Strategic Priorities and Policy Committee

Report

18th Meeting of the Strategic Priorities and Policy Committee

Tuesday, November 30, 2021 at 4:00 P.m. - 5:00 P.m.

2021 Meeting - Virtual Meeting during the COVID-19 Emergency

Please check the City website for current details of COVID-19 service impacts.

Meetings can be viewed via live-streaming on YouTube and the City website

PRESENT:

• Mayor E. Holder (Chair),
• Councillors M. van Holst,
• S. Lewis,
• M. Salih,
• J. Helmer,
• M. Cassidy,
• M. Hamou,
• J. Morgan,
• S. Lehman,
• A. Hopkins,
• P. Van Meerbergen,
• S. Turner,
• E. Peloza,
• J. Fyfe-Millar,
• and S. Hillier

ALSO PRESENT:

• K. Van Lammeren, B. Westlake-Power

  Remote Attendance:  L. Livingstone, A. Barbon, B. Card, S. Corman, J. Davison, K. Dickins, G. Kotsifas, K. Scherr, C. Smith, M. Schulthess
  The meeting is called to order at 4:01 PM; it being noted that the following were in remote attendance:  Councillors M. van Holst, M. Salih, J. Helmer, S. Lehman, A. Hopkins, P. Van Meerbergen, S. Turner, S. Hillier. 
  
  

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1.

Disclosures of Pecuniary Interest

Councillor S. Turner discloses a pecuniary interest with respect item 4.10, having to do with the London Public Library (LPL) Board of Directors vacancy, by indicating that his spouse is employed by the LPL.  

2.

Consent

2.1

Strategy to Reduce Core Area Vacancy

• Moved by: M. Cassidy
  Seconded by: J. Fyfe-Millar

  That, on the recommendation of the Deputy City Manager, Planning and Economic Development, the following actions be taken with respect to a proposed strategy that sets out potential tools that may assist in reducing core area land and building vacancy: 

  a)    the staff report dated November 30, 2021 entitled Terms of Reference to Address the Council Resolution from July 6, 2021 BE RECEIVED;

  b)    the Terms of Reference described in the staff report as Appendix "A": Terms of Reference: Scope of Work to Address the Council Resolution from July 6, 2021 BE APPROVED;

  c)    the integration of the work to address the Council Resolution from May 25, 2021 with respect to parking in the core into this Terms of Reference BE APPROVED;

  d)    the Civic Administration BE DIRECTED to work with the LEDC to develop a business case for consideration from the $10 Million funding previously authorized to be contributed to the Economic Development Reserve Fund to support social and economic recovery measures; and,

  e)    the Civic Administration BE DIRECTED to move forward with the Implementation Plan described in the report dated November 29, 2021.

  
  

  Yeas: (15)

  M. van Holst, M. Salih, J. Helmer, M. Cassidy, J. Morgan, A. Hopkins, S. Turner, S. Lewis, S. Hillier, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, J. Fyfe-Millar, and M. Hamou

  
  
  
  Motion Passed (15 to 0)

2.2

November 2021 Semi-Annual Progress Report and 2021 Report to the Community

• Moved by: A. Hopkins
  Seconded by: M. Cassidy

  That, on the recommendation of the City Manager, the staff report dated November 30, 2021 including the November 2021 Semi-Annual Progress Report and 2021 Report to the Community BE RECEIVED for information.

  
  

  Yeas: (15)

  M. van Holst, M. Salih, J. Helmer, M. Cassidy, J. Morgan, A. Hopkins, S. Turner, S. Lewis, S. Hillier, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, J. Fyfe-Millar, and M. Hamou

  
  
  
  Motion Passed (15 to 0)

2.3

2021 Resident Satisfaction Survey

• Moved by: E. Peloza
  Seconded by: J. Fyfe-Millar

  That, on the recommendation of the City Manager, the staff report dated November 30, 2021, including the 2021 Resident Satisfaction Survey, BE RECEIVED for information.

  
  

  Yeas: (15)

  M. van Holst, M. Salih, J. Helmer, M. Cassidy, J. Morgan, A. Hopkins, S. Turner, S. Lewis, S. Hillier, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, J. Fyfe-Millar, and M. Hamou

  
  
  
  Motion Passed (15 to 0)

3.

Scheduled Items

3.1

Delegation - Brian Hill, Member - 9th Report of the Diversity, Inclusion and Anti-Oppression Advisory Committee

• Moved by: S. Hillier
  Seconded by: J. Helmer

  That the following actions be taken with respect to the 9th Report of the Diversity, Inclusion and Anti-Oppression Advisory Committee from its meeting held on November 18, 2021:

  a) the following actions be taken with respect to the Policy and Planning Sub-Committee:

  i)    the final DIAAC 2021 Year End Report BE FORWARDED to the Strategic Priorities and Policy Committee and the Civic Administration for their consideration; and,

  ii)    the verbal update from K. Arnold, with respect to the Policy and Planning Sub-Committee report, BE RECEIVED;

  it being noted that the Diversity, Inclusion and Anti-Oppression Advisory Committee (DIAAC) held a general discussion with respect to the following Council Policies: Flags at City Hall, Illumination of City of London Buildings and Amenities, and Issuance of Proclamations Policy; 

  it being further noted that the Policy and Planning Sub-Committee will report back to DIAAC with potential recommendations for amendments with respect to the above-noted policies;

  b) the following actions be taken with respect to the River Road Golf Course Arson Incident:

  i)    B. Hill, member of the Diversity, Inclusion and Anti-Oppression Advisory Committee (DIAAC), BE AUTHORIZED to speak on behalf of DIAAC with respect to this matter, at the Strategic Priorities and Policy Committee (SPPC) meeting to be held on November 30, 2021; and,

  ii)    a Sub-Committee BE ESTABLISHED to prepare a communication, with respect to this matter, to be presented at the above-noted SPPC meeting;

  c) clauses 1.1, 2.1, 2.2, 3.1, 4.1, 4.2,4.4 and 5.1 BE RECEIVED;

  it being noted that the Strategic Priorities and Policy Committee received a verbal report from B. Hill with respect to this matter.

  
  

  Yeas: (15)

  M. van Holst, M. Salih, J. Helmer, M. Cassidy, J. Morgan, A. Hopkins, S. Turner, S. Lewis, S. Hillier, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, J. Fyfe-Millar, and M. Hamou

  
  
  
  Motion Passed (15 to 0)

4.

Items for Direction

4.1

(ADDED) - REVISED - Committee Appointment Preferences submitted by Council Members

• Moved by: M. Cassidy
  Seconded by: S. Turner

  That the following appointments BE MADE to the Standing Committees of the Municipal Council for the term December 1, 2021 to November 14, 2022:
  
  a) Planning and Environment Committee 
  
  Councillor A. Hopkins (Chair)
  Councillor S. Lehman
  Councillor S. Lewis
  Councillor S. Hillier
  Councillor S. Turner
  
  b) Civic Works Committee
  
  Councillor E. Peloza (Chair)
  Councillor J. Fyfe-Millar
  Councillor M. van Holst
  Councillor P. Van Meerbergen
  Councillor J. Helmer
  
  c) Community and Protective Services Committee
  
  Councillor M. Cassidy (Chair)
  Councillor M. Hamou
  Councillor J. Helmer
  Councillor M. Salih
  Councillor S. Hillier
  
  d) Corporate Services Committee
  
  Councillor S. Lewis (Chair)

  Councillor J. Morgan
  Councillor J. Fyfe-Millar
  Councillor M. Cassidy
  Councillor M. Hamou

  
  

  Yeas: (15)

  M. van Holst, M. Salih, J. Helmer, M. Cassidy, J. Morgan, A. Hopkins, S. Turner, S. Lewis, S. Hillier, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, J. Fyfe-Millar, and M. Hamou

  
  
  
  Motion Passed (15 to 0)

  Voting Record:

  
  
• Election:

  Appointment to the Planning and Environment Committee

  
  

  Councillor M. van Holst(9.33 %):	M. van Holst, M. Cassidy, S. Turner, S. Hillier, P. Van Meerbergen, J. Fyfe-Millar, and M. Hamou
  Councillor S. Lewis(18.67 %):	M. van Holst, M. Salih, J. Helmer, M. Cassidy, J. Morgan, A. Hopkins, S. Lewis, S. Hillier, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, J. Fyfe-Millar, and M. Hamou
  Councillor S. Lehman(20.00 %):	M. van Holst, M. Salih, J. Helmer, M. Cassidy, J. Morgan, A. Hopkins, S. Turner, S. Lewis, S. Hillier, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, J. Fyfe-Millar, and M. Hamou
  Councillor A. Hopkins(17.33 %):	M. Salih, J. Helmer, M. Cassidy, J. Morgan, A. Hopkins, S. Turner, S. Lewis, S. Hillier, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, and M. Hamou
  Councillor S. Turner(17.33 %):	M. van Holst, M. Salih, J. Helmer, M. Cassidy, J. Morgan, A. Hopkins, S. Turner, S. Lewis, E. Peloza, S. Lehman, Mayor E. Holder, J. Fyfe-Millar, and M. Hamou
  Councillor S. Hillier(17.33 %):	M. van Holst, M. Salih, J. Helmer, J. Morgan, A. Hopkins, S. Turner, S. Lewis, S. Hillier, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, and J. Fyfe-Millar
  Abstain(0.00 %):	None
  Absent(0.00 %):	None

  
  
  
  Majority Winner: Councillor S. Lehman; Councillor S. Lewis; Councillor A. Hopkins; Councillor S. Hillier; Councillor S. Turner
• Election:

  Selection of Chair for the Civic Works Committee

  
  

  Councillor E. Peloza(80.00 %):	M. Salih, J. Helmer, M. Cassidy, J. Morgan, S. Turner, S. Lewis, S. Hillier, E. Peloza, P. Van Meerbergen, Mayor E. Holder, J. Fyfe-Millar, and M. Hamou
  Councillor M. van Holst(20.00 %):	M. van Holst, A. Hopkins, and S. Lehman
  Abstain(0.00 %):	None
  Absent(0.00 %):	None

  
  
  
  Majority Winner: Councillor E. Peloza

4.2

Consideration of Appointment to the Covent Garden Market Board of Directors (Requires 1 Council Member)

• Moved by: M. van Holst
  Seconded by: P. Van Meerbergen

  That Councillor J. Fyfe-Millar BE APPOINTED to the Covent Garden Market Board of Directors for the term ending November 14, 2022.

  
  

  Yeas: (15)

  M. van Holst, M. Salih, J. Helmer, M. Cassidy, J. Morgan, A. Hopkins, S. Turner, S. Lewis, S. Hillier, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, J. Fyfe-Millar, and M. Hamou

  
  
  
  Motion Passed (15 to 0)

4.3

Consideration of Appointment to the London & Middlesex Community Housing (Requires 1 Council Member)

• Moved by: M. van Holst
  Seconded by: M. Hamou

  That the following actions be taken:
  
  a)  Councillor S. Lewis BE APPOINTED to the London and Middlesex Community Housing for the term ending November 14, 2022; and,
  
  b) the City Clerk BE DIRECTED to bring forward applications to be considered to fill the tenant vacancy at a future meeting of the Strategic Priorities and Policy Committee;
  
  it being noted that the Strategic Priorities and Policy Committee received a communication dated November 22, 2021 from P. Chisholm, Chief Executive Officer, London & Middlesex Community Housing with respect to this matter.

  
  

  Yeas: (15)

  M. van Holst, M. Salih, J. Helmer, M. Cassidy, J. Morgan, A. Hopkins, S. Turner, S. Lewis, S. Hillier, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, J. Fyfe-Millar, and M. Hamou

  
  
  
  Motion Passed (15 to 0)

4.4

Consideration of Appointment to the London Transit Commission (Requires 1 Council Member)

• Moved by: M. Cassidy
  Seconded by: M. van Holst

  That Councillor A. Hopkins BE APPOINTED to the London Transit Commission for the term ending November 14, 2022.

  
  

  Yeas: (15)

  M. van Holst, M. Salih, J. Helmer, M. Cassidy, J. Morgan, A. Hopkins, S. Turner, S. Lewis, S. Hillier, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, J. Fyfe-Millar, and M. Hamou

  
  
  
  Motion Passed (15 to 0)

  Voting Record:

  
  
• Election:

  Councillor appointment to the London Transit Commission

  
  

  Councillor Fyfe Millar(40.00 %):	M. van Holst, S. Hillier, P. Van Meerbergen, S. Lehman, J. Fyfe-Millar, and M. Hamou
  Councillor Hopkins(60.00 %):	M. Salih, J. Helmer, M. Cassidy, J. Morgan, A. Hopkins, S. Turner, S. Lewis, E. Peloza, and Mayor E. Holder
  Abstain(0.00 %):	None
  Absent(0.00 %):	None

  
  
  
  Majority Winner: Councillor Hopkins

4.5

Consideration of Appointment to the Middlesex-London Health Unit Board of Directors (Requires 1 Council Member)

• Moved by: P. Van Meerbergen
  Seconded by: A. Hopkins

  That Councillor M. Hamou BE APPOINTED to the Middlesex-London Health Unit Board of Directors for the term ending November 14, 2022.

  
  

  Yeas: (15)

  M. van Holst, M. Salih, J. Helmer, M. Cassidy, J. Morgan, A. Hopkins, S. Turner, S. Lewis, S. Hillier, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, J. Fyfe-Millar, and M. Hamou

  
  
  
  Motion Passed (15 to 0)

  Voting Record:

  
  
• Election:

  Councillor appointment to the Middlesex-London Health Unit

  
  

  Councillor van Holst(6.67 %):	M. van Holst
  Councillor Hamou(93.33 %):	M. Salih, J. Helmer, M. Cassidy, J. Morgan, A. Hopkins, S. Turner, S. Lewis, S. Hillier, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, J. Fyfe-Millar, and M. Hamou
  Abstain(0.00 %):	None
  Absent(0.00 %):	None

  
  
  
  Majority Winner: Councillor Hamou

4.6

Consideration of Appointment to the Tourism London Board of Directors (Requires 1 Council Member)

• Moved by: P. Van Meerbergen
  Seconded by: J. Fyfe-Millar

  That Councillor S. Hillier BE APPOINTED to the Tourism London Board of Directors for the term ending November 14, 2022; it being noted that the Strategic Priorities and Policy Committee received a communication dated September 23, 2021 from C. Finn, General Manager, Tourism London regarding this matter.

  
  

  Yeas: (15)

  M. van Holst, M. Salih, J. Helmer, M. Cassidy, J. Morgan, A. Hopkins, S. Turner, S. Lewis, S. Hillier, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, J. Fyfe-Millar, and M. Hamou

  
  
  
  Motion Passed (15 to 0)

  Voting Record:

  
  
• Election:

  Appointment of a Councillor to the Tourism London Board of Directors

  
  

  Councillor J. Fyfe Millar(26.67 %):	J. Morgan, A. Hopkins, S. Lewis, and J. Fyfe-Millar
  Councillor S. Hillier(40.00 %):	M. Salih, J. Helmer, S. Hillier, E. Peloza, P. Van Meerbergen, and Mayor E. Holder
  Councillor M. van Holst(33.33 %):	M. van Holst, M. Cassidy, S. Turner, S. Lehman, and M. Hamou
  Abstain(0.00 %):	None
  Absent(0.00 %):	None

  
  
  
  Majority Winner: No majority
• Election:

  Appointment of a Councillor to the Tourism London Board of Directors

  
  

  Councillor S. Hillier(60.00 %):	M. Salih, J. Helmer, J. Morgan, A. Hopkins, S. Lewis, S. Hillier, E. Peloza, P. Van Meerbergen, and Mayor E. Holder
  Councillor M. van Holst(40.00 %):	M. van Holst, M. Cassidy, S. Turner, S. Lehman, J. Fyfe-Millar, and M. Hamou
  Abstain(0.00 %):	None
  Absent(0.00 %):	None

  
  
  
  Majority Winner: Councillor S. Hillier

4.7

Consideration of Appointment to the Western Fair Association Programming Council (Requires 1 Council Member)

• Moved by: J. Morgan
  Seconded by: M. van Holst

  That Councillor S. Hillier BE APPOINTED to the Western Fair Association Programming Council for the term ending November 14, 2022; it being noted that the Strategic Priorities and Policy Committee received a communication dated October 14, 2021 from R. Ash, CEO, Western Fair District with respect to this matter.

  
  

  Yeas: (15)

  M. van Holst, M. Salih, J. Helmer, M. Cassidy, J. Morgan, A. Hopkins, S. Turner, S. Lewis, S. Hillier, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, J. Fyfe-Millar, and M. Hamou

  
  
  
  Motion Passed (15 to 0)

4.8

Consideration of Appointment to the Committee of Adjustment (Requires 1 Member at Large)

• Moved by: P. Van Meerbergen
  Seconded by: S. Turner

  That Antonio D. Santiago BE APPOINTED to the Committee of Adjustment for the term ending November 14, 2022.

  
  

  Yeas: (14)	M. van Holst, M. Salih, M. Cassidy, J. Morgan, A. Hopkins, S. Turner, S. Lewis, S. Hillier, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, J. Fyfe-Millar, and M. Hamou
  Nays: (1)	J. Helmer

  
  
  
  Motion Passed (14 to 1)

  Voting Record:

  
  
• Election:

  Appointment to the Committee of Adjustment

  
  

  Hadleigh McAlister(26.67 %):	J. Morgan, S. Lewis, S. Lehman, and J. Fyfe-Millar
  Antonio D. Santiago(46.67 %):	M. van Holst, M. Cassidy, S. Hillier, E. Peloza, P. Van Meerbergen, Mayor E. Holder, and M. Hamou
  Amanda Stratton(26.67 %):	M. Salih, J. Helmer, A. Hopkins, and S. Turner
  Abstain(0.00 %):	None
  Absent(0.00 %):	None

  
  
  
  Majority Winner: No majority

4.9

4th and 5th Reports of the Governance Working Group

• That the following actions be taken with respect to the 4th and 5th Reports of the Governance Working Group from its meetings held on November 8 and 15, 2021, respectively:

  a)    the Civic Administration BE DIRECTED to report back to the November 15 meeting of the Governance Working Group with respect to draft information related to the following potential amendments to the Council Members’ Expense Account Policy, prior to moving any recommendations to the SPPC:
  
  i)     an amendment to the Councillor Expense Account that would provide for one annual ward-wide mail out per year, including printing and distribution by Canada Post, to be covered by the Office budget, not individual expense accounts; it being noted that this opportunity would provide for a more equitable opportunity for outreach with citizenry between wards of various size and population;  
  
  ii)     an amendment to the Councillor Expense Account (and related policies) that would remove the ability to claim home internet costs for reimbursement;
  
  iii)     an amendment to 4.2 c) iii) to add additional permissive wording for community and/or ward events, including but not limited to prizes, rental or other “sponsorship” while maintaining the annual $1,200 maximum value and include some potential examples of these uses;
  
  iv)     an amendment to 4.2 c) vi) to add more permissive wording for advertisements that would reduce limitations on use and types including to not be limited to newspaper publications, permit various media opportunities and while maintaining the annual $1,000 maximum;
  
  v)     an amendment to 4.2 a) to include conference registration for FCM and AMO as an expense that is excluded from the expense account, and to be covered by the general office budget; it being noted that any associated travel expenses would continue to be covered by c) i);
  
  b)    the following actions be taken with respect to the general operations of Municipal Council:
  
  i)     the Civic Administration BE DIRECTED to make the necessary changes to facilitate Council meetings to be held starting at 1:00 PM, beginning with the 2022 term of Council, while still being based on the current meeting schedule; it being noted that the 2022/2023 meeting calendar will reflect this change when it is brought forward to a future Corporate Services Committee meeting for consideration; and,
  
  ii)      the Civic Administration BE DIRECTED to report back to the GWG with respect to recommendations related to the survey results and other feedback related to the staff support model in the Councillors’ office, in terms of the themes of increased resources and more flexibility in support duties;
  
  it being noted that the Governance Working Group received the Councillor survey results with respect to this matter;

  c)     that consideration of clause 3.1 of the 5th Report of the Governance Working Group, related to the Advisory Committee Review Final Report BE REFERRED to a future meeting of the Governance Working Group (GWG) in order to invite all members of the current advisory committees to have a discussion with the GWG with respect to this matter;

  d)    the attached revised Council Members' Expense Account Policy BE FORWARDED to the Strategic Priorities and Policy Committee for approval; it being noted that the proposed changes would come into effect for the next term of Council; and

  e)     clauses 1.1 and 3.3 from the 4th Report of the Governance Working Group and clauses 1.1, 2.1 and 4.2 from the 5th Report of the Governance Working BE RECEIVED:
  
  it being noted that the Strategic Priorities and Policy Committee received a communication dated November 25, 2021 from S. Franke, President, Urban League of London with respect to the City's Advisory Committees.

  
  
  
  Motion Passed

  Voting Record:

  
  
• Moved by: J. Morgan
  Seconded by: S. Lewis

  Motion to approve the 4th Report of the Governance Working Group - excluding clause 3.2 - Operations of Municipal Council: 

  That the following actions be taken with respect to the 4th and 5th Reports of the Governance Working Group from its meetings held on November 8 and 15, 2021, respectively:
  a) the Civic Administration BE DIRECTED to report back to the November 15 meeting of the Governance Working Group with respect to draft information related to the following potential amendments to the Council Members’ Expense Account Policy, prior to moving any recommendations to the SPPC:

  i)     an amendment to the Councillor Expense Account that would provide for one annual ward-wide mail out per year, including printing and distribution by Canada Post, to be covered by the Office budget, not individual expense accounts; it being noted that this opportunity would provide for a more equitable opportunity for outreach with citizenry between wards of various size and population;  

  ii)     an amendment to the Councillor Expense Account (and related policies) that would remove the ability to claim home internet costs for reimbursement;

  iii)     an amendment to 4.2 c) iii) to add additional permissive wording for community and/or ward events, including but not limited to prizes, rental or other “sponsorship” while maintaining the annual $1,200 maximum value and include some potential examples of these uses;

  iv)     an amendment to 4.2 c) vi) to add more permissive wording for advertisements that would reduce limitations on use and types including to not be limited to newspaper publications, permit various media opportunities and while maintaining the annual $1,000 maximum;

  v)     an amendment to 4.2 a) to include conference registration for FCM and AMO as an expense that is excluded from the expense account, and to be covered by the general office budget; it being noted that any associated travel expenses would continue to be covered by c) i);

  and,  clauses 1.1 and 3.3 from the 4th Report of the Governance Working Group BE RECEIVED.

  
  

  Yeas: (12)	M. van Holst, M. Salih, M. Cassidy, J. Morgan, S. Lewis, S. Hillier, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, J. Fyfe-Millar, and M. Hamou
  Nays: (3)	J. Helmer, A. Hopkins, and S. Turner

  
  
  
  Motion Passed (12 to 3)
• Moved by: J. Morgan
  Seconded by: J. Fyfe-Millar

  Motion that clause 3.2 a) of the 4th Report of the Governance Working Group BE APPROVED. 

  b) the following actions be taken with respect to the general operations of Municipal Council:

  i)     the Civic Administration BE DIRECTED to make the necessary changes to facilitate Council meetings to be held starting at 1:00 PM, beginning with the 2022 term of Council, while still being based on the current meeting schedule; it being noted that the 2022/2023 meeting calendar will reflect this change when it is brought forward to a future Corporate Services Committee meeting for consideration; and,

  
  

  Yeas: (11)	M. van Holst, M. Salih, J. Helmer, J. Morgan, S. Lewis, S. Hillier, E. Peloza, S. Lehman, Mayor E. Holder, J. Fyfe-Millar, and M. Hamou
  Nays: (4)	M. Cassidy, A. Hopkins, S. Turner, and P. Van Meerbergen

  
  
  
  Motion Passed (11 to 4)
• Moved by: A. Hopkins
  Seconded by: M. van Holst

  That a recess until 7:35 PM, BE APPROVED.  

  
  
  
  Motion Passed

  The Strategic Priorities and Policy Committee recesses from 7:18 PM to 7:35 PM.  

  
  
• Moved by: J. Morgan
  Seconded by: J. Fyfe-Millar

  Motion that clause 3.2 b) of the 4th Report of the Governance Working Group, BE APPROVED:

  ii)      the Civic Administration BE DIRECTED to report back to the GWG with respect to recommendations related to the survey results and other feedback related to the staff support model in the Councillors’ office, in terms of the themes of increased resources and more flexibility in support duties;
  
  it being noted that the Governance Working Group received the Councillor survey results with respect to this matter;

  
  

  Yeas: (15)

  M. van Holst, M. Salih, J. Helmer, M. Cassidy, J. Morgan, A. Hopkins, S. Turner, S. Lewis, S. Hillier, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, J. Fyfe-Millar, and M. Hamou

  
  
  
  Motion Passed (15 to 0)
• Moved by: J. Morgan
  Seconded by: J. Fyfe-Millar

  That clause 3.1 of the 5th Report of the Governance Working Group BE APPROVED:

   On the recommendation of the City Clerk, the following actions be taken with respect to the City of London Advisory Committee Review:
  i)    the report dated November 15, 2021 entitled “Advisory Committee Review – Final Report”, BE RECEIVED and the current review BE CLOSED;
  ii)    the revised Terms of Reference for London Community Advisory Committees BE APPROVED for enactment in 2022;
  iii)    the Civic Administration BE DIRECTED to report back to the Governance Working Group with respect to an updated General Terms of Reference for All Advisory Committees, to support the structure approved in part b), above; and,
  iv)    the membership appointments to the Ecological Community Advisory Committee, Environmental Stewardship and Action Advisory Committee and Integrated Transportation Community Advisory Committee BE PAUSED until such time as the work of the Mobility Master Plan and Climate Emergency Action Plan Task Forces have initiated and/or completed their work;

  
  
  
  
  
• Moved by: J. Helmer
  Seconded by: S. Turner

  That consideration of clause 3.1 of the 5th Report of the Governance Working Group, related to the Advisory Committee Review Final Report BE REFERRED to a future meeting of the Governance Working Group (GWG) in order to invite all members of the current advisory committees to have a discussion with the GWG with respect to this matter.

  
  

  Yeas: (8)	M. Salih, J. Helmer, M. Cassidy, J. Morgan, A. Hopkins, S. Turner, E. Peloza, and J. Fyfe-Millar
  Nays: (7)	M. van Holst, S. Lewis, S. Hillier, P. Van Meerbergen, S. Lehman, Mayor E. Holder, and M. Hamou

  
  
  
  Motion Passed (8 to 7)
• Moved by: M. Cassidy
  Seconded by: A. Hopkins

  That section 4.2 c) vii) of the Draft Council Members' Expense Account Policy BE AMENDED by deleting the following:  "but excluding home internet costs, services or equipment;" 

  
  

  Yeas: (12)	M. van Holst, M. Salih, J. Helmer, M. Cassidy, J. Morgan, A. Hopkins, S. Turner, S. Hillier, S. Lehman, Mayor E. Holder, J. Fyfe-Millar, and M. Hamou
  Nays: (3)	S. Lewis, E. Peloza, and P. Van Meerbergen

  
  
  
  Motion Passed (12 to 3)
• Moved by: J. Morgan
  Seconded by: J. Fyfe-Millar

  That Clause 4.1 of the 5th Report of the Governance Working Group BE APPROVED:

  d)    the attached revised Council Members' Expense Account Policy BE FORWARDED to the Strategic Priorities and Policy Committee for approval; it being noted that the proposed changes would come into effect for the next term of Council; 

  
  

  Yeas: (12)	M. van Holst, M. Salih, M. Cassidy, J. Morgan, A. Hopkins, S. Turner, S. Lewis, S. Hillier, E. Peloza, Mayor E. Holder, J. Fyfe-Millar, and M. Hamou
  Nays: (2)	J. Helmer, and P. Van Meerbergen
  Absent: (1)	S. Lehman

  
  
  
  Motion Passed (12 to 2)
• Moved by: J. Morgan
  Seconded by: M. van Holst

  That the balance of the 5th Report of the GWG and the relate correspondence from the Urban League of London, dated November 25, 2021, BE APPROVED. 

  
  

  Yeas: (14)	M. van Holst, M. Salih, J. Helmer, M. Cassidy, J. Morgan, A. Hopkins, S. Turner, S. Lewis, S. Hillier, E. Peloza, P. Van Meerbergen, Mayor E. Holder, J. Fyfe-Millar, and M. Hamou
  Absent: (1)	S. Lehman

  
  
  
  Motion Passed (14 to 0)

4.10

London Public Library Board of Directors Vacancy

• Moved by: J. Fyfe-Millar
  Seconded by: M. van Holst

  That the following actions be taken with respect to the Library Board of Directors vacancy notification:
  
  a)  contact current applications on file, to confirm that those individuals remain interested in consideration for appointment;

  b) seek additional applications to fill the vacancy on the Board; and,

  c) bring forward applications, noted in parts a) and b), above for consideration at a future meeting of the Strategic Priorities and Policy Committee.

  
  

  Yeas: (13)	M. van Holst, M. Salih, J. Helmer, M. Cassidy, J. Morgan, A. Hopkins, S. Lewis, S. Hillier, E. Peloza, P. Van Meerbergen, Mayor E. Holder, J. Fyfe-Millar, and M. Hamou
  Recuse: (1)	S. Turner
  Absent: (1)	S. Lehman

  
  
  
  Motion Passed (13 to 0)

5.

Deferred Matters/Additional Business

5.1

Governance Working Group Membership

• Moved by: J. Morgan
  Seconded by: M. Cassidy

  That members who may be interested in an appointment to the Governance Working Group BE INVITED to submit a communication for the December 7, 2021 Council meeting for consideration along with the 18th Report of the Strategic Priorities and Policy Committee.  

  
  

  Yeas: (14)	M. van Holst, M. Salih, J. Helmer, M. Cassidy, J. Morgan, A. Hopkins, S. Turner, S. Lewis, S. Hillier, E. Peloza, P. Van Meerbergen, Mayor E. Holder, J. Fyfe-Millar, and M. Hamou
  Absent: (1)	S. Lehman

  
  
  
  Motion Passed (14 to 0)

6.

Adjournment

• Moved by: M. Hamou
  Seconded by: J. Fyfe-Millar

  That the meeting BE ADJOURNED. 

  
  
  
  Motion Passed

  The meeting adjourns at 9:23 PM.