Corporate Services Committee

Report

Meeting #:	19th Meeting of the Corporate Services Committee
Date:	Tuesday, October 30, 2018 at 12:30 P.m. - 1:30 P.m.
Location:

PRESENT:

• Councillors J. Helmer (Chair),
• J. Morgan,
• P. Hubert,
• M. van Holst,
• and J. Zaifman

ABSENT:

• Mayor M. Brown

ALSO PRESENT:

• ​A.L. Barbon, B. Card, I. Collins, B. Coxhead, M. Galczynski, L. Hamer, L. Livingstone, J. Logan, K. Murray, M. Schulthess, S. Spring, B. Warner, J. Wills and B. Westlake-Power

   

  The meeting is called to order at 12:31 PM.

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were declared.

2.

Consent

• Moved by: J. Morgan
  Seconded by: M. van Holst

  That Items 2.1 to 2.7, excluding 2.3, BE APPROVED. 

  
  

  Yeas: (5)	J. Helmer, J. Morgan, P. Hubert, M. van Holst, and J. Zaifman
  Absent: (1)	Mayor M. Brown

  
  Motion Passed (5 to 0)

2.1

City of London Days at the Budweiser Gardens - Day 2 Knight Events/Meals on Wheels London

• Moved by: J. Morgan
  Seconded by: M. van Holst

  That, on the recommendation of the City Clerk, the request from Day 2 Knight Events/Meals on Wheels London to host the Seniors Prom 2019 on October 3, 2019, BE APPROVED as a City of London Day at the Budweiser Gardens; it being noted that only one other request has been received for 2019.

  
  
  
  Motion Passed

2.2

City of London Days at the Budweiser Gardens - Parkinson Society Southwestern Ontario

• Moved by: J. Morgan
  Seconded by: M. van Holst

  That, on the recommendation of the City Clerk, notwithstanding Council Policy – City of London Days at the Budweiser Gardens, which restricts a group from having more than two event days over a five year consecutive period, the request from the Parkinson Society Southwestern Ontario to host a Charity Lunch Event featuring local restaurants on June 3, 2019, BE APPROVED as a City of London Day at the Budweiser Gardens; it being noted that only one other request has been received to-date for 2019.

  
  
  
  Motion Passed

2.4

Annual Report Risk Management Services

• Moved by: J. Morgan
  Seconded by: M. van Holst

  That, on the recommendation of the Manager III, Risk Management and Managing Director, Corporate Services & City Solicitor, the staff report dated October 30, 2018 and the revised Appendix A regarding the annual report for Risk Management Services, BE RECEIVED for information.

  
  
  
  Motion Passed

2.5

City of London's Credit Rating

• Moved by: J. Morgan
  Seconded by: M. van Holst

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the City of London’s Credit Rating Report, providing a summary of Moody’s Investors Service Credit Opinion of the City of London, BE RECEIVED for information.

   

  
  
  
  Motion Passed

2.6

Pre-Authorized Tax Payment Plan By-law and Collection of Property Taxes By-law

• Moved by: J. Morgan
  Seconded by: M. van Holst

  That, on the recommendation of the Managing Director, Corporate Services & City Treasurer, Chief Financial Officer, the following actions be taken with respect to property taxation for 2019:
  
  a)         a by-law to amend By-law A-5505-497, “a by-law to authorize the implementation of a pre-authorized payment plan” so that the calculation of pre-authorized payments is based on the previous year’s taxes increased by the average increase in total property tax rates in the residential class in the previous year (Appendix “A” to the staff report dated October 30, 2018) BE INTRODUCED at the Council meeting on November 6, 2018; and
  
  b)         a by-law to amend By-law A-8, “a by-law to provide for the collection of property taxes” so that the calculation of the interim tax levy will be set at a percentage of 40.52% of the previous year’s taxes (Appendix “B” to the staff report dated October 30, 2018) BE INTRODUCED at the Council meeting on November 6, 2018.

  
  
  
  Motion Passed

2.7

Association of Municipalities of Ontario (AMO) Board Meeting Update - City of Toronto, ON - September 27-28, 2018

• Moved by: J. Morgan
  Seconded by: M. van Holst

  The communication dated October 18, 2018, from Councillor A. Hopkins, regarding the Association of Municipalities of Ontario (AMO) Board meeting held September 27-28, 2018 in Toronto, Ontario BE RECEIVED for information.

  
  
  
  Motion Passed

2.3

Land Allocation - Fire Station No. 15 - Innovation Drive

• Moved by: P. Hubert
  Seconded by: J. Zaifman

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, with the concurrence of the Fire Chief and the Managing Director, Neighbourhood, Children and Fire Services, on the advice of the Manager of Realty Services, with respect to a portion of the City-owned land located between 2395 - 2455 Innovation Drive, described as Part Block 3, Plan 33M-544, designated as Parts 1 and 5, Plan 33R-18258, containing an area of  approximately 1.68 acres (6,800 square meters), as shown on Schedule “A” appended to the staff report dated October 30, 2018, the following actions be taken:
  
  a)              the subject land BE ALLOCATED for use as a future fire station; and
  
  b)              the financing for this allocation BE APPROVED as set out in the Source of Financing Report appended to the staff report dated October 30, 2018 as Appendix “A”.

  
  

  Yeas: (5)	J. Helmer, J. Morgan, P. Hubert, M. van Holst, and J. Zaifman
  Absent: (1)	Mayor M. Brown

  
  Motion Passed (5 to 0)

3.

Scheduled Items

3.1

Amendments to the Council Procedure By-law Striking Committee

• Moved by: M. van Holst
  Seconded by: J. Zaifman

  That the following actions be taken with respect to proposed amendments to the Council Procedure By-law:

  a)       on the recommendation of the City Clerk, proposed by-law appended to the staff report dated October 30, 2018 as Appendix “A” BE INTRODUCED at the Municipal Council meeting to be held on November 6, 2018, to amend By-law No. A-50, “Council Procedure By-law”, to update Part 3, section 23.2 “Striking Committee – composition”; and,

  b)      the communication dated October 19, 2018, from S. Levin, with respect to Advisory Committee vacancies, BE REFERRED to the City Clerk for consideration;

  it being pointed out that no members of the public made presentations at the public participation meeting with respect to this matter.

  
  

  Yeas: (5)	J. Helmer, J. Morgan, P. Hubert, M. van Holst, and J. Zaifman
  Absent: (1)	Mayor M. Brown

  
  Motion Passed (5 to 0)

  Voting Record:

  
  
• Moved by: J. Zaifman
  Seconded by: P. Hubert

  Motion to open the Public Participation Meeting.

  
  

  Yeas: (5)	J. Helmer, J. Morgan, P. Hubert, M. van Holst, and J. Zaifman
  Absent: (1)	Mayor M. Brown

  
  Motion Passed (5 to 0)
• Moved by: M. van Holst
  Seconded by: J. Morgan

  Motion to close the Public Participation Meeting.

  
  

  Yeas: (5)	J. Helmer, J. Morgan, P. Hubert, M. van Holst, and J. Zaifman
  Absent: (1)	Mayor M. Brown

  
  Motion Passed (5 to 0)

4.

Items for Direction

None.

5.

Deferred Matters/Additional Business

None.

6.

Confidential (Enclosed for Members only.)

6.1

Labour Relations/Employee Negotiations/Solicitor-Client Privileged Advice

• Moved by: M. van Holst
  Seconded by: J. Morgan

  That the Corporate Services Committee convene In Closed Session at 12:53  PM, for consideration of a matter pertaining to reports, advice and recommendations of officers and employees of the Corporation concerning labour relations and employee negotiations in regard to one of the Corporation’s associations or unions and advice which is subject to solicitor-client privilege and communications necessary for that purpose and for the purpose of providing directions to officers and employees of the Corporation.

  
  

  Yeas: (5)	J. Helmer, J. Morgan, P. Hubert, M. van Holst, and J. Zaifman
  Absent: (1)	Mayor M. Brown

  
  Motion Passed (5 to 0)

  The Corporate Services Committee convened in closed session from 12:53 PM to 1:01 PM.

  
  

7.

Adjournment

The meeting adjourned at 1:02 PM.