I.

CALL TO ORDER

1.

Disclosures of Pecuniary Interest

That it BE NOTED that Councillor M. van Holst declared a pecuniary interest in clause 2 of this Report, having to do with the closing of part of Cedarpark Crescent, by indicating that he is employed by the Thames Valley District School Board.

II.

CONSENT ITEMS

2.

Closing of Part of Cedarpark Crescent

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to closing part of Cedarpark Crescent:

a)         the closing of the southerly projection or “hammerhead” portion of Cedarpark Crescent on plan 33M-640 BE APPROVED; and,

b)         the Chief Surveyor BE AUTHORIZED to initiate the process of legally stopping up and closing that part of Cedarpark Crescent as public highway by by-law subject to a reference plan acceptable to the City being provided by the applicant.  (2016-T09)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan (4)

RECUSED: M. van Holst (1)

3.

London ON Bikes Cycling Master Plan

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the Managing Director, Planning and City Planner and the Managing Director, Parks and Recreation, the following actions be taken with respect to the London ON Bikes Cycling Master Plan:

a)         the Master Plan Report BE ACCEPTED; 

b)         a Notice of Completion BE FILED with the Municipal Clerk; and,   

c)         the Master Plan Report BE PLACED on public record for a 30-day review period.  (2016-T05)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

4.

Unmanned Air Vehicles (UAV) Use in the Municipal Government Environment

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the staff report dated September 7, 2016, with respect to the use of Unmanned Air Vehicles (“UAV’s”) BE RECEIVED for information.   (2016-V02)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

5.

Exercise Renewal Options Curbside Collection and Material Recovery Facility Operations Contracts - Miller Waste Systems

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, on the advice of the Director, Environment, Fleet and Solid Waste, the following actions be taken with respect to the provision of Curbside Collection and Material Recovery Facility Operations Contracts provided by Miller Waste Systems Inc.:

a)         the renewal of the contracts with Miller Waste Systems Inc. for the collection of recyclables in London and the collection of garbage and yard materials in the southwest portion of the city, including Lambeth, Riverbend and Settlement Trail, and Material Recovery Facility operations, for one (1) year from October 30, 2017 to October 30, 2018, as provided in the existing, amended agreements in accordance with Procurement of Goods and Services Policy, Section 8.5 a. v, and Section 20.2. BE APPROVED; and,

b)         the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this matter. (2016-E07)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

6.

Municipal Waste and Resource Materials Collection By-law Amendment

7.

Supply and Delivery of Water Meters and Electronic Radio Transmitters Single Source Procurement

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to EMCO Waterworks Corporation Supply and Delivery of Water Meters and Electronic Radio Transmitters – Single Source Procurement:

a)         a Single Source contract with EMCO Corporation Waterworks BE APPROVED for the supply and delivery of 32,000 Electronic Radio Transmitters (ERT’s), at a value of $2,368,000.00, plus H.S.T.; it being noted that this will be a single source contract in accordance with Section 14.4 (d) of the Procurement of Goods and Services Policy;

b)         a Single Source contract with EMCO Corporation Waterworks BE APPROVED for the supply and delivery of 32,000 Positive Displacement Cold Water Meters, at an estimated value of $2,240,000.00, plus H.S.T.; it being noted that this will be a single source contract in accordance with Section 14.4 (d) of the Procurement of Goods and Services Policy;

c)         the funding for these purchases BE APPROVED as set out in the Source of Finance Report appended to the staff report dated September 7, 2015 as Appendix 'A';

d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with these contracts;

e)         the approval hereby given BE CONDITIONAL upon the Corporation entering into a formal contract or issuing purchase orders or contract record relating to the subject matter of this approval; and,

f)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2016-L04/F18)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

8.

Water Meter Location Options for Residential Customers

That, on the recommendation of the Director, Water and Wastewater, the staff report dated September 7, 2016 with respect to the water meter location options for residential customers BE RECEIVED for information.  (2016-E08)

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

9.

Establishment of W12A Landfill Public Liaison Committee Point of Source Water Treatment  Program

That, on the recommendation of the Director, Environment, Fleet and Solid Waste, the following actions be taken with respect to the W12A Landfill Public Liaison Committee Point of Source Water Treatment Program:

a)         the establishment of the W12A Landfill Public Liaison Committee Point of Source Water Treatment Program BE APPROVED in order to allow qualifying residents access to the Program and the funds allocated to it, which will assist nearby property owners with the costs associated with installation of water well treatment equipment intended to enhance the aesthetic quality of the naturally occurring poor quality groundwater; and,

b)         the Civic Administration BE DIRECTED to take the necessary steps to implement a form of Subsidy Agreement which provides for a 90% subsidy, with a maximum subsidy of $6,000 per residence, regardless of whether the residence is owner occupied or not.

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan (4)

NAYS: M. van Holst (1)

III.

SCHEDULED ITEMS

10.

London Transit Commission's 2015 Annual Report

That the London Transit Commission 2015 Annual Report, dated April 27, 2016, BE RECEIVED for information; it being noted that the Civic Works Committee heard a verbal overview from S. Rooth, Chair, London Transit Commission, with respect to this matter.  (2016 - T03/C12)

Motion Passed

YEAS: M. Brown, J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (6)

11.

Lake Huron and Elgin Area Water Supply Systems

That the summary overview document and the attached presentation from J. Braam, Chief Administrative Officer and A. Henry, Division Manager, Regional Water Supply - Lake Huron and Elgin Area Water Supply Systems, BE RECEIVED for information.   (2016-E13) 

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

12.

Bannister Municipal Drain Improvements

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer the following actions be taken with respect to the Bannister Municipal Drain Improvements:

a)         the Drainage Report, appended to the staff report dated September 7, 2016 as Appendix 'A', prepared by Spriet Associates London Ltd, Consulting Engineers for the construction of the Bannister Municipal Drain (2016), BE ADOPTED; it being noted that the notice of the public meeting was provided in accordance with the provisions of Section 41 of the Drainage Act; and,

b)         the proposed by-law appended to the staff report dated September 7, 2016 as Appendix ‘B’ BE INTRODUCED at the Municipal Council meeting to be held on September 13, 2016 and BE GIVEN two readings to authorize the construction of the Bannister Municipal Drain-2016 project; it being noted that the third reading and enactment of the by-law would occur after the holding of the Court of Revision in connection with the project;

it being noted that the Civic Works Committee received a verbal presentation from S. Mathers, Division Manager, with respect to this matter;

it being pointed out that at the public participation meeting associated with this matter, the individual indicated on the attached Public Participation Meeting Record made an oral submission in connection with this matter.  (2016-E09)

Motion to Approve.

Motion to Open the public participation meeting.

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

Motion to Close the public participation meeting.

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

IV.

ITEMS FOR DIRECTION

13.

Curbside Snowplow Damage

That the communication dated August 2, 2016, from Councillor V. Ridley, with respect to curbside snowplow damage, BE RECEIVED.  (2016-T06/L04) 

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

14.

Deferred Matters List

That the Civic Works Committee Deferred Matters List, as at August 30, 2016, BE RECEIVED. 

Motion Passed

YEAS: J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (5)

15.

Relocation of Bus Routes Off Dundas Street

That the following actions be taken with respect to local public transit:

a)            the Civic Administration BE DIRECTED to work with the London Transit Commission to move the existing bus routes on the Downtown core section of Dundas Street by Spring 2017; and,

b)            the Civic Administration BE DIRECTED to explore the opportunity for including the capital costs of the additional buses as a Project Funding Request to the Phase 1 intake of the Public Transit Infrastructure Fund;

it being noted that the Civic Works Committee received a communication dated September 7, 2016 from Mayor M. Brown and Councillor T. Park with respect to this matter.

Motion Passed

YEAS: M. Brown, J. Helmer, M. Cassidy, A. Hopkins, J. Morgan, M. van Holst (6)

VI.

CONFIDENTIAL (See Confidential Appendix to the 13th Report of the Civic Works Committee enclosed for Members only.)

The Civic Works Committee convened in camera from 6:00 PM to 6:07 PM after having passed a motion to do so, with respect to the following matter:

C-1.

A matter pertaining to advice that is subject to solicitor-client privilege, including communications necessary for that purpose, and litigation or potential litigation, including matters before administrative tribunals, affecting the municipality.

VII.

ADJOURNMENT

The meeting adjourned at 6:50 PM.