Corporate Services Committee

Report

14th Meeting of the Corporate Services Committee
-
2021 Meeting - Virtual Meeting during the COVID-19 Emergency
Please check the City website for current details of COVID-19 service impacts.
Meetings can be viewed via live-streaming on YouTube and the City website
PRESENT:
  • Councillors M. Cassidy (Chair),
  • M. van Holst,
  • J. Morgan,
  • and E. Peloza
ABSENT:
  • A. Kayabaga
  • and Mayor E. Holder
ALSO PRESENT:
  • J. Taylor, B. Westlake-Power

    Remote Attendance: Councillors S. Lewis, J. Helmer, A. Hopkins and S. Hillier; L. Livingstone, B. Card, I. Collins, J. Dann, J. Davison, M. Goldrup, A. Hagan, O. Katolyk, C. McCreery, K. Murray, A. Ostrowski, D. Popadic, C. Saunders, K. Scherr, M. Schulthess, S. Swance, B. Warner, R. Wilcox

    The meeting is called to order at 12:01 PM; it being noted that the following Members were in remote attendance: Councillors M. van Holst, J. Morgan and E. Peloza.


That it BE NOTED that no pecuniary interests were disclosed. 

  • Moved by:E. Peloza
    Seconded by:M. van Holst

    That Consent items 2.2 to 2.6 BE APPROVED, excluding item 2.4. 


    Yeas: (4)M. van Holst, M. Cassidy, J. Morgan, and E. Peloza
    Absent: (2)A. Kayabaga, and E. Holder


    Motion Passed (4 to 0)
  • Moved by:E. Peloza
    Seconded by:M. van Holst

    That, on the recommendation of the Deputy City Manager, Finance Supports, the staff report dated August 30, 2021 regarding the 2020 Annual Reporting of Lease Financing Agreements BE RECEIVED for information. 




    Motion Passed
  • Moved by:E. Peloza
    Seconded by:M. van Holst

    That, on the recommendation of the City Clerk, the following actions be taken with respect to the various By-law amendments to implement organizational structure changes:

    a)    the proposed by-laws as appended to the staff report dated August 30, 2021 as Appendices B1 to B41 BE INTRODUCED at the Municipal Council meeting to be held on September 14, 2021 to amend the following By-laws to change Civic Administration titles to reflect the current organizational structure and other housekeeping changes:

    By-Law Short Title and Number
    1.    A by-law to approve and authorize the use of the Affordable Housing Development Loan Agreement template between The Corporation of the City of London (the “City”) and Registered Owner of a property to provide for a loan for the creation of new affordable rental housing units and to delegate the authority to enter into such Agreements to the City Planner or delegate (C.P.-1560-106)
    2.    A by-law to delegate certain authority of Municipal Council to consent to or grant permits for alterations to heritage designated properties (C.P.-1502-129)
    3.    A by-law to require an applicant to consult with the municipality prior to making an application under the Planning Act (C.P.-1469-217)
    4.    Abandoned Refrigerator, Freezer and Container (PW-2)
    5.    Additional Residential Unit Loan Agreement (C.P.-1561-107)
    6.    Administrative Monetary Penalty System (AMPS) (A-54)
    7.    Animal Control (PH-3)
    8.    Basement Flooding Grant Program (A.-7562-160)
    9.    Boulevard Tree Protection (CP-22)
    10.    Business Licensing (L.-131-16)
    11.    Committee of Adjustment and Consent Authority (CP-23)
    12.    Complete Application Delegation and Acceptance (C.P.-1470-218)
    13.    Council Procedure (A-50)
    14.    Dog Licensing and Control (PH-4)
    15.    Drainage (WM-4)
    16.    Execution of Certain Documents (A-1)
    17.    Heavy Loads on Roads (S-2)
    18.    Informal Residential Care Facility Licensing (CP-21)
    19.    Minimum Maintenance Standards for Municipal Highways (A.-7769-461)
    20.    Municipal Waste and Resource Material Collection (WM-12)
    21.    Naming of Highways and Numbering of Buildings and Lots (B-1)
    22.    Parks and Recreation Area (PR-2)
    23.    Pit Bull Dog Licensing (PH-12)
    24.    Public Nuisance (PH-18)
    25.    Public Pound Bylaw (PH-5)
    26.    Residential Rental Units Licensing (CP-19)
    27.    Sign (S.-5868-183)
    28.    Site Alteration (C.P.-1363-381)
    29.    Site Plan Control (C.P.-1455-541)
    30.    Smoking Near Recreation Amenities and Entrances (A.-6924-85)
    31.    Sound (PW-12)
    32.    Streets (S-1)
    33.    Subdivision & Condominium Delegation and Approval (CP-17)
    34.    Swimming Pool Fence (PS-5)
    35.    Traffic and Parking (PS-113)
    36.    Tree Protection (C.P.-1555-252)
    37.    Vehicle for Hire (L-130)
    38.    Vital Services (PH-6)
    39.    Waste Discharge (WM-16)
    40.    Wastewater and Stormwater (WM-28)
    41.    Water (W-8); and,

    b)    the proposed by-laws as appended to the staff report dated August 30, 2021 as Appendices C1 to C3 BE INTRODUCED at the Municipal Council meeting to be held on September 14, 2021, to repeal the following By-laws:
    1.    By-law No. L.-8 being “A By-law to provide for the licensing and regulation of Methadone Clinics and Methadone Pharmacies in the City of London” as the By-law is no longer required as Clinic and Pharmacies are regulated by other legislation and regulations. 

    2.    By-law No. A-10 being “A By-law to provide for the Regulation of Adult Video Cassette and Disc Outlets” as the By-law is no longer required due to technological changes. 

    3.    By-law No. A-11 being “A by-law to provide for the Regulation of Adult Book and Magazine Outlets” as the By-law is no longer required due to technological changes. 




    Motion Passed
  • Moved by:E. Peloza
    Seconded by:M. van Holst

    That, on the recommendation of the Deputy City Manager, Enterprise Supports and the City Manager, the staff report dated August 30, 2021 with respect to the Strategic Plan Progress Variance BE RECEIVED for information. 




    Motion Passed
  • Moved by:E. Peloza
    Seconded by:M. van Holst

    That the communication dated August 13, 2021 from Councillor A. Kayabaga regarding an unpaid leave of absence until September 20, 2021 BE RECEIVED.




    Motion Passed
  • Moved by:J. Morgan
    Seconded by:M. van Holst

    That, on the recommendation of the Deputy City Manager, Finance Supports, the City of London’s Credit Rating Report, providing a summary of Moody’s Investors Service Credit Opinion of the City of London, BE RECEIVED for information.


    Yeas: (4)M. van Holst, M. Cassidy, J. Morgan, and E. Peloza
    Absent: (2)A. Kayabaga, and E. Holder


    Motion Passed (4 to 0)
  • Moved by:E. Peloza
    Seconded by:J. Morgan

    That, on the recommendation of the Deputy City Manager, Finance Supports, with concurrence of the Interim Director, Economic Services and Supports, on the advice of the Director, Realty Services with respect to the City of London’s Industrial Land Development Strategy, the following actions be taken with respect to the annual monitoring and pricing of City-owned industrial lands:
      
    a)    the proposed by-law as appended to the staff report dated August 30, 2021 as Appendix "A" BE INTRODUCED at the Municipal Council meeting to be held on September 14, 2021 to amend By-law No. A.-6151-17, as amended, being “A by-law to establish policies for the sale and other disposition of land, hiring of employees, procurement of goods and services, public notice, accountability and transparency, and delegation of powers and duties, as required under section 270(1) of the Municipal Act, 2001” by deleting Attachment “B” to Schedule “A” – Sale and other Disposition of land Policy of the By-law and by replacing it with a new Attachment “B” to Schedule “A”  to amend the current pricing for City-owned serviced industrial land in Innovation Park, Skyway Industrial Park, River Road Industrial Park, Cuddy Boulevard Parcels and Trafalgar Industrial Park as follows:

    Innovation Park (Phases 1 to 4), Skyway Industrial Park, River Road Industrial Park, and Huron Industrial Park, and Cuddy Blvd Parcels: 

    - Lots up to 4.99 acres from $80,000 per acre to $125,000 per acre 
    - 5.00 acres and up from $70,000 per acre to $115,000 per acre 

    Pricing for serviced industrial land in Trafalgar Industrial Park:
    - All lot sizes – from $65,000 per acre to $115,000.00 per acre;

    b)    the staff report dated August 30th, 2021 entitled “Industrial Land Development Strategy Annual Monitoring and Pricing Report – City-Owned Industrial Land”, BE RECEIVED.


    Yeas: (4)M. van Holst, M. Cassidy, J. Morgan, and E. Peloza
    Absent: (2)A. Kayabaga, and E. Holder


    Motion Passed (4 to 0)
  • Moved by:E. Peloza
    Seconded by:M. van Holst

    That the Civic Administration BE DIRECTED to undertake a review, including but not limited to gathering information from other Ontario municipalities advancing this option, to determine the potential scope and feasibility of developing and implementing a vacant residential property tax on the residential property class and report back to the appropriate Standing Committee.


    Yeas: (4)M. van Holst, M. Cassidy, J. Morgan, and E. Peloza
    Absent: (2)A. Kayabaga, and E. Holder


    Motion Passed (4 to 0)
  • Moved by:M. van Holst
    Seconded by:E. Peloza

    That the communication dated August 21, 2021 from Councillor M. van Holst with respect to COVID perception, reality and legality BE RECEIVED. 


    Yeas: (4)M. van Holst, M. Cassidy, J. Morgan, and E. Peloza
    Absent: (2)A. Kayabaga, and E. Holder


    Motion Passed (4 to 0)
  • Moved by:M. Cassidy
    Seconded by:E. Peloza

    That the following actions be taken with respect to the information from the AMO Board of Directors meeting of August 14, 2021, related to municipal support for truth and reconciliation:

    a)    the information BE FORWARDED to the Civic Administration for consideration; and,

    b)    the Civic Administration BE DIRECTED to report back to a future meeting of the appropriate standing committee with potential actions for the Municipal Council to consider, including but not limited to, amendments to the Flags at City Hall Policy.


    Yeas: (4)M. van Holst, M. Cassidy, J. Morgan, and E. Peloza
    Absent: (2)A. Kayabaga, and E. Holder


    Motion Passed (4 to 0)
  • Moved by:E. Peloza
    Seconded by:J. Morgan

    That based on the application dated August 6, 2021 from Community Diversity and Inclusion Strategy (CDIS) Implementation Body, September 30, 2021 BE PROCLAIMED as Orange Shirt Day/National Day for Truth and Reconciliation.


    Yeas: (4)M. van Holst, M. Cassidy, J. Morgan, and E. Peloza
    Absent: (2)A. Kayabaga, and E. Holder


    Motion Passed (4 to 0)
  • Moved by:M. van Holst
    Seconded by:E. Peloza

    That based on the application dated August 11, 2021 from Dyslexia Canada, October 1, 2021 BE PROCLAIMED as Dyslexia Awareness Month.


    Yeas: (4)M. van Holst, M. Cassidy, J. Morgan, and E. Peloza
    Absent: (2)A. Kayabaga, and E. Holder


    Motion Passed (4 to 0)
  • Moved by:J. Morgan
    Seconded by:E. Peloza

    That the following actions be taken with respect to the “Proof of COVID-19 Vaccination Administrative Policy:

    a) the staff report, dated August 30, 2021, with respect to this matter BE RECEIVED; and,

    b) the civic administration BE DIRECTED to bring forward to the next meeting of the Corporate Services Committee a similar COVID-19 Vaccination Council Policy, specifically applicable to the Members of Council, for consideration.



    Motion Passed

    Voting Record:


  • Moved by:J. Morgan
    Seconded by:E. Peloza

    Motion to approve part a)

    That the following actions be taken with respect to the “Proof of COVID-19 Vaccination Administrative Policy:

    a) the staff report, dated August 30, 2021, with respect to this matter BE RECEIVED; and,


    Yeas: (4)M. van Holst, M. Cassidy, J. Morgan, and E. Peloza
    Absent: (2)A. Kayabaga, and E. Holder


    Motion Passed (4 to 0)
  • Moved by:J. Morgan
    Seconded by:E. Peloza

    Motion to approve part b)

    b) the civic administration BE DIRECTED to bring forward to the next meeting of the Corporate Services Committee a similar COVID-19 Vaccination Council Policy, specifically applicable to the Members of Council, for consideration.


    Yeas: (3)M. Cassidy, J. Morgan, and E. Peloza
    Nays: (1)M. van Holst
    Absent: (2)A. Kayabaga, and E. Holder


    Motion Passed (3 to 1)
  • Moved by:M. van Holst
    Seconded by:J. Morgan

    That on the recommendation of the Corporate Services Committee, the applicant, Tania Goodine, BE FORWARDED to the Strategic Priorities and Policy Committee, as the Shareholder, for appointment to the London Hydro Inc. Board of Directors.


    Yeas: (4)M. van Holst, M. Cassidy, J. Morgan, and E. Peloza
    Absent: (2)A. Kayabaga, and E. Holder


    Motion Passed (4 to 0)

    Voting Record


  • Election:

    Appointment recommendation to the London Hydro Inc. Board of Directors


    Tania Goodine(50.00 %):M. Cassidy, and J. Morgan
    Margaret Parks(25.00 %):M. van Holst
    Steven Stefanko(25.00 %):E. Peloza
    Abstain(0.00 %):None
    Absent(50.00 %):A. Kayabaga, and E. Holder


    Majority Winner: No majority
  • Moved by:E. Peloza
    Seconded by:M. van Holst

    That the Corporate Services Committee convene, In Closed Session, in order to consider the following:

    6.1 Personal Matters/Identifiable Individual

    A matter pertaining to personal matters about an identifiable individual, including communications necessary for that purpose, as it relates to interviews for the nomination to the London Hydro Inc. Board.

    6.2 Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

    A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

    6.3 Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

    A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

    6.4 Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

    A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

    6.5 Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

    A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

    6.6 Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

    A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

    6.7 Land Disposition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

    A matter pertaining to the proposed or pending disposition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

    6.8 Litigation/Potential Litigation / Matters Before Administrative Tribunals / Solicitor-Client Privileged Advice

    A matter pertaining to litigation or potential litigation with respect to the partial expropriation of property located at 920, 924, 928 and 930 Western Road including matters before administrative tribunals, affecting the municipality or local board, Board of Negotiation file number BN 21-22; advice that is subject to solicitor-client privilege, including communications necessary for that purpose, in connection with the expropriation of property located at 920, 924, 938 and 930 Western Road; and directions and instructions to officers and employees or agents of the municipality regarding settlement negotiations and conduct of litigation or potential litigation in connection with the expropriation of a property located at 920, 924, 928 and 930 Western Road.

    6.9 Labour Relations / Solicitor-Client Privileged Advice

    A matter pertaining to reports, advice and recommendations of officers and employees of the Corporation concerning labour relations regarding the Corporation’s associations and unions and advice which is subject to solicitor-client privilege and communications necessary for that purpose and for the purpose of providing directions to officers and employees of the Corporation.

    6.10 (ADDED) Litigation/Potential Litigation / Solicitor-Client Privileged Advice

    A matter pertaining to employment-related matters; litigation or potential litigation affecting the municipality; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; advice or recommendations of officers and employees of the Corporation, including communications necessary for that purpose and for the purpose of providing instructions and directions to officers and employees of the Corporation.


    Yeas: (4)M. van Holst, M. Cassidy, J. Morgan, and E. Peloza
    Absent: (2)A. Kayabaga, and E. Holder


    Motion Passed (4 to 0)

    The Corporate Services Committee convenes, In Closed Session, from 1:26 PM to 4:06 PM. 


  • Moved by:J. Morgan
    Seconded by:E. Peloza

    That the meeting BE ADJOURNED. 



    Motion Passed

    The meeting adjourned at 4:34 PM.