passed

6.

Confidential (Enclosed for Members only.)

• Moved by: A. Kayabaga
  Seconded by: P. Van Meerbergen

  That the Corporate Services Committee convene, In Closed session at 12:33 PM, for consideration of a matter pertaining to personal matters about an identifiable individual, including communications necessary for that purpose, as it relates to interviews for the London Council for Adult Education and Eldon House Board of Directors.

  
  

  Yeas: (5)	J. Morgan, J. Helmer, P. Van Meerbergen, A. Kayabaga, and S. Hillier
  Absent: (1)	E. Holder

  
  Motion Passed (5 to 0)

  The Corporate Services Committee convenes, In Closed Session from 12:33 PM to 1:04 PM. 

  
  
• Moved by: P. Van Meerbergen
  Seconded by: A. Kayabaga

  That the Corporate Services Committee convene In Closed Session at 1:32 PM for consideration of the following:

  6.1 Personal Matters/Identifiable Individual (continued)

  A matter pertaining to personal matters about an identifiable individual, including communications necessary for that purpose, as it relates to interviews for the London Council for Adult Education and Eldon House Board of Directors.

  6.2 Land Disposition/Solicitor-Client Privileged Advice

  A matter pertaining to instructions and directions to officers and employees of the Corporation pertaining to a proposed disposition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed disposition of land; commercial and financial information supplied in confidence pertaining to the proposed disposition the disclosure of which could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed disposition that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed disposition whose disclosure could reasonably be expected to prejudice the economic interests of the Corporation or its competitive position; information concerning the proposed disposition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed disposition.

  6.3 Land Disposition/Solicitor-Client Privileged Advice

  A matter pertaining to instructions and directions to officers and employees of the Corporation pertaining to a proposed acquisition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed acquisition of land; commercial and financial information supplied in confidence pertaining to the proposed acquisition the disclosure of which could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed acquisition that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed acquisition whose disclosure could reasonably be expected to prejudice the economic interests of the Corporation or its competitive position; information concerning the proposed acquisition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed acquisition.

  6.4 Land Disposition/Solicitor-Client Privileged Advice

  A matter pertaining to instructions and directions to officers and employees of the Corporation pertaining to a proposed acquisition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed acquisition of land; commercial and financial information supplied in confidence pertaining to the proposed acquisition the disclosure of which could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed acquisition that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed acquisition whose disclosure could reasonably be expected to prejudice the economic interests of the Corporation or its competitive position; information concerning the proposed acquisition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed acquisition.

  6.5 Solicitor-Client Privileged Advice/Litigation/Potential Litigation

  A matter pertaining to advice subject to solicitor-client privilege, including communications necessary for that purpose, and advice with respect to litigation with respect to various personal injury and property damage claims against the City.

  6.6 Solicitor-Client Privileged Advice/Litigation/Potential Litigation

  A matter pertaining litigation or potential litigation affecting the municipality; advice that is subject to solicitor-client privilege, including communications, reports, advice or recommendations of officers and employees of the Corporation necessary for that purpose and directions to officers and employees of the Corporation pertaining to the Municipal Employee Indemnification By-law.

  
  

  Yeas: (6)

  J. Morgan, J. Helmer, P. Van Meerbergen, A. Kayabaga, S. Hillier, and E. Holder

  
  Motion Passed (6 to 0)

  The Corporate Services Committee convenes, In Closed Session from 1:32 PM to 2:24 PM.

  
  

7.

Adjournment

The meeting adjourned at 2:27 PM.