I.

CALL TO ORDER

1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

II.

CONSENT ITEMS

2.

Burbrook Trunk Storm Sewer Project Award

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to confirmation of project and the award of contract for the construction of the Burbrook Trunk Storm Sewer Project:

a)         the price submitted by Ward and Burke Microtunnelling Ltd. of $9,521,970.00, excluding H.S.T., for the 2015 Burbrook Trunk Storm Sewer Project, BE ACCEPTED; it being noted that the price submitted by Ward and Burke Microtunnelling Ltd. meets the City's specifications and requirements in all areas and includes the installation of two crossings under CN Rail;

b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the revised staff report dated August 24, 2015, as Appendix ‘A’;

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this work, including that required to obtain Canadian National Railway approvals, working easements, and Permit To Take Water;

d)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project (Tender 15-87); and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2015-A05)

Motion Passed

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

3.

Amendments to the Traffic and Parking By-law to Address Safety Issues during the Western Fair

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-laws appended to the staff report dated August 24, 2015, as Appendices ‘A’ & ‘B’, BE INTRODUCED at the Municipal Council meeting to be held on September 1, 2015, for the purpose of amending the Traffic and Parking By-law (P.S. 111) to address safety concerns during the Western Fair.  (2015-C01A)

Motion Passed

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

4.

Transportation Energy Optimization Plan (TEOP) Phase 1 Contract Award

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of the Transportation Energy Optimization Plan (TEOP) 2015 LED Street Light Upgrade Phase 1 Project:

a)         the proposal submitted by Realterm Energy Corp., for the 2015 LED Street Light Upgrade Phase 1 in the amount of $4,999,422.97, excluding H.S.T., in accordance with Section 12.2 (b) of the Procurement of Goods and Services Policy BE ACCEPTED;

b)         the financing for the project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated August 24, 2015, as Appendix ‘A’;

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.   (2015-A05)

Motion Passed

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

5.

Shift Rapid Transit Initiative Appointment of Survey Consultants

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of consultant surveyors for the Shift Rapid Transit Initiative:

a)         Callon Dietz Incorporated, BE APPOINTED Survey Consultant to complete the engineering survey for the Environmental Assessment North and East Corridors, in the amount of $167,750.00, excluding H.S.T., in accordance with Section 15.2 (d) of the Procurement of Goods and Services Policy;

b)         Archibald, Gray and McKay Ltd., BE APPOINTED Survey Consultant to complete the engineering survey for the Environmental Assessment South and West Corridors, in the amount of $190,190.00, excluding H.S.T., in accordance with Section 15.2 (d) of the Procurement of Goods and Services Policy;

c)         the financing for these assignments BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated August 24, 2015, as Appendix ‘A’;

d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

e)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultants for the work; and, 

f)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.   (2015-A05)

Motion Passed

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

6.

Veterans Memorial Parkway Noise Attenuation Wall Current Noise Levels

That, on the recommendation of the Director, Roads and Transportation, the staff report dated August 24, 2015, with respect to the Veterans Memorial Parkway noise attenuation wall current noise levels, BE RECEIVED for information.  (2015-T04)

Motion Passed

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

7.

Local Improvement Initiation-Franklinway Crescent and Franklinway Gate

That the following actions be taken with respect to the construction of sanitary sewer and watermain as part of the Local Improvement Program, on initiation, for Franklinway Crescent and Franklinway Gate:

a)         the City Clerk BE AUTHORIZED to proceed under the provisions of The Municipal Act, 2001, Ontario Regulation 586/06 with the publishing and the serving of Notice of the Municipal Council’s intention to undertake these works in accordance with the following estimated cost breakdown:

b)         the financing for this project BE APPROVED in accordance with the Local Improvement Report appended to the staff report dated August 24, 2015, as Appendix 'A';

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)         the attached communication dated August 21, 2015, from Councillor J. Morgan, with respect to the Local Improvement Process pertaining to the above-noted works, BE RECEIVED;

e)         the Civic Administration BE REQUESTED to report back on:

i)              potential improvements to community outreach related to the local improvement process, particularly related to informal surveys; and,

ii)         setting clear guidelines for the conditions under which Council will consider initiating a local improvement; and,

f)         the Civic Administration BE REQUESTED to review the regulations for petitions under the local improvement process to ensure that the process is fair and equitable for those who are potentially impacted by the process and to include any suggested improvements in feedback to the Province of Ontario.    (2015-D24)

Motion Passed

YEAS: J. Helmer, T. Park, H.L. Usher, M. van Holst (4)

NAYS: V. Ridley (1)

III.

SCHEDULED ITEMS

8.

London Transit Commission 2014 Annual Report

That the London Transit Commission 2014 Annual Report, dated April 2015, BE RECEIVED for information; it being noted that the Civic Works Committee heard a verbal overview from K. Paleczny, General Manager, London Transit Commission with respect to this matter.  (2015-C05)

Motion Passed

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

IV.

ITEMS FOR DIRECTION

None

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

9.

Deferred Matters List

That the following actions be taken with respect to the Civic Works Committee (CWC) Deferred Matters List, as at July 28, 2015:

a)         items 31 and 34 BE REMOVED as they are complete;

b)         item 37 remain on the list with the status being “IN PROGRESS”, to be reviewed as part of overall Winter Maintenance Multi-year Budgeting Strategy; and,

c)         the Deferred Matters List,  as amended above, BE RECEIVED.

Motion Passed

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

10.

(ADDED) Permitting Overnight Parking Additional Months of the Year

That the Civic Administration BE DIRECTED to bring forward a draft proposed by-law, at the Municipal Council meeting on September 1, 2015, to amend the Traffic and Parking By-law (PS-111) in order to provide for a pilot project for permitting overnight parking up to and including November 1, 2015;

it being noted that the Civic Administration will provide additional information regarding the implications of the pilot project at the Municipal Council meeting of September 1, 2015, for consideration by the Municipal Council; it being understood that the findings from the pilot project, should it be implemented, would be used in assessing overnight parking provisions for future years.  (2015-T02)

Motion Passed

YEAS: J. Helmer, T. Park, V. Ridley, M. van Holst (4)

NAYS: H.L. Usher (1)

VI.

ADJOURNMENT

The meeting adjourned at 3:35 PM.