Civic Works Committee

Report

Meeting #:9th Meeting of the Civic Works Committee
Date:
-
Location:
Council Chambers
PRESENT:
  • Councillors P. Squire (Chair),
  • M. van Holst,
  • S. Lewis,
  • S. Lehman,
  • E. Peloza,
  • and Mayor E. Holder
ALSO PRESENT:
  • Councillors M. Cassidy, J. Helmer and A. Hopkins; G. Dales, A. Dunbar,  J. Fleming, G. Gauld, S. King, A. MacPherson,  D. MacRae, S. Maguire, S. Mathers, R. Pedlow, D. Popadic, A. Rammeloo, P. Shack, S. Spring, J. Stanford and B. Westlake-Power

     

    The meeting was called to order at 4:00 PM


That it BE NOTED that no pecuniary interests were disclosed.

  • Moved by:E. Peloza
    Seconded by:S. Lewis

    That all items except items 2.6, 2.7 and 2.10, BE APPROVED.


    Yeas: (5)S. Lewis, E. Peloza, S. Lehman, M. van Holst, and P. Squire
    Absent: (1)E. Holder

    Motion Passed (5 to 0)
  • Moved by:E. Peloza
    Seconded by:S. Lewis

    That it BE NOTED that the 5th Report of the Cycling Advisory Committee, from its meeting held on April 17, 2019, was received.



    Motion Passed
  • Moved by:E. Peloza
    Seconded by:S. Lewis

    That it BE NOTED that the 4th Report of the Transportation Advisory Committee, from its meeting held on April 23, 2019, was received.



    Motion Passed
  • Moved by:E. Peloza
    Seconded by:S. Lewis

    That it BE NOTED that the 1st Report of the Waste Management Working Group, from its meeting held on April 18, 2019, was received.



    Motion Passed
  • Moved by:E. Peloza
    Seconded by:S. Lewis

    That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Thames Valley Parkway North Branch Connection project:

    a)         the bid submitted by J-AAR Excavating Limited at its submitted tendered price of $6,277,802.15 (excluding HST), for above-noted project BE ACCEPTED; it being noted that the bid submitted by J-AAR Excavating Limited was the lowest of six (6) bids received and meets the City's specifications and requirements in all areas;

    b)         additional fees for Stage 3 and Stage 4 Archaeological Investigation work to be completed by Dillon Consulting Limited in the amount of $75,000 (excluding HST) BE APPROVED; it being noted that this work is required under the Ontario Heritage Act;

    c)         Dillon Consulting Limited, be authorized to carry out the resident inspection and contract administration in the amount of $475,635 (excluding HST), in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy;

     d)         the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated May 14, 2019;

    e)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

    f)          the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract for the material to be supplied and the work to be done relating to this project (Tender 19-27); and,

    g)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2019-T04)



    Motion Passed
  • Moved by:E. Peloza
    Seconded by:S. Lewis

    That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Traffic Signal Warrant process:

    a)    the enhancements to the traffic control assessment process as outlined in the staff report dated May 14, 2019 BE ENDORSED;

    b)    the installation of the following traffic signals BE APPROVED:

                        i.        Blackwater Road and Adelaide Street North;

                        ii.        Oxford Street West and Riverbend Road;

                       iii.        Riverside Drive at Beaverbrook Avenue; and,

                       iv.        Wilton Grove Road and Commerce Road;

    c)    the installation of the following pedestrian signals BE APPROVED:

                        i.        Fanshawe Park Road East at Fremont Avenue; and,

                        ii.        Richmond Street near Westchester Road; and,

    d)    the proposed by-law related to the above-noted signals and as appended to the staff report dated May 14, 2019 BE INTRODUCED at the Municipal Council meeting to be held on May 21, 2019, for the purpose of amending the Traffic and Parking By-law (PS-113). (2019-T07)



    Motion Passed
  • Moved by:E. Peloza
    Seconded by:S. Lewis

    That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of a contract for engineering and inspection services for the 2019 Sanitary Siphon and Trunk Sanitary Sewer Inspection Project:

     a)       the proposal submitted by Andrews Infrastructure, at its submitted price of $123,227.50, including 10% contingency, (excluding HST) BE ACCEPTED; it being noted this bid is being reported as an irregular bid per the Procurement of Goods and Services Policy, Section 19.4 b) and c), only one (1) bid was received for this RFP;

     b)       the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the staff report dated May 14, 2019;

     c)       the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

     d)       the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract, or issuing a purchase order for the work to be completed; and,

     e)       the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2019-E01)



    Motion Passed
  • Moved by:E. Peloza
    Seconded by:S. Lewis

    That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the provision of curbside collection and Material Recovery Facility Operations services provided by Miller Waste Systems Inc.:

    a)     the previously approved action taken by the Managing Director, Environmental & Engineering Services and City Engineer with the support of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer and in accordance with Procurement of Goods and Services Policy, Section 4.3 d. continue to BE RECOGNIZED; it being noted that the action taken continues to be in the best financial interest of The Corporation of the City of London;

    b)     the extension of the contracts with Miller Waste Systems Inc. for the collection of recyclables in London and the collection of garbage and yard materials in the southwest portion of the city, including Lambeth, Riverbend and Settlement Trail, and Material Recovery Facility operations, to be increased by two (2) months plus two (2), one month extensions at the sole discretion of the City, from May 1, 2020 to August 30, 2020, at the same amount of $92,250 per month (excluding HST) with a net cost to the City of London equal to $50,570 per month (excluding HST) in accordance with Procurement of Goods and Services Policy, Section 20.3 e)i. BE APPROVED; and,

    c)     the Civic Administration BE AUTHORIZED to undertake final negotiations on the monthly service fee and all administrative acts that are necessary in connection with the staff report dated May 14, 2019 and the Agreements referenced therein. (2019-E07)



    Motion Passed
  • Moved by:E. Peloza
    Seconded by:S. Lewis

    That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of contracts for Wilton Grove Road Reconstruction:

    a)     the bid submitted by Bre-Ex Construction Inc., 247 Exeter Road, London, ON, N6L 1A5, at its tendered price of $10,948,755.77 (excluding HST), BE ACCEPTED; it being noted that the bid submitted by Bre-Ex Construction Inc., was the lowest of  four bids received and meets the City’s specifications and requirements in all areas;

    b)     Parsons Corporation BE APPOINTED Consulting Engineers to complete the construction administration and supervision for Wilton Grove Road Reconstruction in accordance with the estimate, on file, at an upset amount of $743,006 (excluding HST), and in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;

    c)     the financing for the project BE APPROVED in accordance with the Sources of Financing Report as appended to the staff report dated May 14, 2019;

    d)      the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

    e)     the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract for the material to be supplied and the work to be done relating to this project (Tender 19-60); and,

    f)     the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2019-T04)



    Motion Passed
  • That the following actions be taken with respect to the Area Speed Limits:

     a)            the Civic Administration BE DIRECTED to consult with the Transportation Advisory Committee, the Community Safety and Crime Prevention Advisory Committee and others with respect to the development of an Area Speed Limit Policy;

    b)            a public participation meeting BE HELD before the Civic Works Committee, after the above-noted input has been received; and,

    c)             the Civic Administration BE REQUESTED to also report back at a future meeting of the Civic Works Committee, no later then the end of Q3 of 2019, with respect to enacting tools now provided by the Province through Bill 65, specifically:

    i)      reducing the speed limit in community safety zones in order to improve pedestrian safety;

    ii)      increasing fines for speeding in school zones and community safety zones;

    iii)      implementing Automated Speed Enforcement systems in school zones and community safety zones;

    it being noted a submission from Councillor M. Cassidy, with respect to this matter, was received. (2019-T07/T08)


    Voting Record:


  • Moved by:S. Lewis
    Seconded by:E. Peloza

    That, the Civic Administration BE REQUESTED to report back at a future meeting of the Civic Works Committee no later then the end of Q3 of 2019 with respect to enacting tools now provided by the Province through Bill 65, specifically:

    a)      reducing the speed limit in community safety zones in order to improve pedestrian safety;

    b)      increasing fines for speeding in school zones and community safety zones;

    c)      implementing Automated Speed Enforcement systems in school zones and community safety zones.


    Yeas: (5)P. Squire, M. van Holst, S. Lewis, S. Lehman, and E. Peloza
    Nays: (1)E. Holder

    Motion Passed (5 to 1)
  • Moved by:S. Lewis
    Seconded by:S. Lehman

    That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to Area Speed Limits:

    a)            the Civic Administration BE DIRECTED to consult with the Transportation Advisory Committee, the Community Safety and Crime Prevention Advisory Committee and others with respect to the development of an Area Speed Limit Policy; and,

    b)            a public participation meeting BE HELD before the Civic Works Committee, after the above-noted input has been received. (2019-T07/T08)


    Yeas: (6)S. Lewis, E. Peloza, S. Lehman, E. Holder, M. van Holst, and P. Squire

    Motion Passed (6 to 0)
  • Moved by:S. Lewis
    Seconded by:M. van Holst

    That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the Traffic Calming Practices and Procedures for Existing Neighbourhood Update BE RECEIVED for information. (2019-T08)

     


    Yeas: (6)S. Lewis, E. Peloza, S. Lehman, E. Holder, M. van Holst, and P. Squire

    Motion Passed (6 to 0)
  • Moved by:S. Lehman
    Seconded by:M. van Holst

    That, on the recommendation of the Managing Director of Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the installation of an Organic Rankine Cycle system (ORC) at Greenway Wastewater Treatment Plant:

     a)    a capital project BE APPROVED to undertake contract administration and construction of the Organic Rankine Cycle system at Greenway Wastewater Treatment Plant in the total amount of $11,000,000;

     b)    the value of the total engineering consulting fees for GHD Limited BE INCREASED by $900,000.00 (excluding HST) to $1,707,515.50 including contingency, to cover contract administration services for the installation of the Organic Rankine Cycle system at Greenway Wastewater Treatment Plant; and,

     c)    the financing for the project BE APPROVED in accordance with the Sources of Financing Report as appended to the staff report dated May 14, 2019. (2019-E03)


    Yeas: (6)S. Lewis, E. Peloza, S. Lehman, E. Holder, M. van Holst, and P. Squire

    Motion Passed (6 to 0)
  • The following actions be taken with respect to the One River Master Plan Environmental Assessment:

    a)       the preferred Alternative 3, as outlined in the staff report dated May 14, 2019, for the One River Master Plan BE ACCEPTED in accordance with the Master Plan Environmental Assessment process requirements;   

    b)       the preferred Alternative 2, as outlined in the above-noted staff report for the decommissioning of Springbank Dam BE ACCEPTED in accordance with the Schedule B Municipal Class Environmental Assessment process requirements;

    c)       the following actions be taken with respect to preferred Alternative 2, for the Back to the River inaugural project as outlined in the staff report:

    i)       the Alternative 2 for the Back to the River inaugural project at the Forks of the Thames, BE ACCEPTED; and,

    ii)       the Civic Administration BE DIRECTED to develop an additional business plan for the multi-year budget process that removes the suspension bridge project (included in the above-noted Alternative 2) from any further planning, development or funding;       

    d)       a Notice of Completion BE FILED with the Municipal Clerk; and,

    e)       the One River Master Plan Environmental Assessment project file BE PLACED on public record for a 30-day review period;

    it being noted that the pace for advancing the projects recommended through this Environmental Assessment will be addressed through existing programs and budgets and Council’s decisions through the upcoming 2020-2024 Multi-year Budget process;

    it being noted that the attached presentation from A. Rammeloo, Division Manager, Engineering, a verbal delegation from R. Huber and submissions from the London Community Foundation and C. Butler, appended to the staff report dated May 14, 2019, with respect to this matter, was received. (2019-E21)


    Voting Record:


  • Moved by:E. Peloza
    Seconded by:S. Lewis

    That R. Huber BE GRANTED delegation status with respect to the One River Master Plan Environmental Assessment-Notice of Completion.


    Yeas: (6)P. Squire, M. van Holst, S. Lewis, S. Lehman, E. Peloza, and E. Holder

    Motion Passed (6 to 0)
  • Moved by:S. Lewis
    Seconded by:S. Lehman

    c) the following actions be taken with respect to preferred Alternative 2, Back to the River as outlined in the staff report dated May 14, 2019:

    i)       the Alternative 2 for the Back to the River inaugural project at the Forks of the Thames, as included in the staff report dated May 14, 2019 BE ACCEPTED; and,

    ii)       the Civic Administration BE DIRECTED to develop an additional business plan for the multi-year budget process that removes the suspension bridge project (included in the above-noted Alternative 2) from any further planning, development or funding

     

     


    Yeas: (5)S. Lewis, E. Peloza, S. Lehman, M. van Holst, and P. Squire
    Nays: (1)E. Holder

    Motion Passed (5 to 1)
  • Moved by:E. Peloza
    Seconded by:S. Lewis

    part a)  the following action be taken with respect to the preferred Alternative 3 for the One River Master Plan:

    i)          the above-noted alternative BE ACCEPTED in accordance with the Master Plan Environmental Assessment process requirements;

     


    Yeas: (4)S. Lewis, E. Peloza, M. van Holst, and P. Squire
    Nays: (2)S. Lehman, and E. Holder

    Motion Passed (4 to 2)
  • Moved by:E. Peloza
    Seconded by:S. Lewis

    part a)

    ii)            the Civic Administration BE DIRECTED to bring forward, as part of the multi-year budget process, an additional business case(s) that will provide for options related to full removal or partial removal related to the Springbank Dam


    Yeas: (3)S. Lewis, E. Peloza, and P. Squire
    Nays: (3)S. Lehman, E. Holder, and M. van Holst

    Motion Failed (3 to 3)
  • Moved by:E. Holder
    Seconded by:S. Lehman

    That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the One River Master Plan Environmental Assessment:

     b)       the preferred Alternative 2 for the decommissioning of Springbank Dam BE ACCEPTED in accordance with the Schedule B Municipal Class Environmental Assessment process requirements;

    d)       a Notice of Completion BE FILED with the Municipal Clerk;

    e)       the One River Master Plan Environmental Assessment project file BE PLACED on public record for a 30-day review period; and,

    it being noted that the pace for advancing the projects recommended through this Environmental Assessment will be addressed through existing programs and budgets and Council’s decisions through the upcoming 2020-2024 Multi-year Budget process. (2019-E21)


    Yeas: (6)S. Lewis, E. Peloza, S. Lehman, E. Holder, M. van Holst, and P. Squire

    Motion Passed (6 to 0)
  • Moved by:S. Lewis
    Seconded by:S. Lehman

    That the Deferred Matters List as of May 6, 2019, BE RECEIVED.


    Yeas: (5)S. Lewis, E. Peloza, S. Lehman, E. Holder, and P. Squire
    Absent: (1)M. van Holst

    Motion Passed (5 to 0)

The meeting adjourned at 6:56 PM.

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