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18TH REPORT OF THE

 

Strategic Priorities and Policy Committee

 

meeting held on July 25, 2016, commencing at 4:01 PM, in the Council Chambers, Second Floor, London City Hall. 

 

PRESENT:  Mayor M. Brown and Councillors M. van Holst, B. Armstrong, M. Salih, J. Helmer, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher and T. Park; and L. Rowe (Secretary). 

 

ABSENT:  Councillors M. Cassidy and J. Zaifman.

 

ALSO PRESENT:  A. Zuidema, J.P. Barber, L. Barbon, J. Braam, M. Daley, S. Datars Bere, K. Dawtrey, J.M. Fleming, S. Galloway, S. Giustizia, K. Graham, N. Hall, M. Johnson, L. Livingstone, V. McAlea Major, J.P. McGonigle, D. Mounteer, M. Ribera, L. Rowe, C. Smith and J. Smout.

 

 

I.

CALL TO ORDER

 

1.

Disclosures of Pecuniary Interest

 

That it BE NOTED that Councillor S. Turner disclosed a pecuniary interest with respect to clause 11 of this Report, having to do with an appointment to the London Food Policy Council, by indicating that his employer, the Middlesex-London Health Unit, is a partner with the London Food Policy Council.

 

II.

CONSENT ITEMS

 

2.

STAFF REPORT - RFP 16-27 Smart City Strategy

 

That, on the recommendation of the Managing Director, Planning & City Planner, the following actions be taken with respect to the appointment of a consultant for the preparation of a comprehensive Smart City Strategy:

 

a)         IBI Group BE APPOINTED Consultants to prepare a comprehensive Smart City Strategy, in the amount of $125,000, HST excluded, in accordance with Section 15.2 (e) of the Procurement of Goods and Services Policy;

 

b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated July 25, 2016 as Appendix ‘A’;

 

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and

 

d)         the approvals hereby given BE CONDITIONAL upon the Corporation entering into a formal contract relating to the subject matter of this approval.

 

Motion Passed

 

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, P. Squire, J. Morgan, P. Hubert, A. Hopkins, S. Turner, H.L. Usher, T. Park (12)

 

NAYS: V. Ridley (1)

 

3.

STAFF REPORT - London Community Grants Program Multi-Year Funding Allocations (2017 - 2019)

 

That the following actions be taken with respect to the London Community Grants Program:

 

a)            the staff report dated July 25, 2016, providing an update on the London Community Grants Program, BE RECEIVED for information; and

b)            the Civic Administration BE REQUESTED report back annually with respect to outcomes and sustainability for grant recipients.

 

Motion Passed

 

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, T. Park (13)

 

4.

STAFF REPORT - 2016 Annual Community Survey

 

That, on the recommendation of the City Manager, the staff report dated July 25, 2016 with respect to the City of London 2016 Annual Community Survey BE RECEIVED for information.

 

Motion Passed

 

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, T. Park (13)

 

5.

STAFF REPORT - Housing Development Corporation, London - Number and Composition of Directors for the Corporation

 

That, on the recommendation of the City Manager, the by-law attached to the staff report dated July 25, 2016 as Appendix “A” BE INTRODUCED at the Municipal Council meeting to be held July 26, 2016 to:

 

a)         ratify and confirm the Special Resolution of the Shareholder of Housing Development Corporation, London, attached to the staff report dated July 25, 2016 as Schedule “1” to the by-law, to amend the size of the Board of the Housing Development Corporation, London (HDC) from three (3) members to five (5) members; and,

 

b)         authorize the Mayor and the City Clerk to execute the Special Resolution of the Shareholder of Housing Development Corporation, London, attached as Schedule “1” to the by-law.

 

Motion Passed

 

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, T. Park (13)

 

III.

SCHEDULED ITEMS

 

6.

Housing Development Corporation, London - 2015 Annual Meeting of the Shareholder Annual Resolutions

 

That the following actions be taken with respect to the Housing Development Corporation, London:

 

a)            on the recommendation of the City Manager, the proposed by-law attached to the staff report dated July 25, 2016 as Appendix “A” BE INTRODUCED at the Municipal Council meeting to be held July 26, 2016 to:

 

i)      ratify and confirm the Annual Resolution of the Shareholder of Housing Development Corporation, London attached to the staff report dated July 25, 2016 as Schedule “1” to the by-law;

 

ii)     authorize the Mayor and the City Clerk to execute the Annual Resolution of the Shareholder of Housing Development Corporation, London attached as Schedule “1” to the by-law;

 

b)            the full list of candidates to be considered for appointment to the Housing Development Corporation, London Board of Directors BE REFERRED to the appropriate Standing Committee to conduct interviews, as well as the attached communication dated July 21, 2016 from the current Board of Directors of the Housing Development Corporation, London.

 

Voting Record:

 

Motion to Approve part a).

 

Motion Passed

 

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, T. Park (13)

 

Motion to Approve part b).

 

Motion Passed

 

YEAS: M. van Holst, B. Armstrong, M. Salih, J. Helmer, J. Morgan, V. Ridley, H.L. Usher (7)

 

NAYS: M. Brown, P. Squire, P. Hubert, A. Hopkins, S. Turner, T. Park (6)

 

IV.

ITEMS FOR DIRECTION

 

7.

Request for Delegation Status at the August 29, 2016 Strategic Priorities and Policy Committee Meeting - London Police Services Board

 

That the request for delegation status by the London Police Services Board, for the August 29, 2016 meeting of the Strategic Priorities and Policy Committee, BE APPROVED.

 

Voting Record:

 

Motion to Approve the delegation request.

 

Motion Passed

 

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, P. Squire, J. Morgan, A. Hopkins, V. Ridley, S. Turner, H.L. Usher (11)

 

NAYS: P. Hubert, T. Park (2)

 

Motion to Amend the clause to indicate that the approval for delegation status would be on the understanding that the delegation would be without prejudice to the current appeal before the Ontario Civilian Police Commission.

 

Motion Failed

 

YEAS: P. Squire, J. Morgan, P. Hubert, V. Ridley, H.L. Usher (5)

 

NAYS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, A. Hopkins, S. Turner, T. Park (8)

 

8.

Consideration of Appointment to the London & Middlesex Housing Corporation (Requires 1 Member for the term ending November 30, 2016 and 1 Member for the term ending November 30, 2017)

 

That the following actions be taken with respect to the London & Middlesex Housing Corporation Board of Directors:

 

a)            Sarah Campbell BE APPOINTED to the London & Middlesex Housing Corporation Board of Directors for the term ending to November 30, 2017;

 

b)            Larry Ducharme BE APPOINTED to the London & Middlesex Housing Corporation Board of Directors for the term ending to November 30, 2016;

 

it being noted that the above individuals were appointed in accordance with the attached ranked ballot; and

 

 

c)            on the recommendation of the City Manager, the proposed by-law included in the staff report dated July 25, 2016 as Attachment “A” BE INTRODUCED at the Municipal Council meeting to be held July 26, 2016 to:

 

i)              ratify and confirm the Special Resolution of the Shareholder of London & Middlesex Housing Corporation (LMHC), attached as Schedule “1” to the by-law, to amend the size of the Board of LMHC to nine (9) members; and,

 

ii)             authorize the Mayor and the City Clerk to execute the Special Resolution of the Shareholder of London & Middlesex Housing Corporation attached as Schedule “1” to the by-law.

 

Motion to Approve parts a) and b).

 

Motion Passed

 

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, T. Park (13)

 

Motion to Approve part c).

 

Motion Passed

 

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, T. Park (13)

 

9.

COUNCIL RESOLUTION - Municipal Council Resolution Adopted at its Meeting Held on June 23, 2016 with Respect to the Appointment of a Deputy Mayor

 

That consideration of the appointment of a Deputy Mayor selected by the Municipal Council BE DEFERRED in order to permit the Municipal Council to review its governance model to determine the most effective structure to ensure proper continuity with respect to the duties of the head of Council, so that the necessary steps can be taken to implement that model for the next Council year, commencing on December 1, 2016.

 

Motion Passed

 

YEAS: M. van Holst, M. Salih, P. Squire, J. Morgan, A. Hopkins, V. Ridley, S. Turner, H.L. Usher (8)

 

NAYS: M. Brown, B. Armstrong, J. Helmer, P. Hubert, T. Park (5)

 

10.

Annual Meeting Calendar

 

That the following actions be taken with respect to the Municipal Council’s annual meeting calendar:

 

a)         the proposed annual meeting calendar for the period December 1, 2016 to December 31, 2017, appended to the staff report dated July 25, 2016, BE APPROVED subject to the following changes; it being understood that further adjustments to the calendar may be necessary in order to accommodate the Multi-Year Budget process and emergent matters as they arise:

 

i)              adding the following Community and Protective Services Committee meeting dates:

 

                        January 9, 2017 @ 12:00PM

March 6, 2017 @ 12:00 PM

April 10, 2017 @ 12:00 PM

June 5, 2017 @ 4:00 PM

August 28, 2017 @ 12:00 PM

September 11, 2017 @ 12:00 PM

October 23, 2017 @ 12:00 PM

November 20, 2017 @ 12:00 PM

 

ii)             moving the meetings proposed for February 27, 2017 and February 28, 2017 to March 1, 2017 and March 2, 2017;

 

iii)            making the October 16, 2017 meeting of the Strategic Priorities and Policy Committee (SPPC) a firm date, removing the October 30, 2017 SPPC meeting and moving the October 31, 2017 Council meeting to October 30, 2017; and

 

b)         the Civic Works Committee (CWC) meeting currently scheduled for November 29, 2016 BE HELD only on an “as needed” basis; it being noted that an additional CWC meeting has been added for December 2016.

 

Voting Record:

 

Motion to Approve the above-noted recommendation.

 

Motion Passed

 

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, H.L. Usher, T. Park (11)

 

NAYS: J. Helmer, S. Turner (2)

 

Motion to Approve the addition of the following additional Community and Protective Services Committee dates to the original proposed calendar:

 

January 9, 2017 @ 12:00PM

March 6, 2017 @ 12:00 PM

April 10, 2017 @ 12:00 PM

June 5, 2017 @ 4:00 PM

August 28, 2017 @ 12:00 PM

September 11, 2017 @ 12:00 PM

October 23, 2017 @ 12:00 PM

November 20, 2017 @ 12:00 PM

 

Motion Passed

 

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, H.L. Usher, T. Park (12)

 

NAYS: S. Turner (1)

 

Motion to Amend the proposed calendar to accommodate the Ontario Good Roads Association (OGRA) Annual Conference by moving the meetings proposed for February 27, 2017 and February 28, 2017 to March 1, 2017 and March 2, 2017 and that the City Clerk BE INSTRUCTED to take the OGRA Annual Conference date into consideration for future years' calendars.

 

Motion Passed

 

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, P. Squire, J. Morgan, A. Hopkins, V. Ridley, H.L. Usher, T. Park (11)

 

NAYS: P. Hubert, S. Turner (2)

 

Motion to Amend the proposed calendar to make the October 16, 2017 meeting of the Strategic Priorities and Policy Committee (SPPC) a firm date, remove the October 30, 2017 SPPC meeting and move the October 31, 2017 Council meeting to October 30, 2017.

 


Motion Passed

 

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, T. Park (13)

 

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

 

11.

ADDED - COUNCIL MEMBER SUBMISSION - Consideration of Appointment to the Middlesex London Food Policy Council

 

That Councillor M. van Holst BE APPOINTED as the Municipal Council’s representative on the London Food Policy Council for a two-year term.

 

Motion Passed

 

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, H.L. Usher, T. Park (12)

 

RECUSED: S. Turner (1)

 

12.

ADDED –Appointment to the Corporate Services Committee

 

That Councillor T. Park BE APPOINTED to the Corporate Services Committee for the term ending November 30, 2016.

 

Motion Passed

 

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, T. Park (13)

 

13.

ADDED – Potential Policy for Addressing Temporary Standing Committee Vacancies

 

That the City Clerk BE REQUESTED to report back to the Strategic Priorities and Policy Committee with respect to a potential process for the temporary appointment of Members to a Standing Committee in the event that there is an anticipated  absence of more than 3 consecutive meetings.

 

Motion Passed

 

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, T. Park (13)

 

VI.

CONFIDENTIAL (Confidential Appendix enclosed for Members only.)

 

The Strategic Priorities and Policy Committee convened in camera from 5:13 PM to 6:32 PM and from 9:52 PM to 10:39 PM after having passed a motion to do so with respect to the following matters:

 

C-1

A matter pertaining to personal matters, including information regarding an identifiable individual, including a municipal employee, with respect to employment related matters, advice or recommendations of officers and employees of the Corporation including communications necessary for that purpose and for the purpose of providing instructions and directions to officers and employees of the Corporation.

 

C-2

ADDED - A matter pertaining to litigation or potential litigation with respect to an application for hearing by London Police Services Board to the Ontario Civilian Police Commission arising out of the 2016-2019 multi-year budget process and advice that is subject to solicitor-client privilege, including communications necessary for that purpose and for the purpose of providing instructions and directions to officers and employees of the Corporation with respect to an application for hearing by London Police Services Board to the Ontario Civilian Police Commission arising out of the 2016-2019 multi-year budget process.

 

VII.

ADJOURNMENT

 

The meeting adjourned at 10:40 PM.

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