18TH REPORT OF THE
Strategic
Priorities and Policy Committee
meeting held on July
25, 2016, commencing at 4:01 PM, in the Council Chambers, Second Floor, London
City Hall.
PRESENT: Mayor M. Brown and Councillors M.
van Holst, B. Armstrong, M. Salih, J. Helmer, P. Squire, J. Morgan, P. Hubert, A.
Hopkins, V. Ridley, S. Turner, H.L. Usher and T. Park; and L. Rowe
(Secretary).
ABSENT: Councillors M. Cassidy and J. Zaifman.
ALSO PRESENT: A. Zuidema, J.P.
Barber, L. Barbon, J. Braam, M. Daley, S. Datars Bere, K. Dawtrey, J.M.
Fleming, S. Galloway, S. Giustizia, K. Graham, N. Hall, M. Johnson, L.
Livingstone, V. McAlea Major, J.P. McGonigle, D. Mounteer, M. Ribera, L. Rowe,
C. Smith and J. Smout.
That it BE NOTED that Councillor S. Turner
disclosed a pecuniary interest with respect to clause 11 of this Report,
having to do with an appointment to the London Food Policy Council, by
indicating that his employer, the Middlesex-London Health Unit, is a partner
with the London Food Policy Council.
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That, on the recommendation of the Managing
Director, Planning & City Planner, the following actions be taken with
respect to the appointment of a consultant for the preparation of a
comprehensive Smart City Strategy:
a) IBI
Group BE APPOINTED Consultants to prepare a comprehensive Smart City
Strategy, in the amount of $125,000, HST excluded, in accordance with Section
15.2 (e) of the Procurement of Goods and Services Policy;
b) the
financing for this project BE APPROVED as set out in the Sources of Financing
Report appended to the staff report dated July 25, 2016 as Appendix ‘A’;
c) the
Civic Administration BE AUTHORIZED to undertake all the administrative acts
that are necessary in connection with this project; and
d) the
approvals hereby given BE CONDITIONAL upon the Corporation entering into a
formal contract relating to the subject matter of this approval.
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Motion Passed
YEAS: M. Brown, M. van Holst, B. Armstrong,
M. Salih, J. Helmer, P. Squire, J. Morgan, P. Hubert, A. Hopkins, S. Turner,
H.L. Usher, T. Park (12)
NAYS: V. Ridley (1)
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That the following actions be taken with
respect to the London Community Grants Program:
a)
the
staff report dated July 25, 2016, providing an update on the London Community
Grants Program, BE RECEIVED for information; and
b)
the
Civic Administration BE REQUESTED report back annually with respect to
outcomes and sustainability for grant recipients.
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Motion Passed
YEAS: M. Brown, M. van Holst, B. Armstrong,
M. Salih, J. Helmer, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley,
S. Turner, H.L. Usher, T. Park (13)
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That, on the recommendation of the City
Manager, the staff report dated July 25, 2016 with respect to the City of
London 2016 Annual Community Survey BE RECEIVED for information.
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Motion Passed
YEAS: M. Brown, M. van Holst, B. Armstrong,
M. Salih, J. Helmer, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley,
S. Turner, H.L. Usher, T. Park (13)
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That, on the recommendation of the City
Manager, the by-law attached to the staff report dated July 25, 2016 as
Appendix “A” BE INTRODUCED at the Municipal Council meeting to be held July
26, 2016 to:
a) ratify
and confirm the Special Resolution of the Shareholder of Housing Development
Corporation, London, attached to the staff report dated July 25, 2016 as
Schedule “1” to the by-law, to amend the size of the Board of the Housing
Development Corporation, London (HDC) from three (3) members to five (5)
members; and,
b) authorize
the Mayor and the City Clerk to execute the Special Resolution of the
Shareholder of Housing Development Corporation, London, attached as Schedule
“1” to the by-law.
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Motion Passed
YEAS: M. Brown, M. van Holst, B. Armstrong,
M. Salih, J. Helmer, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley,
S. Turner, H.L. Usher, T. Park (13)
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That the following actions be taken with
respect to the Housing Development Corporation, London:
a)
on
the recommendation of the City Manager, the proposed by-law attached to the
staff report dated July 25, 2016 as Appendix “A” BE INTRODUCED at the
Municipal Council meeting to be held July 26, 2016 to:
i) ratify and confirm
the Annual Resolution of the Shareholder of Housing Development Corporation,
London attached to the staff report dated July 25, 2016 as Schedule “1” to
the by-law;
ii) authorize the Mayor
and the City Clerk to execute the Annual Resolution of the Shareholder of
Housing Development Corporation, London attached as Schedule “1” to the
by-law;
b)
the
full list of candidates to be considered for appointment to the Housing
Development Corporation, London Board of Directors BE REFERRED to the
appropriate Standing Committee to conduct interviews, as well as the attached
communication dated July 21, 2016 from the current Board of Directors of the
Housing Development Corporation, London.
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Voting
Record:
Motion
to Approve part a).
Motion Passed
YEAS: M. Brown, M. van Holst, B. Armstrong,
M. Salih, J. Helmer, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley,
S. Turner, H.L. Usher, T. Park (13)
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Motion
to Approve part b).
Motion Passed
YEAS: M. van Holst, B. Armstrong, M. Salih,
J. Helmer, J. Morgan, V. Ridley, H.L. Usher (7)
NAYS: M. Brown, P. Squire, P. Hubert, A.
Hopkins, S. Turner, T. Park (6)
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That the request for delegation status by
the London Police Services Board, for the August 29, 2016 meeting of the
Strategic Priorities and Policy Committee, BE APPROVED.
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Voting
Record:
Motion
to Approve the delegation request.
Motion Passed
YEAS: M. Brown, M. van Holst, B. Armstrong,
M. Salih, J. Helmer, P. Squire, J. Morgan, A. Hopkins, V. Ridley, S. Turner,
H.L. Usher (11)
NAYS: P. Hubert, T. Park (2)
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Motion to Amend the clause to indicate that
the approval for delegation status would be on the understanding that the
delegation would be without prejudice to the current appeal before the Ontario
Civilian Police Commission.
Motion Failed
YEAS: P. Squire, J. Morgan, P. Hubert, V.
Ridley, H.L. Usher (5)
NAYS: M. Brown, M. van Holst, B. Armstrong,
M. Salih, J. Helmer, A. Hopkins, S. Turner, T. Park (8)
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That the following actions be taken with
respect to the London & Middlesex Housing Corporation Board of Directors:
a)
Sarah
Campbell BE APPOINTED to the London & Middlesex Housing Corporation Board
of Directors for the term ending to November 30, 2017;
b)
Larry
Ducharme BE APPOINTED to the London & Middlesex Housing Corporation Board
of Directors for the term ending to November 30, 2016;
it being noted that the above individuals
were appointed in accordance with the attached ranked ballot; and
c)
on
the recommendation of the City Manager, the proposed by-law included in the
staff report dated July 25, 2016 as Attachment “A” BE INTRODUCED at the
Municipal Council meeting to be held July 26, 2016 to:
i)
ratify
and confirm the Special Resolution of the Shareholder of London &
Middlesex Housing Corporation (LMHC), attached as Schedule “1” to the by-law,
to amend the size of the Board of LMHC to nine (9) members; and,
ii)
authorize
the Mayor and the City Clerk to execute the Special Resolution of the
Shareholder of London & Middlesex Housing Corporation attached as
Schedule “1” to the by-law.
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Motion
to Approve parts a) and b).
Motion Passed
YEAS: M. Brown, M. van Holst, B. Armstrong,
M. Salih, J. Helmer, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley,
S. Turner, H.L. Usher, T. Park (13)
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Motion to Approve part c).
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Motion Passed
YEAS: M. Brown, M. van Holst, B. Armstrong,
M. Salih, J. Helmer, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley,
S. Turner, H.L. Usher, T. Park (13)
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That consideration of the appointment of a
Deputy Mayor selected by the Municipal Council BE DEFERRED in order to permit
the Municipal Council to review its governance model to determine the most
effective structure to ensure proper continuity with respect to the duties of
the head of Council, so that the necessary steps can be taken to implement
that model for the next Council year, commencing on December 1, 2016.
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Motion Passed
YEAS: M. van Holst, M. Salih, P. Squire, J.
Morgan, A. Hopkins, V. Ridley, S. Turner, H.L. Usher (8)
NAYS: M. Brown, B. Armstrong, J. Helmer, P.
Hubert, T. Park (5)
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That the following actions be taken with
respect to the Municipal Council’s annual meeting calendar:
a) the
proposed annual meeting calendar for the period December 1, 2016 to December
31, 2017, appended to the staff report dated July 25, 2016, BE APPROVED
subject to the following changes; it being understood that further adjustments
to the calendar may be necessary in order to accommodate the Multi-Year Budget
process and emergent matters as they arise:
i)
adding
the following Community and Protective Services Committee meeting dates:
January 9, 2017 @
12:00PM
March 6, 2017 @
12:00 PM
April 10, 2017 @
12:00 PM
June 5, 2017 @ 4:00
PM
August 28, 2017 @
12:00 PM
September 11, 2017
@ 12:00 PM
October 23, 2017 @
12:00 PM
November 20, 2017 @
12:00 PM
ii)
moving
the meetings proposed for February 27, 2017 and February 28, 2017 to March 1,
2017 and March 2, 2017;
iii)
making
the October 16, 2017 meeting of the Strategic Priorities and Policy Committee
(SPPC) a firm date, removing the October 30, 2017 SPPC meeting and moving the
October 31, 2017 Council meeting to October 30, 2017; and
b) the
Civic Works Committee (CWC) meeting currently scheduled for November 29, 2016
BE HELD only on an “as needed” basis; it being noted that an additional CWC
meeting has been added for December 2016.
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Voting
Record:
Motion
to Approve the above-noted recommendation.
Motion Passed
YEAS: M. Brown, M. van Holst, B. Armstrong,
M. Salih, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, H.L. Usher,
T. Park (11)
NAYS: J. Helmer, S. Turner (2)
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Motion to Approve the addition of the
following additional Community and Protective Services Committee dates to the
original proposed calendar:
January 9, 2017 @ 12:00PM
March 6, 2017 @ 12:00 PM
April 10, 2017 @ 12:00 PM
June 5, 2017 @ 4:00 PM
August 28, 2017 @ 12:00 PM
September 11, 2017 @ 12:00 PM
October 23, 2017 @ 12:00 PM
November 20, 2017 @ 12:00 PM
Motion Passed
YEAS: M. Brown, M. van Holst, B. Armstrong,
M. Salih, J. Helmer, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley,
H.L. Usher, T. Park (12)
NAYS: S. Turner (1)
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Motion to Amend the proposed calendar to
accommodate the Ontario Good Roads Association (OGRA) Annual Conference by
moving the meetings proposed for February 27, 2017 and February 28, 2017 to
March 1, 2017 and March 2, 2017 and that the City Clerk BE INSTRUCTED to take
the OGRA Annual Conference date into consideration for future years'
calendars.
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Motion Passed
YEAS: M. Brown, M. van Holst, B. Armstrong,
M. Salih, J. Helmer, P. Squire, J. Morgan, A. Hopkins, V. Ridley, H.L. Usher,
T. Park (11)
NAYS: P. Hubert, S. Turner (2)
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Motion to Amend the proposed calendar to
make the October 16, 2017 meeting of the Strategic Priorities and Policy Committee
(SPPC) a firm date, remove the October 30, 2017 SPPC meeting and move the
October 31, 2017 Council meeting to October 30, 2017.
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Motion Passed
YEAS: M. Brown, M. van Holst, B. Armstrong,
M. Salih, J. Helmer, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley,
S. Turner, H.L. Usher, T. Park (13)
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That Councillor M. van Holst BE APPOINTED as
the Municipal Council’s representative on the London Food Policy Council for
a two-year term.
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Motion Passed
YEAS: M. Brown, M. van Holst, B. Armstrong,
M. Salih, J. Helmer, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley,
H.L. Usher, T. Park (12)
RECUSED: S. Turner (1)
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12.
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ADDED –Appointment to the Corporate
Services Committee
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That Councillor T. Park BE APPOINTED to the
Corporate Services Committee for the term ending November 30, 2016.
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Motion Passed
YEAS: M. Brown, M. van Holst, B. Armstrong,
M. Salih, J. Helmer, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley,
S. Turner, H.L. Usher, T. Park (13)
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13.
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ADDED – Potential Policy for Addressing
Temporary Standing Committee Vacancies
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That the City Clerk BE REQUESTED to report
back to the Strategic Priorities and Policy Committee with respect to a
potential process for the temporary appointment of Members to a Standing Committee
in the event that there is an anticipated absence of more than 3 consecutive
meetings.
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Motion Passed
YEAS: M. Brown, M. van Holst, B. Armstrong,
M. Salih, J. Helmer, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley,
S. Turner, H.L. Usher, T. Park (13)
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VI.
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CONFIDENTIAL (Confidential
Appendix enclosed for Members only.)
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The Strategic
Priorities and Policy Committee convened in camera from 5:13 PM to 6:32 PM and
from 9:52 PM to 10:39 PM after having passed a motion to do so with respect to
the following matters:
The meeting adjourned at 10:40 PM.