Council Agenda
Including Addeds

13th Meeting of City Council

Tuesday, June 26, 2018 at 4:00 P.m. - 5:00 P.m.

Council Chambers

The City of London is committed to making every effort to provide alternate formats and communication supports for Council, Standing or Advisory Committee meetings and information, upon request.  To make a request for any City service, please contact [email protected] or 519-661-2489 ext. 2425.

 

The Council will break for dinner at approximately 6:30 PM, as required.

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1.

Disclosures of Pecuniary Interest

2.

Recognitions

2.1

2018 Tim Hickman Health and Safety Scholarship   

3.

Review of Confidential Matters to be Considered in Public

4.

Council, In Closed Session

Motion for Council, In Closed Session (Council will remain In Closed Session until approximately 5:15 PM, at which time Council will rise and reconvene in Public Session; Council may resume In Closed Session later in the meeting, if required.)

4.1

Personal Matters/Identifiable Individual/Litigation/PotentialLitigation/Solicitor-Client Privileged Advice

A matter pertaining to personal matters about an identifiable individual,including municipal or local board employees; Litigation or potentiallitigation, including matters before administrative tribunals, affecting themunicipality or local board; and advice that is subject to solicitor-clientprivilege, including communications necessary for that purpose. (6.1/11/PEC)

4.2

Land Acquisition/Solicitor-Client Privileged Advice

A matter pertaining to instructions and directions to officers and employees of the Corporation pertaining to a proposed acquisition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed acquisition of land; commercial and financial information supplied in confidence pertaining to the proposed acquisition the disclosure of which could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed acquisition that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed acquisition whose disclosure could reasonably be expected to prejudice the economic interests of the Corporation or its competitive position; information concerning the proposed acquisition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed acquisition. (6.1/13/CSC)

4.3

Land Acquisition/Solicitor-Client Privileged Advice

A matter pertaining to instructions and directions to officers and employees of the Corporation pertaining to a proposed acquisition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed acquisition of land; commercial and financial information supplied in confidence pertaining to the proposed acquisition the disclosure of which could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed acquisition that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed acquisition whose disclosure could reasonably be expected to prejudice the economic interests of the Corporation or its competitive position; information concerning the proposed acquisition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed acquisition. (6.2/13/CSC)

4.4

Land Acquisition/Solicitor-Client Privileged Advice

A matter pertaining to instructions and directions to officers and employees of the Corporation pertaining to a proposed acquisition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed acquisition of land; commercial and financial information supplied in confidence pertaining to the proposed acquisition the disclosure of which could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed acquisition that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed acquisition whose disclosure could reasonably be expected to prejudice the economic interests of the Corporation or its competitive position; information concerning the proposed acquisition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed acquisition. (6.3/13/CSC)

4.5

Litigation/Potential Litigation/Solicitor-Client Privileged Advice

A matter pertaining to an identifiable individual; employment-related matters; litigation or potential litigation affecting the municipality; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; advice or recommendations of officers and employees of the Corporation, including communications necessary for that purpose and for the purpose of providing instructions and directions to officers and employees of the Corporation. (6.4/13/CSC)

4.6

Personal Matters/Identifiable Individual

A matter pertaining to personal matters involving identifiable individuals who are municipal employees with respect to employment related matters and advice and recommendations of officers of the Corporation including communications necessary for that purpose. (6.5/13/CSC)

4.7

ADDED - Personal Matters/Identifiable Individual/Solicitor-Client Privileged Advice/Litigation/Potential Litigation

That the Audit Committee BE CONVENED in closed session with respect to item 6.1, being a matter pertaining to personal matters about an identifiable individual with respect to employment-related matters and advice and recommendations of officers and employees of the Corporation including communications necessary for that purpose; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and litigation or potential litigations, including matters before administrative tribunals, affecting the municipality or board. (6.1/2/AC)

5.

Confirmation and Signing of the Minutes of the Previous Meeting(s)

5.1

12th Meeting held on June 12, 2018

6.

Communications and Petitions

6.1

(ADDED) Councillor M. van Holst and Councilor P. Squire

(Refer to the Civic Works Committee Stage for Consideration with Clause 2.1 of the 10th Report of the Civic Works Committee)

 

7.

Motions of Which Notice is Given

8.

Reports

8.1

10th Report of the Civic Works Committee

1.

Disclosures of Pecuniary Interest

3.

(2.3) Parking Regulation Surveys

4.

(2.4) Hyde Park Road/Sunningdale Road West Roundabout - Detailed Design - Appointment of Consulting Engineer

5.

(2.5) Bradley Avenue Extension - Phase 2 - Wharncliffe Road South to Jalna Boulevard - Detailed Design - Appointment of Consulting Engineer

6.

(2.6) Wharncliffe Road South Improvements - Wharncliffe Road Bridge Rehabilitation - Detailed Design & Tendering - Appointment of Consulting Engineer

7.

(2.7) RFP 18-14 - Hydro Excavators

8.

(2.8) Appointment of Consulting Engineers - Infrastructure Renewal Program

9.

(2.10) Cavendish Crescent Trunk Sanitary and Storm Sewer Replacement (Contract No.9)

10.

(2.2) Amendments to the Traffic and Parking By-law (Relates to Bill No.s 305, 306, 307, 308 and 309)

11.

(2.9) Municipal Greenhouse (GHG) Challenge Fund Round Two Applications

14.

(5.1) Deferred Matters List

15.

(5.2) Commissioners Road and Southdale Road

16.

(5.3) Union Gas Site - Nixon Avenue and Southdale Road

17.

(5.4) Repaving Commissioners Road East

2.

(2.1) Victoria Bridge - Environmental Study Report

12.

(4.1) Innovate4Cities - A Global Climate Action Accelerator - Edmonton Declaration

13.

(4.2) Cycling Advisory Committee and Transportation Advisory Committee

8.2

11th Report of the Planning and Environment Committee

1.

Disclosures of Pecuniary Interest

2.

(2.1) 5th Report of the Trees and Forests Advisory Committee

3.

(2.3) Application - Portion of 1284 and 1388 Sunningdale Road West - Removal of Holding Provision (h-100) (H-8800) (Relates to Bill No. 316)

4.

(2.4) Application - 608 Springbank Drive - Removal of Holding Provisions (h-5 and h-201) (H-8911) (Relates to Bill No. 317)

5.

(2.8) Ontario's Main Street Revitalization Initiative - Municipal Funding Agreement (Relates to Bill No. 297)  

6.

(2.9) Local Planning Appeal Tribunal Transition Report  

7.

(2.10) 2018 Watershed Report Card

9.

(2.5) Capital Works Budget Cost Sharing for 164 Sherwood Forest Square

10.

(2.6) Application - 1900 Kilgorman Way (H-8854)

11.

(2.7) Notification to Tenants in the Planning Process

12.

(3.1) 7th Report of the Advisory Committee on the Environment

14.

(3.3) Parkland Dedication By-law CP-9 Update (Relates to Bill No. 299)

15.

(3.4) Application - 335-385 and 340-390 Saskatoon Street (OZ-8883) (Relates to Bill No.s 301 and 318)

16.

(3.5) Application - 809 Dundas Street (Z-8875)

17.

(3.6) Application - 1738, 1742, 1752 and 1756 Hamilton Road (39T-17502/OZ-8147) (Relates to Bill No.s 302 and 319)

18.

(3.7) Application - 1742 Hamilton Road (39CD-17501)

19.

(3.8) Application - 420 Fanshawe Park Road East (SPA18-024)

20.

(4.1) Tree Protection By-law C.P. - 1515-228 Amendments and Implementation Update (Relates to Bill No.)

21.

(4.2) The Dundas Place Manager Purchase of Service Agreement (Relates to Bill No. 298)

22.

(4.3) Subdivision Application Procedure - 3080 Bostwick Road; 3700 Colonel Talbot Road and 3645 Bostwick Road 

8.

(2.2) Hamilton Road Area CIP Forgivable Loan Program (Relates to Bill No. 300)

13.

(3.2) Demolition Request of Heritage Listed Property - 2154 Richmond Street  

23.

(5.1) 7th Report of the London Advisory Committee on Heritage

8.3

10th Report of the Community and Protective Services Committee

1.

Disclosures of Pecuniary Interest

2.

(2.2) RFP18-11 - Consulting Services - Kilally Fields

3.

(2.3) Promissory Note Between the City of London and The London Public Library (Relates to Bill No. 289)

4.

(2.4) Subsidized Bus Pass for Youth 13-17 Years of Age - Council By-law and Agreement (Relates to Bill No. 290)

5.

(2.5) Agreement - The Optimist Club of Fanshawe, London Fanshawe Optimist Park - Children & Youth Facilities (Relates to Bill No. 291)

6.

(2.6) Community Policing Partnership Program (Relates to Bill No. 292)

7.

(2.7) Safer Communities – 1,000 Officers Partnerships Program (Relates to Bill No. 293)

8.

(2.8) GreenON Social Housing Program (Relates to Bill No. 294)

9.

(2.9) Ontario Renovates Home Repair (Relates to Bill No. 295)

10.

(2.10) Request for Proposal 18-05 Social Housing Building Inventory – Building Condition Assessment and Reserve Fund Studies

11.

(2.11) Portable Housing Benefit – Special Priority Policy (PHB-SPP) Program (Relates to Bill No. 296)

12.

(2.12) Requested Amendments to the Terms of Reference for the Accessibility Advisory Committee

13.

(2.13) Source of Financing for the Simcoe School WWI Memorial Restoration

15.

(3.1) 4th Report of the Community Safety & Crime Prevention Advisory Committee

16.

(3.2) Choose London – Innovative, Vibrant and Global - London’s Newcomer Strategy

19.

(5.1) Deferred Matters List

20.

(5.2) 6th Report of the Animal Welfare Advisory Committee

21.

(5.3) 6th Report of the London Housing Advisory Committee

22.

(5.4) Richard B. Harrison Park Fire

23.

(5.5) Injured Firefighters

14.

(2.1) Odour Monitoring Pilot Program

17.

(4.1) 5th Report of the Accessibility Advisory Committee

18.

(4.2) Middlesex-London Health Unit Office Space Fit-up Funding Request

8.4

13th Report of the Corporate Services Committee

1.

Disclosures of Pecuniary Interest

2.

(2.1) Council Policy - Public Access During Council and Standing Committee Meetings (Relates to Bill No.303)

3.

(2.3) Appointment of Hearings Officers to Conduct Hearings Under Various City of London By-laws (Relates to Bill No.s 285 and 286) )

4.

(2.4) Infrastructure Canada's Smart Cities Challenge Update

5.

(2.6) Capital Budget Realignment - Bus Rapid Transit

6.

(2.7) Request for Prequalification 18-06 - Vendor of Record List for Interior Renovations

7.

(2.8) Procurement of Goods and Services Policy Revisions (Relates to Bill No. 288)

8.

(2.11) Update: Harassment and Discrimination - Third Party Review

9.

(2.2) Designation of Municipally Significant Events (Relates to Bill No. 304)

10.

(2.5) Southwestern Integrated Fibre Technology (SWIFT) Network Project (Relates to Bill No. 287)

11.

(2.9) Taxation of Railway Rights of Way - High Tonnage

12.

(2.10) Update: Workplace Diversity and Inclusion

13.

(3.1) Tax Adjustment Agenda

14.

(4.1) Covent Garden Market

15.

(4.2) Confirmation of Appointment to the Transportation Advisory Committee and the London Housing Advisory Committee

16.

(4.3) Request for Delegation Status at the July 17, 2018 Corporate Services Committee - Ontario Federation of Agriculture - Producing Prosperity in Ontario

9.

Added Reports

9.1

13th Report of Council In Closed Session

9.2

2nd Report of the Audit Committee

1.

Disclosures of Pecuniary Interest

2.

(3.1) London and Middlesex Housing Corporation

3.

(4.1) 2017 Financial Audit

4.

(4.2) Addendum Report to the January 2018 Internal Audit Report - Building Permit Review

5.

(4.3) Management Compensation Process Assessment - Internal Audit Report

6.

(4.4) Internal Audit Summary Update Memo

7.

(4.5) June 2017 - December 2018 Internal Audit Dashboard as at June 1, 2018

8.

(4.6) City of London Audit Committee Observation Summary as at June 1, 2018

9.

(5.1) Parking Revenue Generation Assessment

9.3

8th Report of the Strategic Priorities and Policy Committee

1.

Disclosures of Pecuniary Interest

2.

(2.1) 2019 Budget Schedule

3.

(2.2) Municipal Accommodation Tax - Required Agreements and By-laws

4.

(2.3)  Free of Fear Services for All Policy

5.

(3.1) London Hydro Inc. - 2017 Annual Meeting of the Shareholder Annual Resolutions

6.

(3.3) London & Middlesex Housing Corporation - 2017 Annual Meeting of the Shareholder Annual Resolutions

7.

(3.4) London & Middlesex Housing Corporation's Community Housing Revitalization Strategy

8.

(4.1) 9th Report of the Governance Working Group

9.

(4.2)  10th Report of the Governance Working Group

10.

Indigenous Relations Working Group

10.

Deferred Matters

11.

Enquiries

12.

Emergent Motions

13.

By-laws

By-laws to be read a first, second and third time:

13.1

Bill No. 284 By-law No. A.-_____-___

A by-law to confirm the proceeding of the Council Meeting held on the 26th day of June, 2018. (City Clerk)

13.2

Bill No. 285 By-law No. A.-_____-___

A by-law to amend By-law A.-6653-121 being “A by-law to establish the positions of Hearings Officer” to remove the requirement that the Hearings Officer be a resident of London and to remove the term of appointment. (2.3a/13/CSC)

13.3

Bill No. 286 By-law No. A.-_____-___

A by-law to approve the appointments of Hearings Officers in accordance with By-law A.- 6653-121 being “A by-law to establish the positions of Hearings Officer.” (2.3b/13/CSC)

13.4

Bill No. 287 By-law No. A.-_____-___

A by-law to approve an agreement between The Corporation of the City of London and Southwestern Integrated Fibre Technology Inc. (SWIFT) regarding funding in order to advance the development of the SWIFT Network. (2.5/13/CSC)

13.5

Bill No. 288 By-law No. A.-_____-___

A by-law to amend By-law A.-6151-17, being “A by-law to establish policies for the sale and other disposition of land, hiring of employees, procurement of goods and services, public notice, accountability and transparency, and delegation of powers and duties, as required under section 270(1) of the Municipal Act, 2001.” (2.8/13/CSC)

13.6

Bill No. 289 By-law No. A.-_____-___

A by-law to approve and execute a promissory note between The Corporation of the City of London, and The London Public Library and to authorize the Mayor and City Clerk to execute the agreement. (2.3/10/CPSC)

13.7

Bill No. 290 By-law No. A.-_____-___

A by-law to approve an agreement with the London Transit Commission for the establishment of a Youth Bus Pass for individuals 13 years of age up to and including 17 years of age, and to authorize a grant to the London Transit Commission for such purpose, and to authorize the Mayor and City Clerk to execute the agreement. (2.4/10/CPSC)

13.8

Bill No. 291 By-law No. A.-_____-___

A by-law to authorize and approve an Agreement with The Optimist Club of Fanshawe, London regarding Fanshawe Optimist Park. (2.5/10/CPSC)

13.9

Bill No. 292 By-law No. A.-_____-___

A by-law to approve the Community Policing Partnerships (CPP) Program and to authorize the Mayor and the City Clerk to execute the Agreement. (2.6/10/CPSC)

13.10

Bill No. 293 By-law No. A.-_____-___

A by-law to approve the Safer Communities – 1,000 Officers Partnership Program and to authorize the Mayor and the City Clerk to execute the Agreement. (2.7/10/CPSC)

13.11

Bill No. 294 By-law No. A.-_____-___

A by-law to approve the Transfer Payment Agreement for the GreenON Social Housing Program with the Housing Services Corporation; to authorize the Mayor and the City Clerk to execute the agreement; to authorize the Managing Director of Housing, Social Services and Dearness Home to execute any documents and reports in furtherance of this Agreement; and to authorize the Managing Director of Housing, Social Services and Dearness Home to execute the GreenON Social Housing Program Housing Provider Contribution Agreement. (2.8/10/CPSC)

13.12

Bill No. 295 By-law No. A.-_____-___

A by-law to approve the Ontario Renovates Home Repair Loan Agreement between the City of London and eligible applicants; to authorize the Managing Director of Housing, Social Services and Dearness Home to execute the Ontario Renovates Home Repair Loan Agreement. (2.9/10/CPSC)

13.13

Bill No. 296 By-law No. A.-_____-___

A by-law to approve the Transfer Payment Agreement for the Portable Housing Benefit Special Priority Policy Program with the Ministry of Housing and Ministry of Finance; to authorize the Mayor and the City Clerk to execute the agreement; and to authorize the Managing Director of Housing, Social Services and Dearness Home to execute any documents and reports in furtherance of this Agreement as required. (2.11/10/CPSC)

13.14

Bill No. 297 By-law No. A.-_____-___

A by-law to approve a Municipal Funding Agreement between the Association of Municipalities of Ontario and The Corporation of the City of London for Ontario’s Main Street Revitalization Initiative; and to authorize the Mayor and the City Clerk to execute the Agreement; and to delegate authority to the Managing Director, Parks and Recreation to allocate funding from this program to eligible projects aligned with Council-approved programs and plans, subject to future reporting to Municipal Council on the allocation of the funds; and to delegate authority to the Managing Director, Parks and Recreation to authorize such further and other documents that may be required in furtherance of the agreement. (2.8/11/PEC)

13.15

Bill No. 298 By-law No. A.-_____-___

A by-law to authorize a Purchase of Service Agreement between MainStreet London Revitalization Organization and The Corporation of the City of London for the provision of certain services related to management of Dundas Place; and to authorize the Mayor and the City Clerk to execute the Agreement. (4.2/11/PEC)

13.16

Bill No. 299 By-law No. CP-9-____

A by-law to amend By-law CP-9 entitled “A by-law to provide for the conveyance of land and cash in lieu thereof for park and other purposes.” (3.3a/11/PEC)  

13.17

Bill No. 300 By-law No. C.P.-_____-___

A by-law to establish financial incentives for the Hamilton Road Area Community Improvement Project Area. (2.2/11/PEC)

13.18

Bill No. 301 By-law No. C.P.-1284(__)-___

A by-law to amend the Official Plan for the City of London, 1989 relating to 335-385 and 340-390 Saskatoon Street. (3.4a/11/PEC)

13.19

Bill No. 302 By-law No. C.P.-1284(__)-___

A by-law to amend the Official Plan for the City of London, 1989 relating to properties located at 1738, 1742, 1752 and 1756 Hamilton Road. (3.6a/11/PEC)

13.20

Bill No. 303 By-law No. CPOL.-____

A by-law to implement a Council policy pertaining to public access during Council and Standing Committee Meetings. (2.1/13/CSC)

13.21

Bill No. 304 By-law No. CPOL.-____

A by-law to adopt a new Council Policy entitled “Designation of Municipally Significant Events Policy”. (2.2/13/CSC)

13.22

Bill No. 305 By-law No. PS-113-____

A by-law to amend By-law PS-113 entitled, “A by-law to regulate traffic and the parking of motor vehicles in the City of London.” (2.2a/10/CWC)

13.23

Bill No. 306 By-law No. PS-113-____

A by-law to amend By-law PS-113 entitled, “A by-law to regulate traffic and the parking of motor vehicles in the City of London.” (2.2b/10/CWC)

13.24

Bill No. 307 By-law No. PS-113-____

A by-law to amend By-law PS-113 entitled, “A by-law to regulate traffic and the parking of motor vehicles in the City of London.” (2.2c/10/CWC)

13.25

Bill No. 308 By-law No. PS-113-____

A by-law to amend By-law PS-113 entitled, “A by-law to regulate traffic and the parking of motor vehicles in the City of London.” (2.2d/10/CWC)

13.26

Bill No. 309 By-law No. PS-113-____

A by-law to amend By-law PS-113 entitled, “A by-law to regulate traffic and the parking of motor vehicles in the City of London.” (2.2e/10/CWC)

13.27

Bill No. 310 By-law No. S.-_____-___

A by-law to assume certain works and services in the City of London. (Hunt Club Subdivision – Phase 3) (Chief Surveyor)

13.28

Bill No. 311 By-law No. S.-_____-___

A by-law to assume certain works and services in the City of London. (Hyde Park Meadows Subdivision – Phase 2) (Chief Surveyor)

13.29

Bill No. 312 By-law No. S.-_____-___

A by-law to lay out, constitute, establish and assume lands in the City of London as public highway.  (as widening to Dundas Street, east of Adelaide Street North) (Chief Surveyor – pursuant to Consent B.054/17 and in accordance with Zoning By-law Z.-1)

13.30

Bill No. 313 By-law No. S.-_____-___

A by-law to lay out, constitute, establish and assume certain reserves in the City of London as public highway.  (as part of Bakervilla Street, as part of Debra Drive, and as part of Westpoint Heights) (Chief Surveyor – to be dedicated as public highway for unobstructed legal access throughout the Subdivision)

13.31

Bill No. 314 By-law No. S.-_____-___

A by-law to lay out, constitute, establish and assume lands in the City of London as public highway.  (for the purposes of a public highway for pedestrian use only, south of Bakervilla Street) (Chief Surveyor – pursuant to the Subdivision Agreement for Registered Plan 33M-690)

13.32

Bill No. 315 By-law No. S.-_____-___

A by-law to repeal By-law No. S.-5941-228 entitled, “A by-law to lay out, constitute, establish and assume lands in the City of London as public highway (as widening to Dundas Street, west of Egerton Street and as widening to Florence Street, east of Rectory Street).” (City Clerk)

13.33

Bill No. 316 By-law No. Z.-1-18______

A by-law to amend By-law No. Z.-1 to remove holding provisions from the zoning for lands located at 1284 and 1388 Sunningdale Road West. (2.3/11/PEC)

13.34

Bill No. 317 By-law No. Z.-1-18______

A by-law to amend By-law No. Z.-1 to remove holding provisions from the zoning for lands located at 608 Springbank Drive. (2.4/11/PEC)

13.35

Bill No. 318 By-law No. Z.-1-18______

A by-law to amend By-law No. Z.-1 to rezone an area of land located at 335-385 and 340-390 Saskatoon Street. (3.4c/11/PEC)

13.36

Bill No. 319 By-law No. Z.-1-18______

A by-law to amend By-law No. Z.-1 to rezone an area of land located at 1738, 1742, 1752 and 1756 Hamilton Road. (3.6b/11/PEC)

14.

Adjournment