Strategic Priorities and Policy Committee

Report

Meeting #:	4th Meeting of the Strategic Priorities and Policy Committee
Date:	Monday, March 26, 2018 at 4:00 P.m. - 5:00 P.m.
Location:	Council Chambers

PRESENT:

• Councillors M. van Holst,
• B. Armstrong,
• M. Salih,
• J. Helmer,
• M. Cassidy,
• J. Morgan,
• P. Hubert,
• A. Hopkins,
• V. Ridley,
• S. Turner,
• H. Usher,
• and T. Park

ABSENT:

• Mayor M. Brown,
• P. Squire,
• and J. Zaifman

ALSO PRESENT:

• M. Hayward, A.L. Barbon, B. Card, B. Coxhead, S. Datars Bere, J. Davies, G. Kotsifas,  L. Livingstone, P. McKague, M. Ribera, L. Rowe, C. Saunders, K. Scherr, C. Smith, S. Stafford, J. Tansley, K. Van Lammeren, B. Warner, R. Wilcox 

   

  The meeting was called to order at 4:02 PM.

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that Councillor M. Salih disclosed a pecuniary interest in clause 2.1 of this Report, having to do with arrangements for the City of London to become a Sanctuary City/Access to Service Without Fear City, by indicating that he is employed by the Federal Government.

2.

Consent

2.1

Arrangements for The City of London to Become a Sanctuary City/Access to Service Without Fear City

• Moved by: T. Park
  Seconded by: B. Armstrong

  That the staff report dated March 26, 2018, entitled “Arrangements for the City of London to Become a Sanctuary City/Access to Service Without Fear City” BE REFERRED back to the Civic Administration in order for the Civic Administration to report back on next steps for London to become a Sanctuary City, including details on modelling options and associated costing, for consideration at a future meeting of the Strategic Priorities and Policy Committee.

  
  Motion Passed (8 to 2)
• Moved by: T. Park
  Seconded by: B. Armstrong

  That the staff report dated March 26, 2018, entitled “Arrangements for the City of London to Become a Sanctuary City/Access to Service Without Fear City” BE REFERRED back to the Civic Administration in order for the Civic Administration to report back on next steps for London to become a Sanctuary City, including details on modelling options and associated costing, for consideration at a future meeting of the Strategic Priorities and Policy Committee.

  
  

  Yeas: (8)	B. Armstrong, J. Helmer, M. Cassidy, P. Hubert, A. Hopkins, V. Ridley, S. Turner, and T. Park
  Nays: (2)	M. van Holst, and H. Usher

  
  Motion Passed (8 to 2)

2.2

London Community Grants Program: 2017 Annual Report and 2018 Innovation and Capital Stream Outcomes and Sustainability Plans

• Moved by: M. Cassidy
  Seconded by: T. Park

  That, on the recommendation of the Managing Director of Neighbourhood, Children and Fire Services, the staff report dated March 26, 2018, providing an update on the London Community Grants Program, BE RECEIVED for information.

  
  

  Yeas: (12)

  M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H. Usher, and T. Park

  
  Motion Passed (12 to 0)

2.3

RFP 18-04: City of London Service Review - Consulting Services

• Moved by: A. Hopkins
  Seconded by: T. Park

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken with respect to the selection of a consultant to undertake the City of London Service Review (RFP 18-04):
  
  a)          the proposal submitted by KPMG LLP, 1400 – 140 Fullarton Street London, ON N6A 5P2 to provide consulting services for the City of London Service Review, at their proposed fees of $260,000.00 (excluding HST), BE ACCEPTED in accordance with the Procurement of Goods and Services Policy;
  
  b)          the financing for the project BE APPROVED in accordance with the “Sources of Financing Report” as appended to the staff report dated March 26, 2018 as Appendix “A”;
  
  c)          the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this purchase;
  
  d)          approval herein given BE CONDITIONAL upon the Corporation entering into a formal agreement or having a purchase order, or contract record relating to the subject matter of this approval; and,

  e)          the Mayor and the City Clerk BE AUTHORIZED to execute any contract, statement of work or other documents, if required, to give effect to these recommendations.

  
  

  Yeas: (7)	M. van Holst, B. Armstrong, P. Hubert, A. Hopkins, S. Turner, H. Usher, and T. Park
  Nays: (3)	J. Helmer, M. Cassidy, and V. Ridley

  
  Motion Passed (7 to 3)

3.

Scheduled Items

• 
  

3.1

Not to be heard before 4:00 PM - London's Community Economic Road Map Update

• Moved by: J. Helmer
  Seconded by: H. Usher

  That, on the recommendation of the City Manager, the recommended next steps associated with the Community Economic Road Map, as outlined in the staff report dated March 26, 2018, BE ENDORSED; it being noted that the Strategic Priorities and Policy Committee heard the attached update from the Director, Community and Economic Innovation with respect to this matter.

  
  

  Yeas: (8)	M. van Holst, J. Helmer, M. Cassidy, P. Hubert, A. Hopkins, V. Ridley, S. Turner, and H. Usher
  Nays: (4)	B. Armstrong, M. Salih, J. Morgan, and T. Park

  
  Motion Passed (8 to 4)
• Moved by: J. Morgan
  Seconded by: V. Ridley

  That the City Manager BE DIRECTED to report back on winding up the Community Economic Road Map as it is currently constituted by:

  a)            working with relevant stakeholders to take a leadership role on relevant items of value.

  b)            tasking the Civic Administration with relevant components of the roadmap that add value;

  c)            clarifying the roles of City of London funded economic development organizations by reviewing and updating purchase of service agreements and by ensuring service contracts have appropriate measures, targets, and Council reporting requirements; and

  d)             the attached presentation by the Director, Community and Economic Innovation, and the associated staff report dated March 26,2018, from the City Manager, BE RECEIVED.

  
  Motion Failed (5 to 7)

3.2

Not to be heard before 4:00 PM - Dr. Michael Strong and Dr. David Hill, London Medical Network - Annual Update

• Moved by: M. van Holst
  Seconded by: H. Usher

  That it BE NOTED that the Strategic Priorities and Policy Committee (SPPC) heard the attached presentation from Dr. Michael Strong and Dr. David Hill, London Medical Network, with respect to the London Medical Network.

  
  

  Yeas: (12)

  M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H. Usher, and T. Park

  
  Motion Passed (12 to 0)

3.3

Not to be heard before 4:00 PM - Kapil Lakhotia, President and CEO, London Economic Development Corporation - Annual Update

• Moved by: B. Armstrong
  Seconded by: A. Hopkins

  That it BE NOTED that the Strategic Priorities and Policy Committee (SPPC) heard the attached presentation from K. Lakhotia, President and CEO, London Economic Development Corporation

  
  

  Yeas: (12)

  M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H. Usher, and T. Park

  
  Motion Passed (12 to 0)

3.4

Not to be heard before 4:00 PM - Steve Pellarin, Executive Director, London Small Business Centre - Annual Update

• Moved by: H. Usher
  Seconded by: M. van Holst

  That it BE NOTED that the Strategic Priorities and Policy Committee (SPPC) heard the attached presentation from S. Pellarin, Executive Director, London Small Business Centre

  
  

  Yeas: (12)

  M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H. Usher, and T. Park

  
  Motion Passed (12 to 0)

3.5

Not to be heard before 4:00 PM - Marilyn Sinclair, President, TechAlliance - Annual Update

• Moved by: J. Helmer
  Seconded by: M. Salih

  That it BE NOTED that the Strategic Priorities and Policy Committee (SPPC) heard the attached presentation from M. Sinclair, President, TechAlliance

  
  

  Yeas: (12)

  M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H. Usher, and T. Park

  
  Motion Passed (12 to 0)

4.

Items for Direction

4.1

London and Middlesex Housing Corporation

• Moved by: A. Hopkins
  Seconded by: T. Park

  That the following actions be taken with respect to the London & Middlesex Housing Corporation Board of Directors:

  a)            the resignation of C. Meetun BE ACCEPTED;

  b)            the communication dated March 15, 2018, from M. Buzzelli, Chair, Board of Directors, London and Middlesex Housing Corporation of Directors, BE RECEIVED; and

  
  

  Yeas: (10)

  M. van Holst, B. Armstrong, J. Helmer, M. Cassidy, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H. Usher, and T. Park

  
  Motion Passed (10 to 0)
• Moved by: A. Hopkins
  Seconded by: B. Armstrong

  c)         selection of a member to fill the current vacancy on the London Middlesex Housing Corporation BE REFERRED to the next meeting of the Strategic Priorities and Policy Committee in order to allow time for the Council Members to receive additional information regarding eligibility of certain applicants to fill the vacancy.

  
  

  Yeas: (10)

  M. van Holst, B. Armstrong, J. Helmer, M. Cassidy, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H. Usher, and T. Park

  
  Motion Passed (10 to 0)

4.2

London and Middlesex Housing Corporation - Request for a Shareholder's Meeting

• Moved by: A. Hopkins
  Seconded by: T. Park

  That the following actions be taken with respect to the 2017 Annual General Meeting of the Shareholder for the London & Middlesex Housing Corporation:
  
  a)         the 2018 Annual General Meeting of the Shareholder for the London & Middlesex Housing Corporation BE HELD at a meeting of the Strategic Priorities and Policy Committee on June 25, 2018, for the purpose of receiving the report from the Board of Directors of the London & Middlesex Housing Corporation in accordance with the Shareholder Declaration and the Business Corporations Act, R.S.O. 1990, c. B.16; and
  
  b)         the City Clerk BE DIRECTED to provide notice of the 2017 Annual Meeting to the Board of Directors for the London & Middlesex Housing Corporation and to invite the Chair of the Board and the Executive Director of the London & Middlesex Housing Corporation to attend at the Annual Meeting and present the report of the Board in accordance with the Shareholder Declaration;
  
  it being noted that the Strategic Priorities and Policy Committee received a communication dated March 15, 2018, from M. Buzzelli, Chair, Board of Directors, London & Middlesex Housing Corporation, with respect to this matter.

  
  

  Yeas: (10)

  M. van Holst, B. Armstrong, J. Helmer, M. Cassidy, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H. Usher, and T. Park

  
  Motion Passed (10 to 0)

4.3

Housing Development Corporation, London - Request for a Shareholder's Meeting

• Moved by: J. Helmer
  Seconded by: M. van Holst

  That the following actions be taken with respect to the 2017 Annual General Meeting of the Shareholder for the Housing Development Corporation, London:

  a)         the 2017 Annual General Meeting of the Shareholder for the Housing Development Corporation, London BE HELD at a meeting of the Strategic Priorities and Policy Committee on June 25, 2018, for the purpose of receiving the report from the Board of Directors of the Housing Development Corporation, London in accordance with the Shareholder Declaration and the Business Corporations Act, R.S.O. 1990, c. B.16; and

  b)         the City Clerk BE DIRECTED to provide notice of the 2017 Annual Meeting to the Board of Directors for the Housing Development Corporation, London and to invite the Chair of the Board and the Executive Director of the Housing Development Corporation, London to attend at the Annual Meeting and present the report of the Board in accordance with the Shareholder Declaration;

  it being noted that the Strategic Priorities and Policy Committee received a communication dated January 29, 2018 from D. Brouwer, Chair, Housing Development Corporation, London with respect to this matter.

  
  

  Yeas: (10)

  M. van Holst, B. Armstrong, J. Helmer, M. Cassidy, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H. Usher, and T. Park

  
  Motion Passed (10 to 0)

4.4

London Convention Centre Corporation Board Appointment Recommendation

• Moved by: J. Helmer
  Seconded by: T. Park

  That David Smith BE APPOINTED to the London Convention Centre Board of Directors as the Health Care Representative, effective April 1, 2018 to November 30, 2018.

  
  

  Yeas: (10)

  M. van Holst, B. Armstrong, J. Helmer, M. Cassidy, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H. Usher, and T. Park

  
  Motion Passed (10 to 0)

4.5

7th Report of the Governance Working Group

• Moved by: V. Ridley
  Seconded by: J. Helmer

  That the following actions be taken with respect to the 7th Report of the Governance Working Group, from its meeting held on March 5, 2018:
  
  a)         the actions outlined in the revised Council Policy Index appended to the Governance Working Group report dated March 5, 2018 as Appendix “A”, with respect to the Council Policy Manual Modernization process, BE APPROVED with the exception of the Policy related to the dedication of Fire Halls, which is not to be repealed at this point in time in order to allow further review of this matter prior to any action being taken; it being noted that the following revisions are highlighted in bold on Appendix “A”: it being further noted that this would not preclude any future policy amendments that the Municipal Council deems appropriate:

  • “Requiring Building Permits for Buildings Constructed More Than One Year Prior” – revise so that the policy is no longer embodied in a communication to a Council Member, but rather in a standard corporate template;
  • “Free Downtown Parking During Christmas Season” – revise as needed to ensure that the policy reflects current need and practices;
  • “Public Notification Policy for Construction Projects” – revise to reflect the direction in a Council resolution dated November 21, 2017;
  • “Mayor – Contracted Staff” – revise, if needed, subsequent to review to ensure that the existing policy appropriately addresses corporate needs;
  • “Delegation of Powers and Duties Policy – the Civic Administration to compile a comprehensive listing of delegated authorities;
  • “Protocols for Unapproved Aboriginal Burial Sites” – revise before any action is taken to repeal, consultation should be undertaken with the Indigenous community. If consensus is reached, policy can be repealed; and,
  • “Value of Parkland Dedication” – revise to require that an accredited appraiser be retained by the applicant to undertake the appraisal, with a provision of reasonableness with respect to the requirement for an appraisal to be undertaken by an accredited appraisal where a small parcel of land is being acquired;

  b)         on the recommendation of the Managing Director, Corporate Services and Chief Human Resources Officer, the revised proposed by-law appended to the Governance Working Group report dated March 5, 2018 as Appendix “B” BE INTRODUCED at the Municipal Council meeting to be held on March 27, 2018 for the purpose of amending By-law No. A.-6151-17, being the “Council Policy By-law” by repealing and replacing Schedule “B” - “Hiring of Employees Policy” with a new Schedule “B” - “Hiring of Employees Policy” in order to update the Policy to implement nepotism free hiring practices for both internal and external applicants; and
  
  c)         clauses 1, 2  and 5 BE RECEIVED.

  
  

  Yeas: (10)

  M. van Holst, B. Armstrong, J. Helmer, M. Cassidy, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H. Usher, and T. Park

  
  Motion Passed (10 to 0)

6.

Confidential (Enclosed for Members only.)

• Moved by: J. Helmer
  Seconded by: T. Park

  That the Strategic Priorities and Policy Committee convene in closed session for the purpose of considering the following matters:

  6.1.
  Land Acquisition/Disposition/Solicitor-Client Privileged Advice
  
  A matter pertaining to instructions and directions to officers and employees of the Corporation pertaining to a proposed acquisition or disposition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed acquisition or disposition of land; commercial and financial information supplied in confidence pertaining to the proposed acquisition or disposition of land the disclosure of which could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed acquisition or disposition that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed acquisition or disposition whose disclosure could reasonably be expected to prejudice the economic interests of the Corporation or its competitive position; information concerning the proposed acquisition or disposition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed acquisition and disposition.
    
  6.2.
  Personal Matters/Identifiable Individual/Solicitor-Client Privileged Advice
    
  A matter pertaining to personal matters, including information regarding an identifiable individual, with respect to employment-related matters; advice or recommendations of officers and employees of the Corporation, including communications necessary for that purpose and for the purpose of providing instructions and directions to officers and employees of the Corporation; and advice subject to solicitor-client privilege, including communications necessary for that purpose.

  
  Motion Passed

  The Strategic Priorities and Policy Committee convened in camera from 9:41 PM to 10:34 PM.

  The meeting adjourned at 10:34 PM.