I.

CALL TO ORDER

1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

II.

CONSENT ITEMS

2.

6th Report of the London Housing Advisory Committee

That the 6th Report of the London Housing Advisory Committee from its meeting held on October 14, 2015 BE RECEIVED.

Motion Passed

YEAS: B. Armstrong, J. Morgan, T. Park, M. Salih (4)

3.

10th Report of the London Diversity and Race Relations Advisory Committee

That the 10th Report of the London Diversity and Race Relations Advisory Committee from its meeting held on October 15, 2015 BE RECEIVED.

Motion Passed

YEAS: B. Armstrong, J. Morgan, T. Park, M. Salih (4)

4.

6th Report of the Accessibility Advisory Committee

That the following actions be taken with respect to the 6th Report of the Accessibility Advisory Committee (ACCAC) from its meeting held on October 22, 2015:

a)         the Civic Administration BE REQUESTED to report back to the Accessibility Advisory Committee, with respect to the Municipal Council resolution, adopted at its session held on June 26, 2014, with respect to the 5th Report of the Accessibility Advisory Committee, relating to eliminating stigmas specific to children’s mental health;

b)         Appendix 1(4A) of the Council Policy Manual, related to the Mayor’s New Year’s Honour List, BE AMENDED to change the name of the nomination category number 6 from “Persons with Disabilities”, to “Accessibility Champion”; and,

c)         clauses 1 to 9 and 11, BE RECEIVED.

Motion Passed

YEAS: B. Armstrong, J. Morgan, T. Park, M. Salih (4)

5.

4th Report of the Town and Gown Committee

That the 4th Report of the Town and Gown Committee from its meeting held on October 27, 2015 BE RECEIVED.

Motion Passed

YEAS: B. Armstrong, J. Morgan, T. Park, M. Salih (4)

6.

7th Report of the Animal Welfare Advisory Committee

That the 7th Report of the Animal Welfare Advisory Committee from its meeting held on November 5, 2015 BE RECEIVED.

Motion Passed

YEAS: B. Armstrong, J. Morgan, T. Park, M. Salih (4)

7.

3rd Report of the Childcare Advisory Committee

That the 3rd Report of the Childcare Advisory Committee from its meeting held on October 29, 2015 BE RECEIVED.

Motion Passed

YEAS: B. Armstrong, J. Morgan, T. Park, M. Salih (4)

8.

5th and 6th Reports of Community Safety and Crime Prevention Advisory Committee

That the 5th and 6th Reports from the Community Safety and Crime Prevention Advisory Committee from its meetings held on November 3 and 6, 2015, respectively, BE RECEIVED.

Motion Passed

YEAS: B. Armstrong, J. Morgan, T. Park, M. Salih (4)

9.

Architect to Act as Prime Consultant for the New No. 11 Fire Station

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer and the Managing Director, Neighbourhood, Children and Fire Services, the following actions be taken with respect to the Request for Proposal for Architect to Act as Prime Consultant for the new No. 11 Fire Station project (RFP15-10):

a)         the proposal submitted by Cornerstone Architecture Incorporated, 110-700 Richmond Street, London, Ontario, N6A 5C7, to act as the Prime Consultant for the above-noted project, for a fee of $127,280, including a disbursements allowance of $2,500, (excluding H.S.T.) BE ACCEPTED; it being noted that the evaluation team determined that the proposal submitted by Cornerstone Architecture Incorporated provided the best technical and financial value to the Corporation, met the City’s requirements in all areas and its acceptance is in accordance with Section 15.2 of the Procurement of Goods and Services Policy;

b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report, appended to the staff report dated November 17, 2015 as Appendix “A”;

c)         the Civic Administration BE AUTHORIZED to undertake all administrative acts which are necessary in connection with the project;

d)         the approvals given hereby BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and,

(e)       the Mayor and the City Clerk BE AUTHORIZED to execute a contract or any other documents, if required, to give effect to these recommendations.  (2015-A05)

Motion Passed

YEAS: B. Armstrong, J. Morgan, T. Park, M. Salih (4)

10.

Assumption Agreement Regarding the Transfer of Ownership for the Affordable Housing Project at 343 Richmond Street, London

That, on the recommendation of the Manager, Housing Services, with the concurrence of the Managing Director of Housing, Social Services and Dearness Home, the proposed by-law, as appended to the staff report dated November 17, 2015, with respect to the sale and assumption of the Convert-to-Rent/ Rehabilitation Assistance Program affordable housing project at 343 Richmond Street, from At^lohsa Native Family Healing Services Inc. to Ontario Aboriginal Housing Services (OAHS), BE INTRODUCED at the Municipal Council session to be held on November 24, 2015 to:

a)         authorize the Assignment/Assumption Agreement between the The Corporation of the City of London and At^lohsa Native Family Healing Services Inc. and Ontario Aboriginal Housing Services (OAHS); and,

b)         authorize the Mayor and the City Clerk to execute the said Agreement.  (2015-L04A)

Motion Passed

YEAS: B. Armstrong, J. Morgan, T. Park, M. Salih (4)

11.

Licence Agreement Between City of London and Urban Animal Management Inc.

That, on the recommendation of the Managing Director, Development and Compliance Services, and Chief Building Official, the proposed by-law, as appended to the staff report dated November 17, 2015 (Appendix “A”), with respect to a Licence Agreement between the City of London and Urban Animal Management Inc., BE INTRODUCED at the Municipal Council session to be held on November 24, 2015 to:

a)         authorize a licence Agreement between the City and Urban Animal Management Inc. (UAM) (the “Owner”) for placement of a mobile building to house the City of London Companion Animal Hospital which will service the municipal shelter operated by UAM the City’s contracted animal service provider and,

b)         authorize the Mayor and the City Clerk to execute the said licence Agreement.  (2015-L04A/P09)

Motion Passed

YEAS: B. Armstrong, J. Morgan, T. Park, M. Salih (4)

III.

SCHEDULED ITEMS

None.

IV.

ITEMS FOR DIRECTION

12.

Single Source Procurement - Municipal Parking Enforcement Service       (T 15-38)

That, on the recommendation of the Managing Director, Development and Compliance Services and Chief Building Official, the following actions be taken with respect to the provision of Municipal Parking Enforcement Services:

a)          the tender submitted by Commissionaires Great Lakes (CGL) for a five (5) year contract for Municipal Parking Enforcement Services, at the estimated annual cost of:  2016 = $926,301; 2017 = $971,690; 2018 = $1,019,303; 2019 = $1,069,249; 2020 = $1,121,642 (excluding H.S.T.) BE ACCEPTED;

b)          the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this purchase; and,

c)          the approval given hereby BE CONDITIONAL upon the Corporation entering into a formal contract or having a purchase order, or contract record relating to the subject matter of this approval.  (2015-L04)

Motion Passed

YEAS: B. Armstrong, J. Morgan, T. Park, M. Salih (4)

13.

Radio System Update Onevoice 2.0

That, on the recommendation of the Managing Director Corporate Services and City Treasurer, Chief Financial Officer, with concurrence of the Managing Director, Neighbourhood, Children and Fire Services, the Managing Director, Environmental and Engineering Services and City Engineer, and the Deputy Police Chief, and on the advice of the OneVoice Steering Committee, notwithstanding the previous recommendation of the Civic Administration to upgrade the OneVoice system in 2016, in order to take advantage of substantial savings and to mitigate risk, the following actions be taken with respect to the OneVoice radio system:

a)         the attached proposed by-law, to approve an amending between Harris Canada Systems Inc. and The Corporation of the City of London with respect to the software updates and related support services related to radio system upgrade OneVoice 2.0, BE INTRODUCED at the Municipal Council session to be held on November 24, 2015;

b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report, appended to the staff report dated November 17, 2015 as Appendix “B”;

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and,

d)         the Civic Administration BE REQUESTED to undertake a review, with a report at a future meeting of the Community and Protective Services Committee, on the platform, system and needs of each user of the communications system to determine the most cost effective and reliable system for communication for each of the services, recognizing and addressing the need for interoperability between the services, as well the need for a level of stability and insulation against the rapid changes in software requirements; it being noted this review should also develop the appropriate process or methodology for on-going management of the system, including organizational design and budget development; and it being further noted that the Civic Administration should seek input from experts in the area.  (2015-P03/L04)

Motion Passed

YEAS: B. Armstrong, J. Morgan, T. Park, M. Salih (4)

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

14.

Deferred Matters List

That the Community and Protective Services Committee (CPSC) Deferred Matters List, as at November 2015, BE RECEIVED.

Motion Passed

YEAS: B. Armstrong, J. Morgan, T. Park, M. Salih (4)

VI.

CONFIDENTIAL

(Confidential Appendix enclosed for Members only.)

C-1.

A matter to be considered for the purpose of instructions and directions to officers and employees of the Corporation pertaining to a lease of office space; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed acquisition of land; commercial and financial information supplied in confidence pertaining to the proposed acquisition the disclosure of which  could reasonably be expected to, prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed lease that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed acquisition whose disclosure could reasonably be expected to prejudice the economic interests of the  Corporation or its competitive position; information concerning the proposed acquisition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed lease of office space.

C-2. to C-6

Matter spertaining to personal matters about identifiable individuals, including municipal or local board employees, relating to the 2016 Mayor’s New Year’s Honour List.

Motion Passed

YEAS: B. Armstrong, J. Morgan, T. Park, M. Salih (4)

VII.

ADJOURNMENT